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Ordinary Council Meeting
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Pursuant to section 9 of the Local Government Act 1993, notice is hereby given that an Ordinary Council Meeting of Parkes Shire Council will be held in the Parkes Council Chamber, 2 Cecile Street, Parkes, on Tuesday 18 July 2023 at 2:00pm.
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Kent Boyd PSM General Manager
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Ordinary Council Meeting Agenda 18 July 2023 |
Governing Body
Composition: Ten (10) Councillors
Membership: Councillor W Jayet, Councillor M Applebee, Councillor J Cass, Councillor KM McGrath, Councillor L O'Leary, Councillor G Pratt, Councillor D Weber, Councillor G Wilson,
Quorum: 6 Councillors
Chairperson: Chairperson, Councillor K Keith OAM
Deputy Chairperson: Deputy Chairperson, Councillor N Westcott
Pursuant to section 223 of the Local Government Act 1993, the role of Parkes Shire Council's governing body is:
· To direct and control the affairs of Parkes Shire Council in accordance with the Local Government Act 1993, in consultation with the General Manager.
· To provide effective civic leadership to the local community.
· To ensure as far as practicable the financial sustainability of the Council.
· To ensure as far as practicable that the Council acts in accordance with the principles set out in Chapter 3 of the Local Government Act 1993 and other strategic plans, programs, strategies and policies of the Council.
· To determine and adopt a rating and revenue policy and Operational Plans that support the optimal allocation of the Council’s resources to implement the strategic plans (including the Community Strategic Plan) of the Council and for the benefit of the local area.
· To keep under review the performance of the Council, including service delivery.
· To make decisions necessary for the proper exercise of the Council’s regulatory functions.
· To determine the process for appointment of the General Manager by the Council and to monitor the General Manager’s performance.
· To determine the senior staff positions within the organisation structure of the Council, following consultation with the General Manager.
· To consult regularly with community organisations and other key stakeholders and keep them informed of the Council’s decisions and activities.
· To be responsible for ensuring that the Council acts honestly, efficiently and appropriately.
Matters determined by meetings of Parkes Shire Council's governing body will include all those non-delegable functions identified in section 377 of the Local Government Act 1993.
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Ordinary Council Meeting Agenda 18 July 2023 |
Guiding Principles
In accordance with section 8A of the Local Government Act 1993, Councillors are reminded of the guiding principles applicable to decision-making by local councils:
· Councils should recognise diverse local community needs and interests.
· Councils should consider social justice principles.
· Councils should consider the long-term and cumulative effects of actions on future generations.
· Councils should consider the principles of ecologically sustainable development.
· Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions.
Statement of Ethical Obligations
In accordance with clause 3.22 of Council's Code of Meeting Practice, Councillors are reminded of their Oath or Affirmation of Office made under section 233A of the Act and their obligations under Council's Code of Conduct to disclose and appropriately manage conflicts of interest.
Oath or Affirmation of Office
The Oath or Affirmation is taken by each Councillor whereby they swear or declare to undertake the duties of the office of Councillor in the best interests of the people of the Parkes Shire and Parkes Shire Council and that they will faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgment.
Conflicts of Interest
All Councillors must declare and manage any conflicts of interest they may have in matters being considered at Council meetings in accordance with the Council’s Code of Conduct. All declarations of conflicts of interest and how the conflict of interest was managed will be recorded in the minutes of the meeting at which the declaration was made.
Councillors attending a meeting by audio-visual link must declare and manage any conflicts of interest they may have in matters being considered at the meeting in accordance with Council’s Code of Conduct. Where a Councillor has declared a pecuniary or significant non-pecuniary conflict of interest in a matter being discussed at the meeting, the Councillor’s audio-visual link to the meeting will be suspended or terminated for the time during which the matter is being considered or discussed by Council, or at any time during which Council is voting on the matter.
Councillors should ensure that they are familiar with Parts 4 and 5 of Council's Code of Conduct in relation to their obligations to declare and manage conflicts of interests.
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Ordinary Council Meeting Agenda 18 July 2023 |
4 Apologies and Applications for a Leave of Absence
5 Applications to Attend by Audio-Visual Link
6.1 Minutes of the Ordinary Ordinary Council Meeting Meeting held on 27 June 2023
9.1 Meetings, Functions and Events attended by Mayor and Councillors
9.2 Coming Known Events for Mayor and Councillors.
9.3 Visit by The Hon. Rose Jackson MP, Minister for Water
9.4 2023 NSW Local Roads Congress
9.5 2023 Cultural Grant Presentation
10.1 Minutes of the Extraordinary Council Meeting Meeting held on 12 July 2023
10.2 Minutes of the Floodplain Management Committee Meeting held on 22 June 2023
11 Reports of the General Manager
11.1 Investments and Borrowings Report as at 30 June 2023
11.2 Local Government NSW Water Conference - Parkes 26 - 28 June 2023
12 Reports of the Director Customer, Corporate Services and Economy
12.1 Request for Financial Assistance - 2023 Trundle Bush Tucker Day
12.2 Australia Day - New Nomination Process and Award.
12.3 2023 Town Crier Championships
13 Reports of the Director Infrastructure and Strategic Futures
13.1 Major Projects and Current Works Report - Infrastructure and Strategic Futures
13.2 14 November 2022 Flood Hydrology Study
13.3 Acquisition of easement to drain sewage
14 Reports of the Director Operations
14.1 Major Projects and Current Works - Operations
14.2 Transfer of unnamed crown roads
15 Reports of the Director Planning and Community Services
15.1 June 2023 Building Statistics Report
15.2 (DPCS) Rangers Quarterly Report April to June 2023
15.3 State Library Assessment of Parkes Shire Library
16 Notices of Motion/Questions with Notice
16.1 Industrial Land Development
17.2 Design and Construction of East Street Bridge (PSC2023/031)
18 Report of Confidential Resolutions
1 Opening of Meeting
In the spirit of open, accessible and transparent government, meetings of Parkes Shire Council are video recorded and webcast, consistent with Council's Code of Meeting Practice and the Local Government Act 1993.
Council accepts no liability for any defamatory, discriminatory or offensive remarks or gestures made during the course of meetings. Opinions expressed or statements made by individual participants are the opinions or statements of those individuals, and do not imply any form of endorsement by Council.
Closed sessions of Council meetings are not video recorded or webcast.
Recordings and webcasts are protected by copyright and owned by Council, and published to Council's website. No part may be copied, recorded, reproduced or transmitted without the prior written consent of the General Manager. Any recording or webcast is not, and shall not, be taken to be an official record of Council or discussion depicted therein. Only the official minutes may be relied upon as an official record of the meeting.
Authorised media representatives are permitted to record meetings provided written notice has been lodged. A person may be expelled from a meeting for recording without notice. Recordings may only be used for the purpose of accuracy of reporting and are not for broadcast, or to be shared publicly. No recordings of any private third-party conversations or comments of anyone within the Chamber are permitted.
Please ensure that mobile phones and other electronic devised are turned off or are in silent mode for the duration of the meeting.
Under Council’s Code of Meeting Practice, individuals acting in a disorderly manner can be asked by the Chairperson to leave the meeting.
The Mayor will invite a Councillor to deliver an Acknowledgement of Country:
Parkes Shire Council acknowledges the Wiradjuri People who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders past, present and emerging of the Wiradjuri Nation and extend that respect to other Aboriginal peoples from other nations who are present.
Alternatively, the Councillor may deliver the following Acknowledgement of Country in Wiradjuri language, which has been provided by Mr Geoff Anderson, a Wiradjuri Elder resident of the Parkes Shire:
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Wiradjuri language |
English translation |
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Badhu yinganha yindyamarra-gu Wiradjuri mayiny bu Wiradjuri manhang |
I give respect to Wiradjuri people and Wiradjuri soil. |
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Badhu gulbarra ngali Yama Wiradjuri ngurambang bu ngali garrariwibarra gu marambir Niiringal |
I understand we are on Wiradjuri country and can work together to a better tomorrow. |
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Mandaang guwu |
Thank you. |
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Ordinary Council Meeting Agenda 18 July 2023 |
4 Apologies and Applications for a Leave of Absence
In accordance with clauses 5.3, 5.4 and 5.5 of Council's Code of Meeting Practice, apologies must be received and accepted from absent Councillors and a leave of absence from the Council Meeting may be granted.
5 Applications to Attend by Audio-Visual Link
In accordance with clauses 5.18 and 5.19 of Council's Code of Meeting Practice, Councillors may attend and participate in meetings by audio-visual link with the approval of the Council.
Requests by Councillors for approval to attend a meeting by audio-visual link must be made in writing to the General Manager prior to the meeting in question and provide reasons why the Councillor will be presented from attending the meeting in person.
Councillors attending a meeting by audio-visual link are reminded that they must ensure that no other person is within sight or hearing of the meeting at any time that the meeting is closed to the public under section 10A of the Local Government Act 1993.
Note: Consistent with clause 5.43 of Council's Code of Meeting Practice, attendance by Council staff at meetings of the Council by audio-visual link shall be with the approval of the General Manager.
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Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Annexures: A. Ordinary Ordinary Council Meeting Meeting Minutes - 27 June 2023
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Recommendation That Ordinary Council Meeting: 1. Receive and confirm the Minutes of the Ordinary Ordinary Council Meeting Meeting held on Tuesday 27 June 2023 appended at Annexure A.
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Ordinary Council Meeting Minutes 27 June 2023 |
Minutes of the Ordinary Council Meeting
Held on Tuesday, 27 June 2023 at the
Parkes Council Chamber, 2 Cecile Street, Parkes
Present:
Cr Ken Keith OAM Councillor (Chairperson)
Cr Neil Westcott Councillor (Deputy Chairperson)
Cr William Jayet Councillor
Cr Marg Applebee Councillor
Cr Jacob Cass Councillor
Cr Ken McGrath Councillor
Cr Louise O'Leary Councillor
Cr George Pratt Councillor
Cr Daniel Weber Councillor
Cr Glenn Wilson Councillor
Council Officers in Attendance:
Mr Kent Boyd PSM General Manager
Mr Andrew Francis Director Infrastructure and Strategic Futures
Mr Brendan Hayes Director Planning and Community Services
Mr Logan Hignett Acting Director Operations
Mr Anthony McGrath Acting Director Customer, Corporate Services and Economy
Mr Jaco Barnard Chief Financial Officer
Mrs Mikaela Cass Manager Governance, Risk and Corporate Performance
Mrs Shona Henry Minutes
NOTES
Cr Jacob Cass attended via audio-visual link.
The meeting commenced at 2.00pm and concluded at 5.03pm
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Ordinary Council Meeting Minutes 27 June 2023 |
1 Opening of Meeting
The Mayor declared the Ordinary Council Meeting of Tuesday 27 June 2023 open and welcomed Councillors, Council Officers and members of the public attending and listening to the meeting.
The Mayor advised attendees that the meeting was being recorded and streamed live on the internet, to enhance the accessibility of Council meetings to the broader Parkes Shire community, and that the recording will be archived and made available on Council’s website.
The Mayor asked that attendees ensure that mobile phones and other electronic devices were turned off or in silent mode for the duration of the meeting.
The Mayor further advised that all care would be taken to maintain privacy, however, as a visitor in the public gallery, members of the public should be aware that their presence may be recorded.
Cr Westcott read the following Acknowledgement of Country:
Parkes Shire Council acknowledges the Traditional Custodians of the Wiradjuri Country and recognises and respects their cultural heritage, beliefs and continuing connection with the lands and rivers of the Parkes Shire.
Council pays its respects to Elders past, present and emerging and extends this respect to all First Nations peoples in the Parkes Shire.
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The General Manager read the Prayer: |
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Almighty God, We ask for your blessing upon this Council, Direct and prosper our deliberations, For the true welfare of the people of the Parkes Shire and beyond.
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AMEN |
4 Apologies and Applications for a Leave of Absence
Andrew Francis Director Infrastructure & Strategic Futures - in attendance at LGNSW Water Conference in Parkes
5 Applications to Attend by Audio-Visual Link
An application to attend by audio-visual link was received from Councillor Jacob Cass.
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6.1 Minutes of the Ordinary Council Meeting held on 20 June 2023 |
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Resolved OCM 116/23 Moved: Cr Neil Westcott Seconded: Cr William Jayet That Ordinary Council Meeting receive and confirm the Minutes of the Ordinary Council Meeting held on Tuesday 20 June 2023 appended at Annexure A. Carried |
The Mayor reminded Councillors and Council Officers of their obligation under Council's Code of Conduct to disclose and manage any conflicts of interest they may have in matters being considered at the meeting, and invited Councillors and Council Officers to disclose any such interests.
Cr Marg Applebee disclosed a less than significant non-pecuniary interest in relation to item 11.5 Catastrophic Flood Event - 14 November 2022 - Update and chose to remain in the meeting, participate in debate and discussion on the matter, and vote on the matter The reason provided was:
“Property of close relation affected by flood.”
Cr Marg Applebee disclosed a less than significant non-pecuniary interest in relation to item 15.3 Bulky Waste collection for Flood Impacted Properties and chose to remain in the meeting, participate in debate and discussion on the matter, and vote on the matter The reason provided was:
“Property of close relation affected by flood.”
General Manager Kent Boyd disclosed a less than significant non-pecuniary interest in relation to item 11.5 Catastrophic Flood Event - 14 November 2022 - Update and chose to remain in the meeting, participate in debate and discussion on the matter. The reason provided was:
“Property owned by General Manager was affected by flood.”
The Mayor advised that no late items of business had been submitted to the meeting.
At 2.03 Cr Glenn Wilson joined the meeting
At 2.04 Logan
Hignett Acting Director Operations joined the meeting.
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9.1 Meetings, Functions and Events attended by Mayor and Councillors |
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Resolved OCM 117/23 Moved: Cr William Jayet Seconded: Cr Marg Applebee That Council: 1. Note the report on the Meetings functions and events attended in an official capacity, by the Mayor and Councillors during the period 16 May 2023 through to 26 June 2023. Carried |
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Resolved OCM 118/23 Moved: Cr George Pratt Seconded: Cr Marg Applebee That Council: 1. Note the known upcoming meetings, functions and events for the Mayor and Councillors. Carried |
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Resolved OCM 119/23 Moved: Cr Marg Applebee Seconded: Cr Neil Westcott That Council: 1. Write letter of congratulations to Reverend Barry Dwyer OAM and Dr Stephen Morris OAM on their Order of Australia Carried |
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Resolved OCM 120/23 Moved: Cr Neil Westcott Seconded: Cr Daniel Weber That Council: 1. Note the presentation of the Star of Parkes to Mr John Pizarro. Carried |
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9.5 Visit by NSW Minister for Regional Transport and Roads the Hon. Jenny Aitchison MP |
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Resolved OCM 121/23 Moved: Cr Marg Applebee Seconded: Cr Daniel Weber That Council: 1. Note the information on the visit to Parkes Shire by the Minister for Regional Transport and Roads the Hon. Jenny Aitchison MP 2. Write to the Minister expressing our gratitude for her visit to the Parkes Shire Carried |
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9.6 Attendance at 2023 Australian Local Government Association National General Assembly |
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Resolved OCM 122/23 Moved: Cr George Pratt Seconded: Cr William Jayet That Council: 1. Note the attendance of the Mayor and General Manager at the 2023 National General Assembly and the information provided in the Communique from the Australian Local Government Association. 2. Note the attendance of the Mayor and General Manager at the 2023 Australian Council of Local Government Carried |
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9.7 Attendance at New Zealand High Commission Matariki Reception |
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Resolved OCM 123/23 Moved: Cr Marg Applebee Seconded: Cr William Jayet That Council: 1. Note the information 2. Letter of appreciation to Her Excellency Hon Dame Annette King High Commissioner for New Zealand to Australia for the support during the flood event and for the invitation to this Matariki reception. Carried |
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Resolved OCM 124/23 Moved: Cr William Jayet Seconded: Cr Neil Westcott That Council: 1. Note the official opening of the NetWaste Waste 2 Art exhibition and announcement of winners Carried |
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10.1 Minutes of the Parkes Sports Council Meeting held on 12 May 2023 |
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Resolved OCM 125/23 Moved: Cr Louise O'Leary Seconded: Cr Daniel Weber That Council: 1. Receive and confirm the Minutes of the Parkes Sports Council Meeting held on Friday 12 May 2023 (Sports Grants Sub-Committee) appended at Annexure A. Carried |
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10.2 Minutes of the Audit, Risk and Improvement Committee Meeting held on 2 June 2023 |
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Resolved OCM 126/23 Moved: Cr Marg Applebee Seconded: Cr Daniel Weber That Council: 1. Receive and confirm the Minutes of the Audit, Risk and Improvement Committee Meeting held on Friday 2 June 2023 appended at Annexure A. Carried |
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10.3 Minutes of the Parkes Sports Council Meeting held on 13 June 2023 |
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Resolved OCM 127/23 Moved: Cr Louise O'Leary Seconded: Cr William Jayet That Council: 1. Receive and confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday 13 June 2023 appended at Annexure A. Carried |
11 Reports of the General Manager
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Resolved OCM 128/23 Moved: Cr Neil Westcott Seconded: Cr George Pratt That Council: 1. Receive and note the Statement of Investments and Borrowings as at 31 May 2023. Carried |
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Resolved OCM 129/23 Moved: Cr William Jayet Seconded: Cr Marg Applebee That Council: 1. In accordance with Chapter 15, Parts 4 and 5 of the Local Government Act 1993, make and levy the following rates and annual charges for the 2023-2024 financial year: (a) In relation to the Ordinary Rates, Council applies the increase of 3.7 per cent, inclusive of the rate peg, as determined by the Independent Pricing and Regulatory Tribunal. (b) In relation to Ordinary Rates and pursuant to section 494 of the Local Government Act 1993, make and levy the following Ordinary Rates for the year 01 July 2023 to 30 June 2024:
(c) In relation to waste management charges and pursuant to sections 496 and 501 of the Local Government Act 1993, make and levy the following annual charges on all consumers accessing the Parkes Shire waste management services for the year 01 July 2023 to 30 June 2024:
In addition to the maximum $250 pensioner rebate jointly funded by the Council (45%) and the State Government (55%) in respect of general rates and domestic waste charges, in accordance with the Council’s Pensioner Rate Rebate and Hardship Policy, Council will provide an additional pensioner rebate of $105.00 per eligible property from 1 July 2023 for the 2023/24 rating year. This voluntary rebate will be paid pursuant to Section 582 of the Local Government Act, 1993 and only pensioners that received the rebate in 2016/17 will continue to be eligible to do so
(d) In relation to water supply service charges and pursuant to sections 501, 502 and 552 of the Local Government Act 1993, make and levy the following charges on all consumers connected to, or capable of being connected to, the Parkes Shire water supply systems and water supply for the year 01 July 2023 to 30 June 2024:
(e) In relation to sewerage service charges and pursuant to sections 501, 502 and 552 of the Local Government Act 1993, make and levy the following annual charge on all consumers connected to, or capable of being connected to, the Parkes Shire sewer systems and sewer charges for the year 01 July 2023 to 30 June 2024:
(f)
In accordance with clauses 125A and 125AA of the Local Government General
2. Pursuant to section 566(3) of the Local Government Act 1993, adopts the overdue rates and charges maximum interest rate of 9.0 per cent for the period 01 July 2023 to 30 June 2024 (inclusive) in accordance with the determination made by the Minister for Local Government as published in the NSW Government Gazette. Carried |
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11.3 Local Roads and Community Infrastructure Program Round 4 Allocation. |
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Resolved OCM 130/23 Moved: Cr Daniel Weber Seconded: Cr Neil Westcott That Council: 1. It is recommended that Council formally resolve to adopt the projects listed in this report, as determined at the 6 June 2023 Councillor Workshop, for the Local Roads and Community Infrastructure Program Phase 4. Carried |
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Resolved OCM 131/23 Moved: Cr Marg Applebee Seconded: Cr William Jayet That Council: 1. Adopt "Option A" of the Parkes Health Precinct Masterplan as the preferred option (which focuses on establishing the core of the precinct to the south-west of the Parkes Hospital). 2. Work with the Western NSW Local Health District to incorporate Option-A as the preferred option and finalise the Parkes Health Precinct Masterplan. 3. Agree to adopt the Parkes Health Precinct Masterplan as amended by above. 4. Work with the Western NSW Local Health District on how to implement the plan cooperatively. Carried |
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Recommendation That Council: 1. For Councils Information 2. That a public meeting be arranged for August 2023 with the objective of identifying any areas of support required by flood impacted residents.
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Resolved OCM 132/23 Moved: Cr William Jayet Seconded: Cr George Pratt That Council: 1. For Councils Information 2. That a public meeting be arranged for August 2023 with the objective of identifying any additional areas of support required by flood impacted residents. Carried |
12 Reports of the Director Customer, Corporate Services and Economy
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12.1 Adoption of the draft Operational Plan and Budget 2023-24 |
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Resolved OCM 133/23 Moved: Cr Neil Westcott Seconded: Cr Ken McGrath That Council: 1. Receive and consider the four submissions received on the draft Operational Plan and Budget 2023-24, appended at Annexure A, and request the General Manager respond to each submission received. 2. Pursuant to section 405 of the Local Government Act 1993, adopt the draft Operational Plan 2023-24, including the 2023-24 Statement of Revenue Policy incorporating the annual budget and Schedule of Fees and Charges, appended at Annexure B. 3. Pursuant to clause 211(2) of the Local Government General Regulation 2021, approve expenditure and vote funds as detailed in the Operational Plan and Budget 2023-24. Carried |
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Recommendation That Council: 1. Receive and note the Local Government Tribunal 2023 Annual Report and Determination appended at Annexure A. 2. Pursuant to section 248 of the Local Government 1993, fix and determine the annual fee payable to the Councillors of Parkes Shire Council for the 2023/24 financial year effective from 01 July 2023, at the upper limit for a Rural Large Council. 3. Pursuant to section 249 of the Local Government Act 1993, fix and determine the annual fee payable to the Mayor of Parkes Shire Council for the 2023/24 financial year effective from 01 July 2023, at the upper limit for a Rural Large Council.
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Resolved OCM 134/23 Moved: Cr Marg Applebee Seconded: Cr Daniel Weber That Council: 1. Receive and note the Local Government Tribunal 2023 Annual Report and Determination appended at Annexure A. 2. Pursuant to section 248 of the Local Government 1993, fix and determine the annual fee payable to the Councillors of Parkes Shire Council for the 2023/24 financial year effective from 01 July 2023, at the upper limit for a Rural Council. 3. Pursuant to section 249 of the Local Government Act 1993, fix and determine the annual fee payable to the Mayor of Parkes Shire Council for the 2023/24 financial year effective from 01 July 2023, at the upper limit for a Rural Council. 4. Pursuant to section 249 of the Local Government Act 1993, fix and determine the annual fee payable to the Mayor of Parkes Shire Council for the 2024/25 financial year effective from 01 July 2023, at the upper limit for a Large Rural Council. Carried |
13 Reports of the Director Infrastructure and Strategic Futures
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Resolved OCM 135/23 Moved: Cr Marg Applebee Seconded: Cr Ken McGrath 1. That Council acquire by compulsory process the easement through Lot 1 DP 1227378, Lot 4 DP 1201892, Lot 7310 DP 1147330, Lot 7301 DP 1147341, Lot 7026 DP 1117167, Lot 7032 DP 1019715, Lot 7025 DP 1117167, Lot 7031 DP 1019715, Lot 7030 DP 1019715, Lot 7016 DP 1019484 ,Lot 7040 DP 1023666, Lot 384 DP 750152, Lot 229 DP 750152, Lot 7020 DP 1019909 and associated road reserves (approximately 13km), for a recycled water ring main by compulsory process in accordance with the Land Acquisition (Just Terms Compensation) Act 1991 and make the necessary application to the Minister and/or Governor. 2. That on acquisition, the acquired easement be classified as operational. 3. That where required, the Seal of Council be applied to facilitate the easement acquisition. Carried |
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13.2 Lachlan Pipeline Duplication Project Procurement Strategy |
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Resolved OCM 136/23 Moved: Cr Neil Westcott Seconded: Cr George Pratt That Council: 1. Endorse the Lachlan Pipeline Duplication Project Procurement Strategy as developed and submitted. Carried |
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13.3 Major Projects and Current Works Report - Infrastructure and Strategic Futures |
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Resolved OCM 137/23 Moved: Cr William Jayet Seconded: Cr Daniel Weber That Council: 1. Receive and note the Infrastructure and Strategic Futures Major Projects and Current Works Report for June 2023, appended at Annexure A. Carried |
At this stage being 3.00pm the Mayor adjourned the meeting.
Mayor Ken Keith OAM and General Manager Kent Boyd PSM conducted an Australian Citizenship Ceremony for Mrs Zubia ARSLAN and Mrs Nassima SINE. At the conclusion of the ceremony the Mayor invited all in attendance to join the Councillors for afternoon tea.
The Meeting resumed at 3.40pm
14 Reports of the Director Operations
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Resolved OCM 138/23 Moved: Cr George Pratt Seconded: Cr Glenn Wilson That Council: 1. Endorse the transfer of The Grange Lane, Bogan Gate and part Pioneer Street, Parkes from Crown to Council ownership. 2. That if required, the seal of Council be affixed to the documentation to facilitate the transfer. Carried |
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Resolved OCM 139/23 Moved: Cr Ken McGrath Seconded: Cr Neil Westcott That Council: 1. Receive and note the Operations Major Projects and Current Works Report for June 2023, appended at Annexure A. Carried |
15 Reports of the Director Planning and Community Services
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Resolved OCM 140/23 Moved: Cr Ken McGrath Seconded: Cr Marg Applebee That Council: 1. Receive and note the May 2023 Building Statistics Report. Carried |
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Resolved OCM 141/23 Moved: Cr William Jayet Seconded: Cr Marg Applebee That Council: 1. Note the 2024 Regional Waste 2 Art Exhibition will be held in Parkes from 10th August to 31st August, 2024. 2. Waive the fees for the hire of the Coventry Room for the period of the exhibition as well as the set up and pack down periods. Carried |
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Resolved OCM 142/23 Moved: Cr William Jayet Seconded: Cr George Pratt That Council: 1. Receive and note the report. Carried |
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Resolved OCM 143/23 Moved: Cr Marg Applebee Seconded: Cr Neil Westcott That Council: 1. Adopt the Parkes Western Entry Masterplan. Carried |
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Resolved OCM 144/23 Moved: Cr George Pratt Seconded: Cr William Jayet That Council: 1. Approves the recommended allocations of the 2023 Cultural Grant Program. Carried |
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Resolved OCM 145/23 Moved: Cr George Pratt Seconded: Cr Marg Applebee That Ordinary Council Meeting: 1. Moves into Closed Session to deal with the matters below, which are classified as confidential under section 10A(2) of the Local Government Act 1993 for the reasons specified: 16.1 Rental Assistance - 86 Derribong Street Peak Hill This matter is considered to be confidential under Section 10A(2) - a of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors). Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 16.2 Parkes Cemetery Extension- Section J This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 2. Exclude the media and public from the meeting on the basis that the business to be considered is classified as confidential, pursuant to 10A(1), 10(2) and 10A(3) of the Local Government Act 1993. 3. Withhold reports and correspondence relevant to the subject business be withheld from the media and public as provided by section 11(2) of the Local Government Act 1993. 4. Make public resolutions made by the Council in Closed Session after the conclusion of the Closed Session, and record such resolutions in the minutes of the Council meeting. Carried |
At 4.15pm the Meeting went into Closed Session.
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Resolved OCM 146/23 Moved: Cr George Pratt Seconded: Cr Marg Applebee That Ordinary Council Meeting: 1. Resume in Open Session and note the Mayor’s report on Confidential Resolutions. Carried |
At 4.58pm, the Council in Closed Session returned to Open Session.
At this stage and with the leave of Council, Councillor Bill Jayet left the meeting and did not return.
17 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
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Resolved OCM 147/23 Moved: Cr Glenn Wilson Seconded: Cr Marg Applebee That Council: 1. Seek guidance and advice from the Peak Hill CCC to determine if they would support, subsidising the rent ($250/wk) for 86 Derribong Street Peak Hill. Carried |
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Resolved OCM 148/23 Moved: Cr Marg Applebee Seconded: Cr Ken McGrath That Council: 1. Award tender PSC2023/034 to SME P/L for the Parkes Cemetery Extension - Section J- Civil Works. Carried |
The meeting concluded at 5.03pm.
This is the final page of the minutes comprising 19 pages of the Ordinary Council Meeting held on Tuesday, 27 June 2023. To be confirmed at the next meeting scheduled for 18 July 2023.
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Cr Ken Keith OAM MAYOR |
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Ordinary Council Meeting Agenda 18 July 2023 |
In accordance with Part 16 of Council's Code of Meeting Practice, all Councillors must disclose and manage any conflicts of interest they may have in matters being considered at the meeting.
Council's Code of Conduct deals with pecuniary and non-pecuniary conflicts of interest and political donations, and provides guidance on how these issues should be managed.
Councillors, and where applicable, other Council Officials, must be familiar with Council's Code of Conduct and their obligations to disclose and manage any conflicts of interest that they may have in matters being considered at this Council Meeting.
Note: Councillors and staff who declare an Interest at the Council Meeting are also required to complete a Declaration of Interest form.
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Obligations |
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Pecuniary Interests |
A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: (a) At any time during which the matter is being considered or discussed, or (b) At any time during which the Council is voting on any question in relation to the matter. |
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Non-Pecuniary Conflicts of Interest |
A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. |
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Significant Non-Pecuniary Conflicts of Interest |
A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter. |
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Less than Significant Non-Pecuniary Interests |
A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances. |
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Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Ken Keith OAM
Annexures: Nil
|
That Council: 1. Note meetings, functions and events attended by the Mayor and Councillors during the period 27 June 2023 through to 17 July 2023.
|
Report
Table 1: lists the Meetings, functions and events attended by the Mayor and Councillors during the period 27 June 2023 through to 17 July 2023.
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Table 1: Meetings, Functions and Events attended by Mayor and Councillors |
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|
Date |
Function |
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Tuesday 27 June 2023 |
Ordinary Council Meeting Council Chambers Parkes Shire Administration centre All Councillors and Executive Staff
|
|
Thursday 29 June 2023 |
Meeting with NSW Rural Fire Service - Red Fleet Assets Mayor KJ Keith and Deputy Mayor NC Westcott, General Manager K Boyd
|
|
Friday 30 June 2023 |
Parkes High School Term 2 Recognition Assembly Councillor WP Jayet
|
|
Friday 30 June 2023 |
Forbes Council Product Demonstration Mayor KJ Keith and Deputy Mayor NC Westcott
|
|
Tuesday 04 July 2023
|
Photo with successful recipients of Cultural Grants Mayor KJ Keith and Councillor ME Applebee
|
|
Date |
Function |
|
Wednesday 05 July 2023 |
Country Mayors Association Executive meeting (Teams) Mayor KJ Keith
|
|
Monday 10 July 2023 |
Northparkes Mines Community Consultative Committee Meeting Councillors WP Jayet and ME Applebee
|
|
Monday 10 July 2023 |
Meeting with Panel Chair - Clean Energy Council Summit (Teams) Deputy Mayor NC Westcott
|
|
Monday 10 July 2023 |
Bogan Gate Memorial Hall Inc. Committee Meeting Councillor GW Pratt
|
|
Tuesday 11 July 2023 |
Visit by Local Government NSW President Cr Daria Turley and CEO Scott Phillips Mayor KJ Keith, Deputy Mayor NC Westcott and Executive Staff
|
|
Tuesday 11 July 2023 |
Meeting with NSW Reconstruction Authority Mayor KJ Keith, Deputy Mayor NC Westcott, General Manager K Boyd and Director Infrastructure A Francis
|
|
Tuesday 11 July 2023 |
Lachlan Health Council meeting (Teams) Mayor KJ Keith and Cr ME Applebee
|
|
Wednesday 12 July 2023 |
DA Inspection - Jones Street Mayor KJ Keith, Councillors ME Applebee, JP Cass, KM McGrath, WP Jayet, General Manager K Boyd and Director Planning & Community Services B Hayes
|
|
Wednesday 12 July 2023 |
Extraordinary Meeting of Parkes Shire Council Mayor KJ Keith, Deputy Mayor NC Westcott, Councillors ME Applebee, JP Cass, WP Jayet, KM McGrath, LA O'Leary, GW Pratt, DR Weber and Executive Staff
|
|
Wednesday 12 July 2023 |
Tullamore and District Consultative Committee Meeting Councillor GS Wilson (Alternates are Cr ME Applebee, Cr WP Jayet and Cr LA O'Leary)
|
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Thursday 13 July 2023 |
Rural Roads Advisory Group Meeting at Tullamore Deputy Mayor NC Westcott, Councillor DR Weber and Director Operations B Howard
|
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Saturday 15 July 2023
|
Northparkes Mines Frontline Ball Mayor KJ Keith and General Manager K Boyd, Councillor ME Applebee
|
|
Date |
Function |
|
Monday 17 July 2023 |
Rotary Changeover Dinner - Special Guest Selina Win Pe - Rural Aid Ambassador Mayor KJ Keith
|
Cr Ken Keith OAM
Mayor
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Ken Keith OAM
Annexures: Nil
|
That Council: 1. Note the known upcoming meetings, functions and events for the Mayor and Councillors for the period 19 July 2023 through to 16 August 2023. |
Report
Table1. below, lists the upcoming meetings, functions and events requiring the attendance of the Mayor or Councillors in relation to community or civic matters during the period 19 July 2023 through to 16 August 2023.
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Table 1: Known upcoming Meetings, Functions and Events for Mayor and Councillors
|
|
|
Date |
Function |
|
Tuesday 18 July 2023 |
Ordinary Council Meeting Council Chambers Parkes Shire Administration Centre All Councillors and Executive Staff
|
|
Wednesday 19 July 2023 |
Clean Energy Summit, Sydney - Panel Member Deputy Mayor NC Westcott
|
|
Wednesday 19 July 2023 |
Audit, Risk & Improvement Committee Online Training Councillors JP Cass and ME Applebee
|
|
Wednesday 19 July 2023 |
CNSWJO Health and Ageing Portfolio - Mayors Sub-Committee Meeting (Teams) Mayor KJ Keith
|
|
Wednesday 19 July 2023 |
Meeting with Gaynor Squillacioti RN - Chief Operating Officer - Southern Cross Care NSW & ACT Mayor KJ Keith, General Manager K Boyd and Director Planning and Community Services B Hayes
|
|
Saturday 22 July 2023 |
Western Regional Academy of Sport 2023 Presentation Evening Councillor LA O'Leary
|
|
Date |
Function |
|
|
Saturday & Sunday 22 - 23 July 2023 |
Central West Astrofest at Parkes Services Club Includes Civic Reception and invitation o Councillors to attend David Mallin Awards and John Bolton Lecture All Councillors
|
|
|
Monday 24 July 2023 |
Parkes Forbes and Lachlan Shire Councils' Road Safety Steering Committee Councillor GW Pratt
|
|
|
Monday 24 July 2023 |
Peak Hill Community Consultative Committee Meeting 4thh Monday of every month at the Peak Hill AIF Hall at 4pm. Councillor LA O'Leary (Alternate Deputy Mayor NC Westcott)
|
|
|
Wednesday 26 July 2023 |
Southern Cross Village - Shire Update for residents Councillor GW Pratt
|
|
|
Thursday 27 July 2023 |
Audit, Risk and Improvement Committee Meeting
|
|
|
Thursday 27 July 2023 |
2023 Penrith Mayors Cup and Dinner Mayor KJ Keith and Mrs Sue Keith
|
|
|
Thursday 27 July 2023 |
Trundle & District Progress Association Meeting 4th Thursday of each month at the Trundle Memorial Hall commencing at 6.30pm. Councillor GS Wilson (Alternate Cr ME Applebee)
|
|
|
Thursday 27 July 2023 |
CNSWJO - GMAC General Manager K Boyd
|
|
|
Friday to
Sunday
|
Masters Full State Championships All Councillors - Official opening? Official invites to be received?
|
|
|
Saturday 29 July 2023 |
Official Opening of Spicer Oval Amenities and Precinct Upgrades All Councillors
Official - Mayor KJ Keith
|
|
|
Tuesday 01 August 2023 |
Councillor Workshop All Councillors and Executive Staff
|
|
|
Saturday and Sunday 5 - 6 August 2023 |
Firefighter Championships at Keast Section 355 Parkes Sports Council Official Opening on the 5th - Councillor Westcott?
|
|
|
Monday 07 August 2023
|
CNSW-ITG - Central NSW Integrated Transport Group Mayor KJ Keith and General Manager K Boyd
|
|
|
Monday 07 August 2023
|
Bogan Gate Memorial Hall Inc. Committee Meeting 2nd Monday of each month at the Bogan Gate Community Memorial Hall commencing at 7.00pm Councillor GW Pratt (Alternate is Cr ME Applebee)
|
|
|
Date |
Function |
|
Tuesday 08 August 2023 |
Newell Highway Taskforce meeting and Strategic workshop in Dubbo Mayor KJ Keith
|
|
Tuesday 08 August 2023 |
Elders Advisory Group Meeting to be held at The Carrington Peak Hill Councillors LA O'Leary (Chair) ME Applebee, KM McGrath together with Director Planning & Community Services B Hayes and Manager Culture, Education and Library Services K Jones
|
|
Tuesday 08 August 2023 |
Lachlan Health Council meeting 2nd Tuesday of every month Councillor ME Applebee
|
|
Tuesday 08 August 2023 |
Parkes Sports Council 2nd Tuesday of every month Mayor KJ Keith and Councillor LA O'Leary
|
|
09 August 2023 |
Tullamore and District Consultative Committee Meeting 2nd Wednesday of every month at
the Tullamore Bowling Club on the even month and the Tullamore Hotel on the
odd month at 7.00pm
|
|
Thursday 10 August 2023 |
Life Education Board of Directors Meeting (Zoom) Mayor KJ Keith
|
|
Thursday 10 August 2023 |
Floodplain Risk Management Committee Meeting Councillors ME Applebee and GW Pratt
|
|
Monday 14 August 2023
|
International Nursing Launch - Healthcare Workforce Initiative at Charles Sturt University- Dubbo Campus Mayor KJ Keith
|
|
Tuesday 15 August 2023 |
Ordinary Council Meeting Council Chambers Parkes Shire Administration centre All Councillors and Executive Staff
Includes meet with Local Member Phil Donato MP prior.
|
|
Wednesday 16 August 2023 |
Community Information Evening - Flood affected residents at Parkes Services Club All Councillors and Executive Staff
|
|
Date |
Function |
|
Tuesday and Wednesday |
Trundle PA & H Association Annual Show Public Holiday Declared 9.00am - 5.00pm for the Town of Trundle Wed 16 August For the Information of Councillors
|
|
Tuesday and Wednesday 22 - 23 August 2023 |
Peak Hill PA & H Association Annual Show Public Holiday Declared 9.00am - 5.00pm for the town of Peak Hill
Wed 23 August 2023
|
|
Monday - Wednesday 28 - 30 August 2023 |
Pakres PA & H Association Annual Show For the Information of Councillors
|
Cr Ken Keith OAM
Mayor
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Ken Keith OAM
Annexures: A. Media
Release - $61.7 Million Parkes-Peak Hill Water Project Underway ⇩ 
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That Council: 1. Note the information provided on the visit by Minister Jackson 2. Forward a letter of thanks to Minister Jackson her visit to Parkes.
|
Report
We had the pleasure of hosting the Hon. Rose Jackson MLC, Minister for Water, Housing, Homelessness, Mental Health, Youth and North Coast on Monday 26 June 2023.
The Minister was in attendance to welcome delegates of the Local Government NSW Water Conference being hosted by Parkes from 26 - 28 June and to announce the funding for the Parkes - Peak Hill Water project currently underway (Media Release attached Annexure A).
In the afternoon the Mayors and General Managers of CNSWJO Councils also took the opportunity to meet with the Minister at the Parkes Shire Council offices to discuss various regional water issues, including the Wyangala Dam wall raising project and the Central West Council Water Utilities Alliance Grid for future drought proofing.
We then had the opportunity to outline what Parkes Shire Council has been doing in the water space. The Minister confirmed the State Government's contribution of $22 Million for the water pipeline project from the Safe and Secure Water Grants program. The Minister also indicated that this current round of $1 Billion is fully committed but there would be a new round of funding announced in due course.
The Minister took the opportunity to visit our new water treatment plant and see the wonderful views of Parkes from the new Reservoir. That evening she impressed delegates to the Water Conference in her welcome address.
General Manager Kent Boyd, Deputy Mayor Neil
Westcott, The Hon. Rose Jackson MP,
Mayor Ken Keith OAM and Director Infrastructure Andrew Francis at the Parkes
Shire Water Treatment site.
Cr Ken Keith OAM
Mayor
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Neil Westcott
Annexures: A. 2023
IPWEA NSW Local Roads Congress ⇩ 
|
That Council: 1. That the report be received and noted. |
Report
The Director of Operations and I attended the 2023 IPWEA NSW Local Roads Congress held in Sydney, New South Wales on 5 June 2023. The Congress, conducted by the Institute of Public Works Engineering Australia, continues to be a very important annual event for local government.
The NSW Roads Congress has been held over several years and has been instrumental in the continuation of many major funding programs available to Councils. Parkes Shire Council has been represented at, and contributed to, all previous NSW Roads Congress events by Councillors together with a senior staff member.
The first NSW Local Roads Congress was held in 2005 and has been held annually since. Councils have recognised the importance of maintaining a united voice with 80-120 delegates attending each year. The purpose of the Congress us intended to address policy issues rather than technical issues and to optimise roads and transport outcomes.
Through the continued attendance of the Congress by Local Government representatives across NSW, considerable influence has been exerted on the State Government to assist Councils with the significant backlog of works on road and transport infrastructure.
The 2023 Congress was pleased to host over 100 senior council staff, councillors and ministers who were present at this year’s event, under the theme of ‘Sustainable Investment’.
The IPWEA NSW Local Roads Congress welcomed Ministers John Graham and Jenny Aitchison, and Shadow Ministers Natalie Ward and Sam Farraway for their keynote addresses, as well as their respectful and cooperative discussions during the ministerial panel discussion. Along with the relevant Ministers, there were also presentations from five technical experts for their presentations and engagement through the technical panel discussion.
The need for resilience and betterment of the local road network was one of the common themes to emerge from the congress
.
Deputy Mayor Cr Neil Westcott
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Community
Goal: Our community is creative, proud and has a strong sense of belonging.
Strategy: Deliver and support events, festivals and celebrations that promote engaged citizenship and foster community pride.
Author: Cr Ken Keith OAM
Annexures: Nil
|
That Council: 1. Receive and note the official presentation of the Parkes Shire Council 2023 Cultural Grants.
|
Report
The recipients for the Parkes Shire Council 2023 Cultural Grants were presented their grant funding on 4 July 2023 at the Parkes Shire Council Chambers. Mayor Ken Keith and Councillor Marg Applebee officiated the presentation.
The annual grants program aims to increase cultural activity in the community, encourage innovative creative events and workshops, help artists, crafters, musicians develop their skills and to provide funds maintain or develop facilities.
The grants totalling $10,000 were awarded to the following local groups:
· Parkes Community Arts Inc will use the grant to plan and deliver a community photography project and exhibition titled Who is Parkes? in December as part of the 150th anniversary of the naming of Parkes.
· Parkes School of Dance will use the cultural grant to host Ready to Rock 'n' Roll Dance Workshops with the Sydney Swing Katz in preparation for the 2024 Parkes ELVIS Festival.
· Parkes Christian School will use their grant to use artwork designed by students to create painted murals at the school.
· Trundle Bush Tucker Day will use their grant to support the cultural entertainment at this year's Trundle Bush Tucker Day.
Mayor Ken Keith commented on the difficult task of selecting the successful projects given the high calibre of applications received.
"Parkes Shire Council is proud to support cultural activities and events that add to the richness and vibrancy of our Shire, and we are looking forward to seeing these projects and events take place." said Mayor Keith.
Cr Applebee also commended all seven of the applicants for the exceptional quality of their applications and projects put forward, demonstrating the diversity and talent in the Parkes Shire.
Natalie Williams from the Parkes School of Dance thanked the Parkes Shire Council for the opportunity. "We are so excited to be able to bring Sydney Swing Katz here to share their love of dancing with everyone in Parkes." said Natalie. "It will be a real opportunity for community members of all ages and experiences, to practice some dance moves to prepare for the Parkes Elvis Festival. The workshops will take place later this year so keep an eye out on the Council's website and for publicity around town."
Parkes Community Arts Chairperson, Margot Jolly also thanked the Council for their ongoing support of the arts community of Parkes and said Parkes Community Arts is looking forward to letting the community know in the next couple of months how they can get involved in the Who Is Parkes? project.
Mayor Ken Keith and Cr Marg Applebee with recipients of the 2023 Parkes Shire Council Cultural Grants.
Cr Ken Keith OAM
Mayor
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Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Shona Henry, Executive and Councillor Support Officer
Authoriser: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Annexures: A. Extraordinary Council Meeting Meeting Minutes - 12 July 2023
|
That Council: 1. Receive and confirm the Minutes of the Extraordinary Council Meeting Meeting held on Wednesday 12 July 2023 appended at Annexure A.
|
|
Extraordinary Council Meeting
Wednesday 12 July 2023
|
|
|
|
|
Minutes of the Extraordinary Council Meeting
Held on Wednesday, 12 July 2023 at the
Parkes Council Chamber, 2 Cecile Street, Parkes
Present:
Cr Ken Keith OAM Councillor (Chairperson)
Cr Neil Westcott Councillor (Deputy Chairperson)
Cr Marg Applebee Councillor
Cr Jacob Cass Councillor
Cr William Jayet Councillor
Cr Ken McGrath Councillor
Cr Louise O'Leary Councillor
Cr George Pratt Councillor
Cr Daniel Weber Councillor
Council Officers in Attendance:
Mr Kent Boyd PSM General Manager
Mr Brendan Hayes Director Planning and Community Services
Mr Ben Howard Director Operations
Mr Andrew Francis Director Infrastructure and Strategic Futures
Mr Anthony McGrath Director Customer, Corporate Services and Economy (Acting)
Mr Jaco Barnard Chief Financial Officer
Mrs Mikaela Cass Manager Governance, Risk and Corporate Performance
Mrs Shona Henry Minutes
NOTES
Cr Louise O'Leary attended via audio-visual link.
The meeting commenced at 4.00pm and concluded at 4.15pm
1 Opening of Meeting
The Mayor declared the Extraordinary Council Meeting of Wednesday 12 July 2023 open and welcomed Councillors, Council Officers and members of the public attending and listening to the meeting.
The Mayor advised attendees that the meeting was being recorded and streamed live on the internet, to enhance the accessibility of Council meetings to the broader Parkes Shire community, and that the recording will be archived and made available on Council’s website.
The Mayor asked that attendees ensure that mobile phones and other electronic devices were turned off or in silent mode for the duration of the meeting.
The Mayor further advised that all care would be taken to maintain privacy, however, as a visitor in the public gallery, members of the public should be aware that their presence may be recorded.
The Mayor read the following Acknowledgement of Country:
I give respect to Wiradjuri people and Wiradjuri soil.
I understand we are on Wiradjuri country and can work together to a better tomorrow.
Thank you. - Mandaang guwu
|
The General Manager read the Prayer: |
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O God, In all Council's deliberations so inspire, That wise decisions are made in all things, We pray through Jesus Christ, Our Lord, |
|
AMEN |
4 Apologies and Applications for a Leave of Absence
Nil
Cr Wilson Did not attend - No notification received.
5 Applications to Attend by Audio-Visual Link
An application to attend by audio-visual link was received from Councillor Louise O'Leary
|
6.1 Minutes of the Extraordinary Council Meeting held on 29 May 2023 |
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Resolved ECMCC 009/23 Moved: Cr William Jayet Seconded: Cr Jacob Cass That Council noted the Minutes of the Extraordinary Council Meeting held on Monday 29 May 2023 were received and confirmed at the Council meeting held on 27 June 2023. Carried |
The Mayor reminded Councillors and Council Officers of their obligation under Council's Code of Conduct to disclose and manage any conflicts of interest they may have in matters being considered at the meeting, and invited Councillors and Council Officers to disclose any such interests.
Nil interests were disclosed.
The Mayor advised that no late items of business had been submitted to the meeting.
9 Reports of the General Manager
|
Resolved ECMCC 010/23 Moved: Cr William Jayet Seconded: Cr Jacob Cass That Council: 1. Endorse the placement of the amended Ordinary Mining Copper Producing Rate and other fees and charges as listed in Annexure A on public exhibition for the statutory 28-day period and receive submissions from 12 July 2023 to 9 August 2023. 2. Receive a further report regarding the adoption of the Ordinary Mining Copper Producing Rate and other fees and charges, including any submissions received, following the conclusion of the public exhibition period. Carried |
10 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
The meeting concluded at 4.16pm.
This is the final page of the minutes comprising 3 pages of the Extraordinary Council Meeting held on Wednesday, 12 July 2023.
|
|
Cr Ken Keith OAM MAYOR |
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Kristine Thacker, Business Support Officer
Authoriser: Andrew Francis, Director Infrastructure and Strategic Futures
Annexures: A. Minutes
of Floodplain Risk Management Committee Meeting 22 June 2023 ⇩
B. Project
Status Report - Bogan Gate and Gunningbland ⇩
C. Project
Status Report - Cookamidgera ⇩
D. Project
Status Report - Trundle ⇩ 
|
That Council: 1. Receive and confirm the Minutes of the Floodplain Management Committee Meeting held on Thursday 22 June 2023 appended at Annexure A.
|
The Agenda for the Council meeting next Tuesday 18.04.2023 (at Trundle Services & Citizens Club) is now accessible through the LG Hub site on your Ipads. The public agenda will be available on the Council website shortly.
A reminder regarding any conflicts of interest on any items listed on the Agenda.
Declaration forms are accessible through the LG Hub site under Councillor resources and should be completed and submitted prior to the meeting.
Order of Proceedings for the Day
9.30am - 10.30am
Meet and greet with Phil Donato MP, Member for Orange
Parkes Shire Council Chambers/Committee Room
Mr Donato will be discussing priorities for Parkes shire Council
10.30am - 11.00am
Mayor (as past Chair of CMA) to meet with Jacqui Emery, CEO of Royal Far West
11.00am Depart by carpool to Trundle
12 noon arrive Trundle Services & Citizens Club
Drop of bags etc then carpool to meet with members of the Trundle Community Consultative Committee at the Memorial Hall to look at plans for gardens etc., discuss current issues with the Main Street Project and then move down to the Berryman Oval area to check out the new facilities.
1.00pm Return to Trundle Services & Citizens Club
Light lunch and refreshments (supplied by Grain and Press Trundle)
1.30pm Meeting commences with Confidential Item on the Agenda
2.00pm Open meeting commences.
4.00/4.30pm approximate time for meeting to finish and return to Parkes.
Known
Apologies:
Kent Boyd General Manager
Andrew Francis Director Infrastructure & Strategic Futures
Cian Middleton Director Customer, Corporate Services & Economy
Any Queries please don't hesitate to contact me.
Regards,
Shona Henry
Executive and Councillor Support
6861 2303
|
Ordinary Council Meeting Agenda 18 July 2023 |
11 Reports of the General Manager
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Operate in a financially sustainable and responsible manner.
Author: Luke Nash, Financial Accountant
Authoriser: Jaco Barnard, Chief Financial Officer
Annexures: A. PSC
Loan Register ⇩ 
B. PSC
Investment Register ⇩ 
|
That Council: Receive and note the Statement of Investments and Borrowings as on 30 June 2023. |
Background
In accordance with clause 212 of the Local Government (General) Regulation 2021 (“the Regulations”), the Responsible Accounting Officer must provide Parkes Shire Council ("Council") with a monthly written report setting out details of Council’s investments under section 625 of the Local Government Act 1993 (“the Act”). The report must also include certification that these investments have been made in accordance with the Act, the Regulations and Council’s Investment Policy.
ISSUES AND COMMENTARY
The balance of Council’s investments as of 30 June 2023 stands at $41,843,922 and the principal outstanding on council's borrowings at $17,482,157. Council's investments decreased by $3.14 million during June with cash outflows associated with on-going flood recovery works across the transport network and the financial year-end payments for capital and operational expenses.
Council's investments increased with $5.1 million during the financial year. This increase was mainly due to the pre-payment of the Financial Assistant Grants (FAGs), an increase in investment revenue, the recovery of legal fees and a cash profit in the sewer fund. There were a number of other variances compared to last year like the storm events, the reduction in water usage, road works and capital projects which cancels out one another.
On 30 June 2023, Council's investment portfolio was yielding 4.39 per cent per annum. Council's investments cover externally restricted cash reserves and internal restricted cash reserves.
The following charts depict a summary of the investments held by Council based on the individual institutional exposure and credit rating of the institutions with which they are held.
Legislative and Policy Context
Council's investments are held in accordance with Council's Investment Policy which accords with the requirements of the:
· Local Government Act 1993 ("the Act") - Section 625
· Local Government Act 1993 - Order (of Minister) dated 16 November 2020
· The Trustee Amendment (Discretionary Investments) Act 1997 - Sections 14A(2), 14C(1) and (2); and
· Local Government (General) Regulation 2021 ("the Regulation") - Clauses 212 and 215.
Financial Implications
All returns on investments are included in Council's Operating Budget. Any amendment to budgeted interest income is affected through the Quarterly Budget Review process. Both the average level of funds invested, and the rate of return determine returns.
In accordance with the Australian equivalent of International Accounting Standards, securities that are classified as held for trading are required to be valued at market value at each balance date. Investments in the form of cash or cash equivalents and held to maturity investments are valued at cost. Floating Rate Notes acquired on the secondary market are valued at cost. Where the purchase consideration is different to face value, the resulting premium or discount are amortised on a straight-line basis over the life of the Note.
Risk Implications
Council's investments are managed in accordance with Council's Investment Policy.
Community Consultation
There are no community consultation requirements for Council
associated with this report.
Conclusion
The Chief Financial Officer has certified that the investments listed in the Investment Summary have been made in accordance with section 625 of the Act, clause 212 of the Regulation and Council's Investment Policy. Council's investments continue to focus on capital protection, as well as compliance with the Investment Policy, whilst actively seeking the best return allowable within these parameters. It is recommended that Council receive and note the Statement of Investments and Borrowings as on 30 June 2023.
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Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Effectively collaborate, engage, and communicate with our community to inform decision making and promote services, projects and initiatives.
Author: Shona Henry, Executive and Councillor Support Officer
Authoriser: Kent Boyd PSM, General Manager
Annexures: Nil
|
That Council: 1. Note the information on the 2023 Local Government Water Conference. 2. That a letter of recognition be sent to the events team acknowledging the professional and friendly manner in which the conference was delivered.
|
Background
Parkes Shire Council hosted the 2023 Local Government NSW Water Conference from 26 to 28 June 2023.
ISSUES AND COMMENTARY
"I am delighted to report on the highly successful completion of the Local Government Water Conference (LGNSW) held from Monday, 26 June to Wednesday, 28 June. This conference was a momentous occasion, bringing together over 250 attendees from various sectors to exchange knowledge and insights on the latest advancements and best practises in water governance and management.
The event kicked off for a remarkable welcome dinner featured at the Hart Bar, a delightful venue that provided an ideal setting for networking. The evening commenced with a warm welcome from the Mayor of Parkes Shire Council, setting the tone for the exciting days ahead. The welcome dinner featured live entertainment from local artist ' Brianna Cotterill', and delectable cocktails and tapas to further enhanced the festive atmosphere.
The conference began with a warm welcome from esteemed speakers, including MC Geoff Bailey, Geoff Anderson from the Parkes Wiradjuri Group, and Cr Ken Keith OAM, the Mayor of Parkes Shire Council. Additionally, conference attendees were honoured to have virtual addresses from The Hon Tanya Plibersek MP, Federal Member the Environment and Water, and The Hon Rose Jackson MLC, State Minister for Water, who shared their invaluable perspective on water management.
The Conference featured over 40 speakers, each offering expertise from different areas of the water sector. A thought-provoking panel discussion on the challenges of providing quality water supply to rural and remote communities, with distinguished panellists from the Department of Planning an Environment, NSW Health Water Unit, Water Services Association of Australia, and Goldenfields Water.
Delegates had the opportunity to participate in three concurrent conference streams focusing on infrastructure, innovation and technology, and resilience and recovery from drought, fire, and floods. Each stream offered engaging presentations and discussion on topics such as strategic recommendations for infrastructure development, maintaining water and sewer services during major floods.
A highlight of the conference was the site visits organised by Parkes Shire Council, where delegates had the privilege of experiencing state-of-the-art water infrastructure in our Shire. The visits included tours of the Water Treatment Plant, Wastewater Treatment Plant, Recycled Water Treatment Plant and Akuna Road Wetlands."
Along with the Mayor, Parkes Shire Deputy Mayor Neil Westcott and Councillors Bill Jayet and Marg Applebee attended the Conference.
Council staff assisted LGNSW with the organising of the Conference with the following comments received by Council's Executive Manager Economy, Destination and Activation Carrie Olsen from the LGNSW Events Officer.
Megan Morrison was lovely to work with for the duration. All the team, Lisa Moon, Hannah Jayet, Michael Chambers, Sharon Klarner, Jenny Kingham, Rebecca Scully, Georgia Wood and Jill Petersen at the Conference itself were great. Megan had briefed them on all information as well which was evident and very helpful.
Andrew Francis is a wealth of knowledge and is such an expert in everything water.
I must also acknowledge Graeme Baylis and his team who were extremely knowledgeable and accommodating in all the site visits attended by the conference delegates.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
Nil.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
For the information of Council.
Welcome delegates to Parkes and the Conference
Parkes Council Director Infrastructure Andrew Francis
Delegate Site visit to Parkes Sewage Treatment
Plant
Delegate Site visit to Parkes Sewage Treatment
Plant Kane
Wyburn explains the operation of the sewage plant
Speaker Kent Boyd General Manager - Parkes Shire
Council Parkes Shire Panel Director Andrew Francis, Kent
Boyd,
Mayor
Ken Keith
Delegates Shake Rattle & Roll with Elvis
Delegate Serenade
|
Ordinary Council Meeting Agenda 18 July 2023 |
12 Reports of the Director Customer, Corporate Services and Economy
IP&R Linkage: Pillar: Community
Goal: Our community is creative, proud and has a strong sense of belonging.
Strategy: Deliver and support events, festivals and celebrations that promote engaged citizenship and foster community pride.
Author: Megan Morrison, Events Officer
Authoriser: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Annexures: A. Letter
from the Trundle Bush Tucker Day Committee requesting support. ⇩
|
That Council: 1. Receive and note the correspondence from the Trundle Bush Tucker Day Committee, appended at Annexure A 2. Provide public notice of its intention to provide $6,000 in financial assistance and in-kind support to the Trundle Bush Tucker Day Committee, as detailed in this report, to support the delivery of the Trundle Bush Tucker Day in September 2023. 3. Pursuant to section 356 of the Local Government Act 1993, approve the provision of $6,000 to the Trundle Bush Tucker Day Committee, subject to no submissions being received. 4. Consult with the Trundle Progress Association (Trundle CCC) on whether they will support the provision of additional funds from the Trundle Town Improvement Fund, and if so, include that amount with the public notification process as outlined in recommendations 2 and 3 above. |
Background
The Trundle Bush Tucker Day is an important event for the Trundle Community. The popular food and entertainment festival started 37 years ago as a bet between two mates to see who could cook the best tucker in a camp oven behind the Trundle Hotel. The Trundle Bush Tucker Day attracts hundreds of people and offers a great day of family fun.
The Trundle Bush Tucker Day Committee ("the Committee") is a not-for-profit group made up of volunteer members. Each year the Committee donates all profits back to 16 Trundle community groups who rely on these funds to support their activities. The Committee has written to Parkes Shire Council ("the Council") to seek financial assistance to stage their 2023 event, which will be held on Saturday 2 September. Council and the Trundle Progress Association have previously financially supported the Committee in the staging of their events.
ISSUES AND COMMENTARY
The Trundle Bush Tucker Committee are proposing to host the 37th Trundle Bush Tucker Day on Saturday 2 September 2023. The event will be held at the Trundle Showground and is expected to attract more than 2,000 guests for a day of family friendly bush events. These include live entertainment from country music legend Brad Cox, rides, sheep shearing demonstrations, billy boiling, relays, dog jumping, bush cooking competitions and free children's corner activities. The Trundle Bush Tucker Committee have invited the Mayor and Councillors to attend the Trundle Bush Tucker Day if they are available.
The event has grown over the years and so have the costs required to stage it. In its letter, included as Annexure A, the Committee has requested support for five additional items for this year's event. Treasurer Stacey Edwards states:
"With the ongoing struggle to seek volunteer committee members please understand this year will be a challenging event to pull off physically and financially, after the profits and deposits lost in previous years due to flooding and Covid19."
In exchange for the provision of any financial and in-kind support, Council will require appropriate sponsorship recognition and acknowledgement from the Trundle Bush Tucker Committee via social media platforms, logo inclusion on all marketing collateral and website and the use of Council tear drop banners at the event.
Legislative and Policy Context
Council can only approve financial assistance (cash or in-kind) in accordance with section 356 of the Local Government Act 1993 ("the Act"). If the proposed financial assistance was not included in Council's adopted Operational Plan for the year, the proposed financial assistance must be publicly exhibited by Council prior to it being provided. Council must consider any public submissions received, prior to providing the assistance requested.
Staff are mindful that there needs to be a policy and budget in place to support recurring events, such as this, so that there would no longer be a need to bring the request to Council under Section 256 of the Act. Staff reports to Council would only be required where there are unusual circumstances regarding the request, such as a request for additional funds.
Financial Implications
The amount of financial assistance Council has previously provided for this event is around $6,000.00 from the Community Events budget, for the following items:
· 25 x event bins, including drop off and collection, estimated to cost $500.
· In-kind provision of Covid safe equipment such as hand sanitiser stations.
· In-kind provision of administration costs such as printing, posters, signage, colouring in materials for children, estimated to be $300.
· Professional photography, estimated to cost $500.
· 20 x portable toilets including delivery and dismantle, pick up, pump out (if required) and collection, estimated to be $3,500.
· Two (2) gift hampers for the competition prizes, estimated to cost $200.
· One marquee for the kids' corner (in-kind).
· In-kind marketing and promotional support from Council's Visitor Economy and Events team.
Additional funding has been requested by the Committee for the 2023 event, to the value of $12,330.00, for the following items:
· Event medic, estimated to cost $550.
· 300 x kids entertainment packs, estimated to cost $3,600.
· Fencing, estimated to cost $2,880.
· Security, estimated to cost $4,300.
· Portable lighting, estimated to cost $1,000.
Instead of providing the additional amount requested from the Community Events budget, Council could consult with the Trundle Progress Association on whether they would support the provision of any additional funds from the Trundle Town Improvement Fund ("TIF"). The Progress Association has supported the provision security fencing for the previous event from the Trundle TIF.
Risk Implications
There is a positive civic risk opportunity to support the Committee in its fund-raising efforts on behalf of the Trundle community groups that benefit from the distribution of profits from the event, provided that the Committee acknowledges that support in its advertising and promotion.
However, should Council decide to provide the full amount requested from the Community Events budget, then there is a negative civic risk that Council will be unable to support other community events as there would be less budget available.
Community Consultation
The proposed financial assistance must be publicly exhibited prior to being provided. Council must consider any public submissions received, prior to providing the assistance requested. The Trundle Progress Association must be consulted should Council wish to provide additional funds to the Committee from the Trundle Town Improvement fund instead of the Community Events budget.
Conclusion
Council has the option to provide the usual value of $6,000.00 to the Committee to support the 2023 Trundle Bush Tucker Day subject to the provisions of section 356 of the Act. Council may choose to provide an additional $12,000, which brings the total value of cash and in-kind support to $18,000.00. However, if the additional support is provided, the overall pool of funds available for support of other community events for the rest of the financial year is reduced. Alternatively, the Trundle Progress Association could be consulted on whether it will support a contribution from the Trundle TIF.
This report recommends that Council provide financial assistance to the amount of $6,000.00, subject to the provisions of section 356 of the Act and that Council consult with the Trundle Progress Association on whether they would support the provision of additional funds from the Trundle TIF.
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Community
Goal: Our community is creative, proud and has a strong sense of belonging.
Strategy: Deliver and support events, festivals and celebrations that promote engaged citizenship and foster community pride.
Author: Shona Henry, Executive and Councillor Support Officer
Authoriser: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Annexures: ⇩Nil.
|
That Council: 1. Endorse the proposed changes to the Nomination Process, new Award and draft Plan for Australia day Celebrations though out the Shire.
|
Background
The Parkes Australia Day Committee and township Committees have organised the annual celebrations of Australia Day for many years. In the past Council has assisted the Committees by contributing annual budgeted monies to stage celebratory events throughout the Shire. The Committees also receive administrative assistance with the implementation of the Australia Day Awards.
The Parkes Shire Australia Day Committee have written to Council to advise of changes to the nomination process, a new award, and a draft plan for the 2024 Parkes Shire Australia Day Celebrations.
ISSUES AND COMMENTARY
Nominations
The nomination process has been expanded to start earlier in the year. Nomination forms will be available on paper (available at Parkes Shire Administration Reception, Parkes Shire Library and Henry Parkes Centre), in downloadable PDF format and online mode through the Council Website. Completed forms can be submitted online through the form, via email or on paper in a locked box at Parkes Shire Administration Reception. All completed nominations will be directed to the Executive Secretary for collation and storage in Council’s ECM system with a confidential classification to ensure one point of secure contact.
New Community Award for Lifetime Achievement
The Committee has created a new Community award for 2024 to recognize Lifetime Achievement, as there are many in Parkes worthy of such an award, and to allow the Citizen of the Year award to recognize current achievements rather than just lifetime achievements.
To this effect, we wish to ask for Parkes Shire Council to organize an Honour Board to record these awardees, as is in place for the Citizen and Young Citizen of the Year. There will be two Lifetime Achievement Awards given each year.
Draft Plan for 2024 Parkes Shire Australia Day Celebrations
Two Ambassadors - The Committee has agreed to apply for two Australia Day Ambassadors for 2024 in recognition of the large amount of travel involved in covering both Parkes and villages events on Australia Day. It is proposed that one Ambassador be assigned to Parkes and Peak Hill, and the other to Bogan Gate, Trundle and Tullamore. This would allow for quality time to be spent at each location with each Ambassador able to participate fully in award presentations and events.
Parkes Australia Day Eve Event – The Committee proposes to hold a Citizenship Ceremony on Australia Day Eve at Cooke Park Pavilion, inviting friends and families of new citizens along. The event will include possibly a BBQ/sausage sizzle or light supper and entertainment.
The Committee has been meeting during the year to facilitate these plans and look forward to Parkes Shire Council’s endorsement of the proposed changes.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
Funds are allocated in each annual budget for Australia Day events. $500.00 is allocated to each of the Bogan Gate, Peak Hill, Trundle & Tullamore Townships whilst Parkes is included in the events budget.
The cost of a perpetual trophy at approximately $200.00 would be allocated from the Civic Fund.
Risk Implications
Nil risk for Council.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
Parkes Shire residents have enjoyed increasingly popular Australia Day activities in each of its five urban centres. Parkes remains one of the few Local Government areas in NSW with a heightened sense of community participation on this National Day of Celebration.
This report is submitted for Council's consideration of the proposed changes suggested by the Parkes Shire Australia Day Committee.
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Community
Goal: Our community is creative, proud and has a strong sense of belonging.
Strategy: Deliver and support events, festivals and celebrations that promote engaged citizenship and foster community pride.
Author: Shona Henry, Executive and Councillor Support Officer
Authoriser: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Annexures: Nil
|
That Council: 1. Note the report from the Parkes Shire Town Crier on the 2023 National Town Crier Championships, 2. Congratulate Mr Tim Keith on his participation in the competition, his results and on his reappointment as President of the Ancient and Honourable Guild of Australian Town Criers for a further 12 months.
|
Background
Council has actively supported its local Town Crier and the Ancient and Honourable Guild of Australian Town Criers by twice hosting the National Championships, which not only raised the profile of the Parkes Shire and our community but provided an economic bonus for businesses within the Shire.
At Council's meeting of 21 March 2023 Council resolved [OCM 046/23] to endorse the attendance of Parkes Shire Council's Town Crier Mr Tim Keith at the 2023 National Town Crier Championships in Marborough QLD from 29 June to 02 July 2023 inclusive. Council also resolved to reimburse travel and accommodation costs incurred by Mr Keith upon presentation of receipts. These costs were estimated to be $1,075.00.
A civic gift for the Fraser Coast Regional Council Mayor George Seymour was also provided along with small Parkes Shire gift bags from the Tourism team for competition participants.
ISSUES AND COMMENTARY
Mr Tim Keith has provided the following report on the Championships.
Tuesday 27th June
Travelled Parkes to Goondiwindi to split the 1200km trip.
Wednesday 28th
Left Goondiwindi about 8am arriving at Maryborough at about
3pm, and chance to catch up with other Town Criers as we were all staying at
the same motel.
Thursday 29th
Picked up
from motel at 8am and taken to Maryborough city centre to join a parade with
pipe band through city centre to promote the markets and also the Town Criers
championships being held on Saturday and the Mary Poppins Festival on Sunday.
From there to the Town Hall for the Fraser Coast Mayoral Official welcome and exchange of gifts. The draw for the order of Cries for the competition on the Saturday was undertaken and I drew No 9 for the Home Cry and No 3 for the Host Cry, which I was happy with.
After reception we had a group photo on steps of Town Hall, and then a walk to Sussex St Railway station for an historic trip on Mary Ann Steam Train through a park and onto station and other end, about a 1km trip, and then the return trip. Back to the Town Hall for the firing of a cannon, which they do every Thursday.
After lunch a visit to Story Bank, which is the house PL Travers (author of Mary Poppins} lived in. The house has been beautifully restored and has everything Mary Poppins, as you would imagine. From there a short walk to Military and Colonial Museum and second only to the War Memorial in Canberra.
From there back to our motel about 4pm.Dinner was under the stars hosted by host crier Ken Ashford and his wife Judy, at their farm.
Friday 30th
A day in casual attire, first stop St Pauls Church Bell Tower, where we were given the history of tower and then we rang the bells (8 at a time) in correct order, of famous songs. We did "All my loving" by the Beatles. From there to Railway Museum for morning tea.
Onto Olds Engineering where we had a tour of their Engineering workshop where it was explained how they invented a new elevator for moving sand.
From
there to Monumental Cemetery Chapel tour where we had a guide talking about
some of the famous people buried there.
Back to the Town Hall for our Annual General Meeting where it was confirmed that I will continue as President for 1 more year.
Saturday 1st July Competition Day
Picked up from motel at 7-45am and taken to Queens Park where they have a Bandstand, from where we did our Cries. Town Criers did their Home Cry first, a cry about their town and district. As mentioned earlier I had position 9, so had time to settle before my Cry. After morning tea we did our Host Cry, with this year's theme being the Fraser Coast, where I had position 3. I was very happy with both my Cries, I think I got them both word perfect and did manage to slow myself down. So had to wait till presentation that night.
We were then taken back to motel and then picked up and taken to Gatakers Artspace a gallery where we had a tour, our dinner and the presentations to the Championship winners.
Champion of Championship
1st Kevin Howarth- Toowoomba
2nd Judy Campbell- Murry River
3rd Stephen Clarke - Central Coast
Loudest Cry
Kevin Howarth
Best Cry
1st Judy Campbell
2nd Kevin Howarth
3rd Joseph McMrail- Bateup - Queanbeyan
Senior Section
1st Bob Townsend -Southern Downs
2nd Tim Keith
3rd James Carter- Strathbogie
Best Dressed -Judy Campbell
Best Dressed Attendant- Peter Campbell
Best Scroll- Tim Keith
Conviviality Award- Ken Ashford.
Each state then did a skit for a bit of fun, with NSW being placed second.
Sunday 2nd July
Bussed down to city centre at Queens Park where they were having the Mary Poppins Festival. Lots of stalls selling everything imaginable, and also entertainment on the Bandstand where we had done our Cries.
We mingled with the crowd letting them know what was going on. The official opening was at 9am, and after that we were divided into groups to help run Nanny and Chimney sweep races, Town Crier workshops, where we encouraged people to write and preform a Cry.
After lunch we again mingled with the crowd letting them know about the street parade at 2pm and then all the Town Criers participated as part of the parade.
At the conclusion of the parade, we were taken back to our motel and thus completed our participation at this year's Championships.
Tim Keith
Town Crier - Parkes Shire
Legislative and Policy Context
There are no legislative or policy considerations associated with this request.
Financial Implications
Mr Keith has presented receipts covering travel and
accommodation costs totalling $1,068.00. Funds were provided from the
2022/23 Budget.
The costs of gifts were allocated from the Civic Budget.
Risk Implications
There are no risks associated with the information in this report.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
Report on the attendance of Mr Tim Keith to the National Town Crier Championships is provided for the information of Council. At the Championships, Mr Keith received the Best Scroll award and was returned as the President of the Honourable Guild of Australian Town Criers.
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Ordinary Council Meeting Agenda 18 July 2023 |
13 Reports of the Director Infrastructure and Strategic Futures
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Effectively collaborate, engage, and communicate with our community to inform decision making and promote services, projects and initiatives.
Author: Sue McGrath, Business Support Coordinator
Authoriser: Andrew Francis, Director Infrastructure and Strategic Futures
Annexures: A. Infrastructure
- Major Projects and Current Works - July 2023 ⇩ 
|
That Council: 1. Receive and note the Infrastructure and Strategic Futures Major Projects and Current Works Report for July 2023, appended at Annexure A. |
Background
ISSUES And Commentary
This report presents an update on the current major projects within the Parkes Shire being managed or undertaken by Council's Infrastructure and Strategic Futures Department. The report outlines work that has been carried out over the past month and is provided for the information of Councillors.
The Major Projects and Current Works Report is appended at Annexure A.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Environment
Goal: Our built environment is functional, sustainable and meets the needs of our growing community.
Strategy: Augment our existing stormwater management systems with measures to reduce the impact of intense rainfall events.
Author: Andrew Francis, Director Infrastructure and Strategic Futures
Authoriser: Kent Boyd PSM, General Manager
Annexures: Nil
|
That Council: 1. That Council authorise the extension of current hydrology work to include flood modelling of the Billabong Creek, Goobang Creek and various tributaries that catastrophically impacted the shire on 14 November 2022. 2. That up to $100,000 be allocated for the modelling. 3. That the modelling be funded from budget savings where possible otherwise from reserves.
|
Background
Council is aware than on the 14 November 2022 a large flood occurred down the Billabong Creek, Goobang Creek and various tributaries, causing the inundation of over 100 homes and causing catastrophic damage along the flood path.
The flood was significantly larger than any other in human memory.
Council has since been working closely with the Department of Planning Industry and Environment to procure funding ($80,000) to augment work currently underway on flood hydrology in the subject catchment. Unfortunately, we have recently been advised that the funding will now not be provided.
Without this preliminary flood hydrology work the flood event will be undefined in terms of magnitude and extent. This in turn is likely to cause uncertainty in the insurance sector and make planning decisions also difficult.
It should however be noted that a flood study that does identify possible inundation areas may also have adverse consequences for some residents.
ISSUES AND COMMENTARY
Because of the very significant number of dwellings affected, it is suggested that Council proceed with the additional flood hydrology work to the value of $80,000 to $100,000.
The work proposed will only provide basic information and further work will be needed. As a consequence further funds will be needed and grant applications will be accordingly lodged.
Legislative and Policy Context
Studies of this type are normally management through the Floodplain Management Grants program (FMGP). The FMGP has four (4) stages 1) the flood study 2) Floodplain risk management study 3) Investigation and design/feasibility study 4) Implementation.
The subject study should complete most of the work in phase one (1). Further study refinement and progression would need to be managed under the above program to be eligible for funding.
Financial Implications
Because of the very significant number of dwellings affected it is suggested that Council proceed with the additional flood hydrology work to the value of up to $100,000 as a budget over-run. Every effort will be made to make savings throughout the year to reduce the over-spend on this item. Any shortfall will be taken from reserves.
Risk Implications
The risk of not proceeding exposes the affected community to uncertainty, in terms of the past flood, future floods and insurance implications of both.
Community Consultation
The flood study was raised at a public meeting held on 13 December 2022. It was apparent that the community desired this work to be undertaken.
Conclusion
That Council should proceed to undertake basic flood modelling of the 14 November 2022 flood event down the Billabong Creek, Goobang Creek and various tributaries.
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Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Environment
Goal: Our utilities are well-planned and efficiently managed.
Strategy: Provide essential water and sewer infrastructure to meet the needs of our growing community.
Author: Tania Iffland, Property Officer
Authoriser: Andrew Francis, Director Infrastructure and Strategic Futures
Annexures: A. Map
of proposed easement Lot 2 DP513083 ⇩
|
That Council: 1. That Council agree to the purchase of easement over land situated at Lot 2 DP 513083, Oxley Street, Parkes for easement to drain sewage. 2. That if required, the seal of Council be affixed to the documentation to facilitate the transfer.
|
Background
Council has approached the Owner of Lot 2 DP 513083, Oxley Street, Parkes to construct a new sewer to provide full site sewerage cover for the Currajong Disability Office situated at 32 Currajong Street, Parkes. The sewer is also to be extended further to replace an existing undersized sewer.
ISSUES AND COMMENTARY
The acquisition of the easement will require consultation with the owner, a survey, valuation report and negotiations for compensation.
Legislative and Policy Context
Local Government Act 1993 - Section 68A
Financial Implications
Funding to be available from Currajong Disability Sewer Relocation Project for $4,230.00. Survey, valuation, legal costs and compensation at approximately $6,000.00.
Risk Implications
No risk implications to Council.
Community Consultation
Consultation is only required with the owner of Lot 2 DP 513083, Oxley Street, Parkes.
Conclusion
That Council endorse the acquisition of the easement over land situated at Lot 2 DP 513083, Oxley Street, Parkes.
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Ordinary Council Meeting Agenda 18 July 2023 |
14 Reports of the Director Operations
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Effectively collaborate, engage, and communicate with our community to inform decision making and promote services, projects and initiatives.
Author: Sue McGrath, Business Support Coordinator
Authoriser: Ben Howard, Director Operations
Annexures: A. Operations
- Major Project and Current Works - July 2023 ⇩ 
|
That Council: 1. Receive and note the Operations Major Projects and Current Works Report for July 2023, appended at Annexure A. |
Background
A monthly status report of Major Projects and Current Works within Parkes Shire Council's Operations Department is tabled to keep Council abreast of projects being undertaken across the Parkes Shire.
ISSUES And Commentary
This report presents an update on the current major projects within the Parkes Shire being managed or undertaken by Council's Operations Department. The report outlines work that has been carried out over the past month and is provided for the information of Councillors.
The Major Projects and Current Works Report is appended at Annexure A.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
Projects have been allocated funding either from grants or Council funds as provided in the 2022/23 Operational Budget.
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
The Major Projects and Current Works Report, appended at Annexure A, provides Council with a briefing on major projects and works underway within the organisation's Operations Department. It is recommended that Council formally resolve to receive and note the report.
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Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Economy
Goal: Our economy is supported by well-planned and safe transport infrastructure.
Strategy: Ensure local and regional roads are safe, well-constructed and maintained.
Author: Tania Iffland, Property Officer
Authoriser: Ben Howard, Director Operations
Annexures: A. Map
of Crown Road, Henry Parkes Way, Yarrabandai ⇩
B. Map
of Crown Road, Havilah Lane, Trundle ⇩
C. Map
of Crown Road off Massurit Lane, Parkes ⇩
|
That Council: 1. Endorse the transfer of Unnamed Crown Road off Henry Parkes Way, Yarrabandai, Havilah Lane, Trundle and Unnamed Road off Massurit Lane, Parkes from Crown to Council. 2. That if required, the seal of Council be affixed to the documentation to facilitate the transfer. |
Background
There are two (2) roads, off Henry Parkes Way, Yarrabandai and Havilah Lane Trundle that have been identified by Council to be owned by Crown. They run adjacent to quarries that Council requires for access to obtain material for road upgrades and roadworks within the surrounding region.
There is also an Unnamed crown road off Massurit Lane, Parkes. Owners of Lot 3 DP 566429 requested to purchase from crown for access to their subdivision. Crown advised that the owners ask Council to arrange a transfer from Crown to Council and then for Council to close the road and sell it to the owners of Lot 3 DP 566429. (Council Report for closure and sale of road to be completed at a later time)
ISSUES AND COMMENTARY
The transferring of the roads from Crown to Council will require an application form to be completed with no fees payable.
Legislative and Policy Context
Roads Act 1993.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
The transfer of the road from Crown to Council will assist with access to the quarries and access for the owners of Lot 3 DP 566429.
Community Consultation
There is no community consultation required for this process.
Conclusion
That Council endorse the transfer of the roads from Crown to Council.
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Ordinary Council Meeting Agenda 18 July 2023 |
15 Reports of the Director Planning and Community Services
IP&R Linkage: Pillar: Environment
Goal: Our built environment is functional, sustainable and meets the needs of our growing community.
Strategy: Manage our built environment in line with the Local Environmental Plan (LEP) and relevant legislation.
Author: Nerida Brown, Development Certificates Coordinator
Authoriser: Brendan Hayes, Director Planning and Community Services
Annexures: A. Development
Activity Report - June 2023 ⇩ 
|
That Council: 1. Receive and note the June 2023 Building Statistics Report. |
Background
The Building Statistics Report is furnished to Council on a monthly basis and provides a snapshot of development activity in the Shire during that period.
ISSUES AND COMMENTARY
During the month of June 2023 there were thirteen (13) Development Applications received totalling $1,189,435.00 and nine (9) consents were issued. One (1) Council Certifier Complying Development Certificate totalling $69,300.00 was received.
The figures shown Table 1 below are for Development Applications received during June 2023 with respect to the specified building types and a comparison to the June 2022 figures.
|
Table 1: Development Applications |
||||
|
Development Category |
June 2023 |
June 2022 |
||
|
No. |
Estimated Value |
No. |
Estimated Value |
|
|
Commercial |
1 |
$6,600.00 |
1 |
$291,500.00 |
|
Community Facilities |
|
|
|
|
|
Industrial |
|
|
|
|
|
Infrastructure |
|
|
|
|
|
Tourist Development |
1 |
$100.00 |
|
|
|
Single Dwelling-house |
2 |
$691,407.00 |
|
|
|
Residential Alterations and Additions inc ancillary / outbuildings |
7 |
$476,458.00 |
8 |
$1,231,284.66 |
|
Residential Other |
|
|
|
|
|
Multi-Residential |
|
|
|
|
|
Seniors Living |
|
|
|
|
|
Subdivision only |
2 |
$14,870.00 |
1 |
$52,000.00 |
|
Secondary Dwelling |
|
|
|
|
|
Other inc. demolition, earthworks, advertising structure |
|
|
|
|
|
Mixed Development |
|
|
|
|
|
Totals |
13 |
$1,189,435.00 |
10 |
$1,574,784.06 |
|
FYTD Totals |
136 |
$75,120,768.06* |
141 |
$35,232,774.37 |
* Note - Adjustment of FYTD due to increase in DA2023/0041 Cost Estimate - Parkes Services Club
Table 2, below, lists the Development Consents that were issued in the month of June 2023.
|
Table 2: Development Consents |
||
|
Application No. |
Address |
Description |
|
DA2022/0130 |
240 Back Trundle Road, Parkes |
Additions to Infrastructure - School (9 x Classrooms, Toilet Amenities and 92 Space Car Park) |
|
DA2023/0013 |
41-45 Matthews Street, Parkes |
Resource Recovery Facility (Recycled Concrete Aggregate Plant) |
|
DA2023/0027 |
62 Jones Street, Parkes |
Dwelling - Single Storey Dwelling |
|
DA2023/0032 |
35 Mitchell Street, Parkes |
Outbuilding - Shed |
|
DA2023/0034 |
128 Victoria Street, Parkes |
Outbuilding - Shed |
|
DA2023/0046 |
Windrush, 92-96 Peak Hill Road, Parkes |
Alterations & Additions to Dwelling (New Kitchen, Dining & Living Area) |
|
DA2023/0048 |
31 Dalton Street, Parkes |
Change of Use - Medical Centre and Signage |
|
DA2023/0050 |
77 Corcoran Road, Parkes |
Dwelling - House |
|
DA2023/0057 |
13 Panorama Crescent, Parkes |
Alterations & Additions to Dwelling - Enclosure of Existing Patio |
The figures shown in Table 3, below, are for Complying Development Certificates received during June 2023 with respect to the specified building types and a comparison to the June 2022 figures.
|
Table 3: Complying Development Certificates |
||||
|
Development Category |
June 2023 |
June 2022 |
||
|
No. |
Estimated |
No. |
Estimated |
|
|
Commercial |
- |
- |
- |
- |
|
Community Facilities |
- |
- |
- |
- |
|
Industrial |
- |
- |
- |
- |
|
Infrastructure |
- |
- |
- |
- |
|
Tourist Development |
- |
- |
- |
- |
|
Single Dwelling-house |
- |
- |
- |
- |
|
Residential Alterations and Additions inc. ancillary/outbuildings |
1 |
$69,300.00 |
1 |
$43,782.74 |
|
Residential Other |
- |
-- |
- |
- |
|
Multi-Residential |
- |
- |
- |
- |
|
Seniors Living |
- |
- |
- |
- |
|
Subdivision |
- |
- |
- |
- |
|
Secondary Dwelling |
- |
- |
. |
- |
|
Other inc. demolition, earthworks, advertising structures |
- |
- |
- |
- |
|
Totals |
1 |
$69,300.00 |
1 |
$43,782.74 |
|
FYTD Totals |
29 |
$8,718,578.00 |
36 |
$5,836,255.74 |
Table 4, below, provides a list of Complying Development Certificates which were issued in the month of June 2023.
|
Table 4: Complying Development Certificates |
|||
|
Application No. |
Address |
Description |
Certifying Authority |
|
- |
- |
- |
- |
DA Processing Times for Approvals
The information shown in the pie chart below is Development Application approvals issued for the period 1 June 2023 to 30 June 2023. It should be noted that a total of nine (9) Development Applications have been approved with an average of 55.85 days.
The average timeframe in which the internal referrals to the Development Engineer were completed was 103.94 days.
Activation Precinct Certificate Determinations
There are no new activation Precinct Certificate determinations.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
Where a Development Application or Modification Development Application is required to be publicly exhibited, the application was made available for inspection at the Parkes Shire Council Administration Centre commencing from the date on which the public notice was placed in the local newspaper. The application was also included on the Parkes Shire Council website.
For Development Applications requiring neighbour notification, written notification of the proposed development was provided to the owner(s) of land immediately adjoining or adjacent to the subject land (as shown on Council’s Property and Rating System at the time of notification) including land that is separated from the subject land by a watercourse, road, pathway, driveway, railway or similar thoroughfare.
Where more than one person is listed as the owner, written notification to one of the owners, is taken to be a notice to all of the registered owners.
Conclusion
During the month of June 2023 there were thirteen (13) Development Applications received totalling $1,189,435.00 and nine (9) consents were issued. One (1) Council Certifier Complying Development Certificate totalling $69,300.00 was received.
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Environment
Goal: Our natural environment is preserved and enhanced for current and future generations.
Strategy: Support healthy ecosystems and identify and manage threats to local flora and fauna.
Author: Sharyn Ware, Administration Officer
Authoriser: Scott Brakenridge, Regulation and Building Compliance Specialist
Annexures: Nil
|
That Council: 1. Note information
|
Background
Council responsibilities carried out by Ranger staff have been discharged effectively during the quarter. An overview of the activities carried out by the Rangers is provided for Council's information.
ISSUES AND COMMENTARY
Nil
Legislative and Policy Context
Financial Implications
Risk Implications
Nil
Community Consultation
Nil
Conclusion
A summary of Ranger activities for the quarter ending June 2023 is provided for Council's information.
Companion Animals Act
The table provides a breakdown of the companion animal impounding activities over the quarter, noting that some animals seized in this quarter may be released in the following quarter.
|
DOGS |
|
|
|
|
|
|
|
|
|
|
Parkes |
Peak Hill |
Tullamore |
Trundle |
Bogan Gate |
Alectown |
Cookamidgera |
TOTAL |
|
Seized |
22 |
8 |
|
2 |
|
|
|
32 |
|
Dumped at Pound |
24 |
|
|
|
|
|
|
24 |
|
Surrendered by owner |
5 |
1 |
|
|
|
|
|
6 |
|
Released to owner |
17 |
|
|
2 |
|
|
|
19 |
|
Euthanised |
22 |
7 |
|
|
|
|
|
29 |
|
Sold |
2 |
1 |
|
|
|
|
|
3 |
|
Released for rehoming |
10 |
1 |
|
|
|
|
|
11 |
|
Died at Pound |
|
|
|
|
|
|
|
|
|
Stolen/escaped |
|
|
|
|
|
|
|
|
|
Holding pending Court |
|
|
|
|
|
|
|
|
|
Still in Pound |
|
|
|
|
|
|
|
|
|
CATS |
|
|
|
|
|
|
|
|
|
|
Parkes |
Peak Hill |
Tullamore |
Trundle |
Bogan Gate |
Alectown |
Cookamidgera |
TOTAL |
|
Seized |
9 |
|
|
|
|
|
|
9 |
|
Dumped at Pound |
49 |
|
|
|
|
|
|
49 |
|
Surrendered by owner |
1 |
|
|
|
|
|
|
1 |
|
Released to owner |
1 |
|
|
|
|
|
|
1 |
|
Euthanised |
54 |
|
|
|
|
|
|
54 |
|
Sold |
4 |
|
|
|
|
|
|
4 |
|
Released for rehoming |
|
|
|
|
|
|
|
|
|
Died at Pound |
|
|
|
|
|
|
|
|
|
Stolen/escaped |
|
|
|
|
|
|
|
|
|
Holding pending Court |
|
|
|
|
|
|
|
|
|
Still in Pound |
|
|
|
|
|
|
|
|
Shire Patrols Program
Small towns are regularly patrolled including both scheduled patrols and response to complaint actions.
The table provides a breakdown of small town patrols during the quarter.
|
Small Towns Patrolled |
|
|
|
|
|
|
|
|
|
|
Yarrabandai |
Peak Hill |
Tullamore |
Trundle |
Bogan Gate |
Alectown |
Cookamidgera |
Gunningbland |
|
Number of Patrols |
3 |
16 |
3 |
5 |
6 |
6 |
4 |
6 |
|
Approx. kms travelled |
348 |
1856 |
600 |
830 |
576 |
348 |
208 |
390 |
Parking
Parking patrols focussing on safety issue such as no stopping and school zones have been conducted during the period.
The table provides an overview of the patrols and Penalty Infringement Notices issued during the quarter.
|
Ordinary Council Meeting Agenda 18 July 2023 |
IP&R Linkage: Pillar: Community
Goal: Our community is creative, proud and has a strong sense of belonging.
Strategy: Provide innovative library services that support social interaction and encourage lifelong learning.
Author: Kerryn Jones, Manager Culture, Education and Library Services
Authoriser: Brendan Hayes, Director Planning and Community Services
Annexures: A. Parkes
Shire Library Report ⇩
|
That Council: 1. Receives the Parkes Shire Library Assessment Report prepared by State Library NSW. |
Background
Every three years Parkes Shire Library is reviewed against its peers to ensure the Library continues to adapt for the community and meets best practice standards and guidelines.
A comprehensive review of the Parkes Shire Library was undertaken in August 2018 against the Australian Library & Information Association Guidelines, Standards & Outcome Measures for Australian Public Libraries (July 2016). Due to events including the relocation of the library, COVID pandemic, and staff changes it had not been possible to undertake a comprehensive review of the library service that reflected regular service delivery.
Phillipa Scarf, a Public Libraries Services consultant from NSW State Library, undertook an assessment of the Parkes Shire library on 9 & 10 March 2023. This assessment was undertaken using the State Library's Living Learning Libraries: standards and guidelines for NSW public libraries document, analysis of the 2021/2022 Parkes Shire Library collection and usage data, and discussions during the assessment visit.
ISSUES AND COMMENTARY
Phillipa Scarf noted in the report that Parkes Shire Library is an excellent example of a collocated library with separate Makerspace and gallery and that Parkes Shire Council is to be commended for the significant investment in the facility. Below are excerpts from the report and a copy of the complete report is attached.
Performance against Living Learning Libraries Standards
The assessment revealed that the overall performance of the library service is in good shape with the following highlights:
· The Parkes Shire Library strategic priorities for 2023/2024 is a well-considered plan for service delivery and community engagement
· During the COVID-19 pandemic the Parkes Shire Library's overall performance remained within the cohort median
· The library's performance against the benchmark report is in the middle 50% of the cohort
· Library membership and visits per capita are above the cohort median
· Library's expenditure on library materials is in the top 25% for the cohort and items per capita are slightly above the cohort median
Opportunities for improvement
In some areas the assessment identified areas for improvement against the standards. It was noted that data used was based on NSW public library statistics 2021/2022 and since this time a significant weeding (or deselection of materials) of the collection had taken place, new online collections purchased and significant effort had gone into the updating of the collection, which will positively impact upon the future results against the following standards:
· Acquisitions per capita
· Age of the collection
· Turnover of stock
· Circulation per capita.
Further recommended opportunities for improvement were identified in the assessment in relation to: furnishings and presentation of collection; suggestions for increasing circulation and promoting the collection/services; and ongoing professional learning opportunities for staff. The Manager Culture, Education & Library Services and Information & Library Services Team Leader have prioritised these recommendations and suggestions against the current strategic plan priorities and budget implications.
Legislative and Policy Context
There are no legislative or policy consideration for Council associated with this report.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
There are no risk implications to Council associated with this report.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
That the Parkes Shire Library Assessment Report prepared by State Library NSW is received by Council.
|
Ordinary Council Meeting Agenda 18 July 2023 |
15.4 DA 2023/0035 - DEMOLITION OF THE EXISTING DWELLING,CONSTRUCTIONOF MULTI - DWELLING HOUSING (2 DWELLINGS AND 6 TOWNHOUSES) AND COMMUNITY TITLE SUBDIVISION
IP&R Linkage: Pillar: Environment
Goal: Our built environment is functional, sustainable and meets the needs of our growing community.
Strategy: Manage our built environment in line with the Local Environmental Plan (LEP) and relevant legislation.
Author: Brendan Hayes, Director Planning and Community Services
Authoriser: Brendan Hayes, Director Planning and Community Services
Annexures: A. Plan
Set (under separate cover) 
B. Officer
Report ⇩ 
C. Engineering
Assessment ⇩
|
That Council: 1. Development Application 2023/0035 be approved subject to the conditions with the attached report |
Background
Development Application No: DA2023/0035
Description of Development: Demolition of existing dwelling, construction of Multi-Dwelling Housing (2 dwellings, 6 townhouses), Community Title Subdivision
BCA Class: 1a
Applicant: S M Noall
Landowner(s): S M Noall
Property Description:
Legal Description: Lot 532 DP 750152, 38-40 Jones Street, Parkes
Existing Improvements: Existing dwelling-house and ancillary building
Current land-use: R1 General Residential
The subject land is in an urban residential area, zoned R1 General Residential. The site is located on the side of a hill and has downhill slope towards the south-eastern boundary (Jones Street frontage) of the allotment. The adjoining land is occupied by a dwelling-houses to the north and south, and west. The proposal is for the construction a of Multi-Dwelling Housing (2 dwellings, 6 townhouses) development, with detached dwelling-houses, dual occupancies, secondary dwellings and ancillary outbuildings being the predominant land uses in the residential area.
Council has previously issued development consent for a three-lot subdivision of the property which forms the lot layout for the proposed development.
Council has considered the proposed development considering relevant legislation and submissions and has assessed that the proposal, subject conditions, can be approved by Council.
Legislative and Policy Context
Application received and assessed in accordance with applicable legislation
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
Nil for Council
COMMUNIY CONSULTATION
The proposed development was publicly advertised, and adjoining owners notified, between 4 May 2023 and 17 May 2023, in accordance with the Parkes Shire Community Participation Plan 2022. Council received three (3) submissions, all presenting objections to the proposed development, during the Public Exhibition period. Submissions are attached for reference
Conclusion
The applicant has provided further information regarding provision of a revised landscaping plan to address privacy and screening on the northern boundary, which is supported. This report includes appropriate Conditions of Development Consent which will require the applicant to comply with relevant building standards and address impacts such as the management of stormwater, vehicular movements, privacy and overlooking.
Following consideration of the submissions, Council staff have liaised with the objecting parties to discuss their submissions. After communication with the objecting parties, all submissions have been appropriately considered within the assessment process, with further conditions of consent recommended to address the issues raised. It is considered that the submissions received by Council during the exhibition period have been suitably addressed, and that the Development Application is recommended for approval.
|
Ordinary Council Meeting Agenda 18 July 2023 |
16 Notices of Motion/Questions with Notice
Councillor: Cr Neil Westcott
Annexures: A. South-Parkes
Industrial Estate ⇩
|
That Council: 1. Undertake a market sounding exercise by means of Expression of Interest (EOI) to determine the demand for industrial land, in the proposed South-Parkes industrial estate subdivision (i.e. the extension of Langlands & Hanlon Streets). 2. That blocks be held based on a 10% holding deposit, only refundable if Council does not proceed. 3. That the General Manager and Chief Financial Officer investigate the most appropriate funding model for the construction of the subdivision. 4. That if there is sufficient interest a report be brought back to Council on how the subdivision may be delivered.
|
Background
The Parkes Special Activation precinct forecasts the creation of over 3000 jobs. When this comes to pass Parkes will see a significant population expansion, together with a commensurate expansion of retail, commercial and industrial activity.
Industrial land is least attractive in terms of yield (profit), and accordingly an area Council will need to be involved. During the recent successful auction of Councils only remaining available land parcel, there were numerous interested parties actively bidding on the parcel indicating that there may still be demand for suitably sized industrial blocks.
Officer’s Comment
Author: Kent Boyd PSM, General Manager
Commentary:
The South-Parkes industrial estate expansion has an approved development application (DA) and is ready for construction. There is however, currently no budget at this stage.
|
Ordinary Council Meeting Agenda 18 July 2023 |
|
Ordinary Council Meeting Agenda 18 July 2023 |
18 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
