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Ordinary Council Meeting
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Pursuant to section 9 of the Local Government Act 1993, notice is hereby given that an Ordinary Council Meeting of Parkes Shire Council will be held in the Parkes Council Chamber, 2 Cecile Street, Parkes, on Tuesday 16 May 2023 at 2:00pm.
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Kent Boyd PSM General Manager
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Ordinary Council Meeting Agenda 16 May 2023 |
Governing Body
Composition: Ten (10) Councillors
Membership: Councillor W Jayet, Councillor M Applebee, Councillor J Cass, Councillor KM McGrath, Councillor L O'Leary, Councillor G Pratt, Councillor D Weber, Councillor G Wilson.
Quorum: 6 Councillors
Chairperson: Chairperson, Councillor K Keith OAM
Deputy Chairperson: Deputy Chairperson, Councillor N Westcott
Pursuant to section 223 of the Local Government Act 1993, the role of Parkes Shire Council's governing body is:
· To direct and control the affairs of Parkes Shire Council in accordance with the Local Government Act 1993, in consultation with the General Manager.
· To provide effective civic leadership to the local community.
· To ensure as far as practicable the financial sustainability of the Council.
· To ensure as far as practicable that the Council acts in accordance with the principles set out in Chapter 3 of the Local Government Act 1993 and other strategic plans, programs, strategies and policies of the Council.
· To determine and adopt a rating and revenue policy and Operational Plans that support the optimal allocation of the Council’s resources to implement the strategic plans (including the Community Strategic Plan) of the Council and for the benefit of the local area.
· To keep under review the performance of the Council, including service delivery.
· To make decisions necessary for the proper exercise of the Council’s regulatory functions.
· To determine the process for appointment of the General Manager by the Council and to monitor the General Manager’s performance.
· To determine the senior staff positions within the organisation structure of the Council, following consultation with the General Manager.
· To consult regularly with community organisations and other key stakeholders and keep them informed of the Council’s decisions and activities.
· To be responsible for ensuring that the Council acts honestly, efficiently and appropriately.
Matters determined by meetings of Parkes Shire Council's governing body will include all those non-delegable functions identified in section 377 of the Local Government Act 1993.
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Ordinary Council Meeting Agenda 16 May 2023 |
Guiding Principles
In accordance with section 8A of the Local Government Act 1993, Councillors are reminded of the guiding principles applicable to decision-making by local councils:
· Councils should recognise diverse local community needs and interests.
· Councils should consider social justice principles.
· Councils should consider the long-term and cumulative effects of actions on future generations.
· Councils should consider the principles of ecologically sustainable development.
· Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions.
Statement of Ethical Obligations
In accordance with clause 3.22 of Council's Code of Meeting Practice, Councillors are reminded of their Oath or Affirmation of Office made under section 233A of the Act and their obligations under Council's Code of Conduct to disclose and appropriately manage conflicts of interest.
Oath or Affirmation of Office
The Oath or Affirmation is taken by each Councillor whereby they swear or declare to undertake the duties of the office of Councillor in the best interests of the people of the Parkes Shire and Parkes Shire Council and that they will faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgment.
Conflicts of Interest
All Councillors must declare and manage any conflicts of interest they may have in matters being considered at Council meetings in accordance with the Council’s Code of Conduct. All declarations of conflicts of interest and how the conflict of interest was managed will be recorded in the minutes of the meeting at which the declaration was made.
Councillors attending a meeting by audio-visual link must declare and manage any conflicts of interest they may have in matters being considered at the meeting in accordance with Council’s Code of Conduct. Where a Councillor has declared a pecuniary or significant non-pecuniary conflict of interest in a matter being discussed at the meeting, the Councillor’s audio-visual link to the meeting will be suspended or terminated for the time during which the matter is being considered or discussed by Council, or at any time during which Council is voting on the matter.
Councillors should ensure that they are familiar with Parts 4 and 5 of Council's Code of Conduct in relation to their obligations to declare and manage conflicts of interests.
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Ordinary Council Meeting Agenda 16 May 2023 |
4 Apologies and Applications for a Leave of Absence
5 Applications to Attend by Audio-Visual Link
6.1 Minutes of the Ordinary Ordinary Council Meeting Meeting held on 18 April 2023
9.1 Coming Known Events for Mayor and Councillors.
9.2 Meetings, Functions and Events attended by Mayor and Councillors
9.3 Emergency Services Levy Costs
9.4 Newell Highway Taskforce Meeting held 09 May 2023
9.5 Parkes Painters Annual Exhibition Opening 2023
9.6 Acknowledging Retirement of Jeff Page - Jeff Page Automotives
10.2 Minutes of the Local Traffic Committee Meeting held on 10 May 2023
10.3 Minutes of the Parkes Sports Council Meeting held on 4 May 2023
10.4 Minutes of the Parkes Sports Council Meeting held on 9 May 2023
11 Reports of the General Manager
11.1 Monthly Financial Report as at 30 April 2023
11.2 Investment and Borrowings Report as at 30 April 2023
11.3 Quarterly Budget Review as at 31 March 2023
11.4 Parkes Health Precint Masterplan
11.5 Federal Budget Recognises Parkes National Logistics HUB
12 Reports of the Director Customer, Corporate Services and Economy
12.2 Endorsement of 2022-2023 Operational Plan Progress Report (Quarter 3)
12.3 Adoption of draft Corporate Sponsorship Policy.
12.4 Adoption of draft Agency Information Guide
13 Reports of the Director Infrastructure and Strategic Futures
13.1 Major Projects and Current Works Report - Infrastructure and Strategic Futures
14 Reports of the Director Operations
14.1 Major Projects and Current Works - Operations
14.2 Parkes Regional Airport Fly'n For Fun 2024
14.3 Transfer of Reserves from Devolved to Council Crown Land Manager status
15 Reports of the Director Planning and Community Services
15.1 April 2023 Building Statistics Report
15.2 Rangers Quarterly Report - January to March 2023
15.3 Changes to Membership Requirements for Regional Planning Panels
17 Report of Confidential Resolutions
1 Opening of Meeting
In the spirit of open, accessible and transparent government, meetings of Parkes Shire Council are video recorded and webcast, consistent with Council's Code of Meeting Practice and the Local Government Act 1993.
Council accepts no liability for any defamatory, discriminatory or offensive remarks or gestures made during the course of meetings. Opinions expressed or statements made by individual participants are the opinions or statements of those individuals, and do not imply any form of endorsement by Council.
Closed sessions of Council meetings are not video recorded or webcast.
Recordings and webcasts are protected by copyright and owned by Council, and published to Council's website. No part may be copied, recorded, reproduced or transmitted without the prior written consent of the General Manager. Any recording or webcast is not, and shall not, be taken to be an official record of Council or discussion depicted therein. Only the official minutes may be relied upon as an official record of the meeting.
Authorised media representatives are permitted to record meetings provided written notice has been lodged. A person may be expelled from a meeting for recording without notice. Recordings may only be used for the purpose of accuracy of reporting and are not for broadcast, or to be shared publicly. No recordings of any private third-party conversations or comments of anyone within the Chamber are permitted.
Please ensure that mobile phones and other electronic devised are turned off or are in silent mode for the duration of the meeting.
Under Council’s Code of Meeting Practice, individuals acting in a disorderly manner can be asked by the Chairperson to leave the meeting.
The Mayor will invite a Councillor to deliver an Acknowledgement of Country:
Parkes Shire Council acknowledges the Wiradjuri People who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders past, present and emerging of the Wiradjuri Nation and extend that respect to other Aboriginal peoples from other nations who are present.
Alternatively, the Councillor may deliver the following Acknowledgement of Country in Wiradjuri language, which has been provided by Mr Geoff Anderson, a Wiradjuri Elder resident of the Parkes Shire:
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Wiradjuri language |
English translation |
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Badhu yinganha yindyamarra-gu Wiradjuri mayiny bu Wiradjuri manhang |
I give respect to Wiradjuri people and Wiradjuri soil. |
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Badhu gulbarra ngali Yama Wiradjuri ngurambang bu ngali garrariwibarra gu marambir Niiringal |
I understand we are on Wiradjuri country and can work together to a better tomorrow. |
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Mandaang guwu |
Thank you. |
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Ordinary Council Meeting Agenda 16 May 2023 |
4 Apologies and Applications for a Leave of Absence
In accordance with clauses 5.3, 5.4 and 5.5 of Council's Code of Meeting Practice, apologies must be received and accepted from absent Councillors and a leave of absence from the Council Meeting may be granted.
5 Applications to Attend by Audio-Visual Link
In accordance with clauses 5.18 and 5.19 of Council's Code of Meeting Practice, Councillors may attend and participate in meetings by audio-visual link with the approval of the Council.
Requests by Councillors for approval to attend a meeting by audio-visual link must be made in writing to the General Manager prior to the meeting in question and provide reasons why the Councillor will be presented from attending the meeting in person.
Councillors attending a meeting by audio-visual link are reminded that they must ensure that no other person is within sight or hearing of the meeting at any time that the meeting is closed to the public under section 10A of the Local Government Act 1993.
Note: Consistent with clause 5.43 of Council's Code of Meeting Practice, attendance by Council staff at meetings of the Council by audio-visual link shall be with the approval of the General Manager.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Annexures: A. Ordinary Ordinary Council Meeting Meeting Minutes - 18 April 2023
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Recommendation That Ordinary Council Meeting: 1. Receive and confirm the Minutes of the Ordinary Ordinary Council Meeting Meeting held on Tuesday 18 April 2023 appended at Annexure A.
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Ordinary Council Meeting Minutes 18 April 2023 |
Minutes of the Ordinary Council Meeting
Held on Tuesday, 18 April 2023 at the
Trundle Services & Citizens Club, 99 Forbes Street, Trundle NSW 2875
Present:
Cr Ken Keith OAM Councillor (Chairperson)
Cr Neil Westcott Councillor (Deputy Chairperson)
Cr Marg Applebee Councillor
Cr Jacob Cass Councillor
Cr William Jayet Councillor
Cr Ken McGrath Councillor
Cr Louise O'Leary Councillor
Cr George Pratt Councillor
Cr Daniel Weber Councillor
Cr Glenn Wilson Councillor
Council Officers in Attendance:
Mr Ben Howard Director Operations (Acting General Manager)
Mr Brendan Hayes Director Planning and Community Services
Mr Jaco Barnard Chief Financial Officer
Mr Anthony McGrath Executive Manager Corporate Services (Acting Director Customer, Corporate Services & Economy)
Mrs Mikaela Cass Acting Executive Manager Corporate Services
Mrs Shona Henry (Minutes)
NOTES
The meeting commenced at 2.00pm and concluded at 3.20pm
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Ordinary Council Meeting Minutes 18 April 2023 |
1 Opening of Meeting
The Mayor declared the Ordinary Council Meeting of Tuesday 18 April 2023 open and welcomed Councillors, Council Officers and members of the public attending and listening to the meeting.
The Mayor advised attendees that the meeting was being recorded and streamed live on the internet, to enhance the accessibility of Council meetings to the broader Parkes Shire community, and that the recording will be archived and made available on Council’s website.
The Mayor asked that attendees ensure that mobile phones and other electronic devices were turned off or in silent mode for the duration of the meeting.
The Mayor further advised that all care would be taken to maintain privacy, however, as a visitor in the public gallery, members of the public should be aware that their presence may be recorded.
The Mayor read the following Acknowledgement of Country in Wiradjuri language, which has been provided by Mr Geoff Anderson, a Wiradjuri Elder and resident of the Parkes Shire:
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Wiradjuri language |
English Translation |
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Badhu yinganha yindyamarra-gu Wiradjuri mayiny bu Wiradjuri manhang |
I give respect to Wiradjuri people and Wiradjuri soil. |
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Badhu gulbarra ngali Yama Wiradjuri ngurambang bu ngali garrariwibarra gu marambir Niiringal |
I understand we are on Wiradjuri country and can work together to a better tomorrow. |
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Mandaang guwu |
Thank you. |
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The Acting General Manager read the Prayer: |
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O God, Grant that by the knowledge of Thy will, All we may resolve shall work together for good, We Pray through Jesus Christ, Our Lord,
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AMEN |
4 Apologies and Applications for a Leave of Absence
Mr Kent Boyd General Manager
Mr Andrew Francis Director Infrastructure and Strategic Futures
Mr Cian Middleton Director Customer, Corporate Services and Economy
5 Applications to Attend by Audio-Visual Link
Nil
Prior to the open session of Council confidential items were tabled and discussed. The Mayor read the resolution of the Confidential matters in the open session of Council.
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Resolved OCM 061/23 Moved: Cr William Jayet Seconded: Cr Jacob Cass That Ordinary Council Meeting: 1. Moves into Closed Session to deal with the matters below, which are classified as confidential under section 10A(2) of the Local Government Act 1993 for the reasons specified: 17.1 Cookamidgera Fire Shed - Construction Cost Variation This matter is considered to be confidential under Section 10A(2) - c of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 2. Exclude the media and public from the meeting on the basis that the business to be considered is classified as confidential, pursuant to 10A(1), 10(2) and 10A(3) of the Local Government Act 1993. 3. Withhold reports and correspondence relevant to the subject business be withheld from the media and public as provided by section 11(2) of the Local Government Act 1993. 4. Make public resolutions made by the Council in Closed Session after the conclusion of the Closed Session, and record such resolutions in the minutes of the Council meeting.
Carried |
At 1.30pm, the Meeting went into Closed Session.
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Resolved OCM 062/23 Moved: Cr William Jayet Seconded: Cr Jacob Cass That Ordinary Council Meeting: 1. Resume in Open Session and note the Mayor’s report on Confidential Resolutions. Carried |
At 1.45pm the Council in Closed Session ended.
17 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
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Resolved OCM 063/23 Moved: Cr Jacob Cass Seconded: Cr William Jayet That Council: 1. Endorse the variation in contract pricing for the construction of the Rural Fire Service Shed at Cookamidgera, which has extended the price of the tender, as detailed in the report. Carried |
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6.1 Minutes of the Ordinary Council Meeting held on 21 March 2023 |
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Resolved OCM 064/23 Moved: Cr George Pratt Seconded: Cr William Jayet That Ordinary Council Meeting receive and confirm the Minutes of the Ordinary Council Meeting held on Tuesday 21 March 2023 appended at Annexure A. Carried |
The Mayor reminded Councillors and Council Officers of their obligation under Council's Code of Conduct to disclose and manage any conflicts of interest they may have in matters being considered at the meeting, and invited Councillors and Council Officers to disclose any such interests.
Cr Louise O'Leary disclosed a less than significant non-pecuniary interest in relation to item 12.3 Request for Assistance under Community Infrastructure Project Policy from Parkes Hockey Inc. and chose to remain in the meeting, participate in debate and discussion on the matter, and vote on the matter. The reason provided was:
“Financial playing member of Parkes Hockey".
The Mayor advised that no late items of business had been submitted to the meeting.
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9.1 Meetings, Functions and Events attended by Mayor and Councillors |
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Resolved OCM 065/23 Moved: Cr Marg Applebee Seconded: Cr Jacob Cass That Council: 1. Note the report on the meetings, functions and events attended by the Mayor and Councillors during the period 21 March 2023 through to 17 April 2023. 2. Master document updated with the amendments advised during the meeting. Carried |
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Resolved OCM 066/23 Moved: Cr George Pratt Seconded: Cr William Jayet That Council: 1. Note the known upcoming meetings, functions and events for the Mayor and Councillors. Carried |
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9.3 Report on Central NSW Joint Organisation Board Meeting held on 23 February 2023 |
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Resolved OCM 067/23 Moved: Cr Neil Westcott Seconded: Cr Marg Applebee That Council: 1.Note the report from the Mayor on the Central NSW Joint Organisation Board meeting 23 February held online and note the changes to the NSW Charter with the following additions and changes highlighted in yellow in the attached Annexure A1. Carried |
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Resolved OCM 068/23 Moved: Cr George Pratt Seconded: Cr Glenn Wilson That Council: 1. Receive and note the information. 2. Advise of Council's continued support of the Mobile Blackspot program and 3. Advise of Council's participation in the blackspot identification and nomination process. Carried |
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10.1 Minutes of the Extraordinary Local Traffic Committee Meeting held on 28 March 2023 |
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Resolved OCM 069/23 Moved: Cr Louise O'Leary Seconded: Cr Jacob Cass That Council: 1. Receive and confirm the Minutes of the Extraordinary Local Traffic Committee Meeting held on Tuesday 28 March 2023 appended at Annexure A. Carried |
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10.2 Minutes of the Parkes Sports Council Meeting held on 11 April 2023 |
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Resolved OCM 070/23 Moved: Cr Ken McGrath Seconded: Cr George Pratt That Council: 1. Receive and confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday 11 April 2023 appended at Annexure A. Carried |
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10.3 Minutes of the Sport and Recreation Advisory Committee Meeting held on 4 April 2023 |
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Resolved OCM 071/23 Moved: Cr George Pratt Seconded: Cr Neil Westcott That Council: 1. Receive and confirm the Minutes of the Sport and Recreation Advisory Committee Meeting held on Tuesday 4 April 2023 appended at Annexure A. Carried |
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10.4 Minutes of the Wiradjuri Elders Advisory Committee Meeting held on 4 April 2023 |
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Resolved OCM 072/23 Moved: Cr Louise O'Leary Seconded: Cr Marg Applebee That Council: 1. Receive and confirm the Minutes of the Wiradjuri Elders Advisory Committee Meeting held on Tuesday 4 April 2023 appended at Annexure A. Carried |
13 Reports of the General Manager
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Resolved OCM 073/23 Moved: Cr Marg Applebee Seconded: Cr Jacob Cass That Council: Receive and note the Statement of Investments and Borrowings as at 31 March 2023. Carried |
14 Reports of the Director Customer, Corporate Services and Economy
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Recommendation That Council: 1. Adopt the draft Agency Information Guide appended at Annexure A, pursuant to section 21 of the Government Information (Public Access) Act 2009.
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Resolved OCM 074/23 Moved: Cr Glenn Wilson Seconded: Cr Marg Applebee That this item be deferred until next Ordinary Council meeting scheduled for 16 May 2023. Carried |
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Resolved OCM 075/23 Moved: Cr Marg Applebee Seconded: Cr Daniel Weber That Council: 1. The appointment of Cr Jayet as Council's delegate to Arts OutWest be formally confirmed, and 2. That Arts OutWest be advised of the change. Carried |
Cr O'Leary declared non pecuniary interest in the following report and chose to remain in the meeting for discussion.
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12.3 Request for Assistance under Community Infrastructure Project Policy from Parkes Hockey Inc. |
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Resolved OCM 076/23 Moved: Cr Glenn Wilson Seconded: Cr Ken McGrath That Council: 1. Facilitate the purchase of a SportsChamp SC2 BL Turf Cleaner on behalf of the Parkes Hockey Inc. under the Community Infrastructure Projects policy. Carried |
15 Reports of the Director Infrastructure and Strategic Futures
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13.1 Major Projects and Current Works Report - Infrastructure and Strategic Futures |
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Resolved OCM 077/23 Moved: Cr Ken McGrath Seconded: Cr Glenn Wilson That Council: 1. Receive and note the Infrastructure and Strategic Futures Major Projects and Current Works Report for April 2023, appended at Annexure A. Carried |
16 Reports of the Director Operations
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Resolved OCM 078/23 Moved: Cr George Pratt Seconded: Cr Marg Applebee That Council: 1. Receive and note the Operations Major Projects and Current Works Report for April 2023, appended at Annexure A. Carried |
17 Reports of the Director Planning and Community Services
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Resolved OCM 079/23 Moved: Cr Marg Applebee Seconded: Cr Jacob Cass That Council: 1. Receive and note the March 2023 Building Statistics Report. Carried |
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Resolved OCM 080/23 Moved: Cr Marg Applebee Seconded: Cr William Jayet That Council: 1. Endorse the Draft Parkes Western Entry Masterplan for public exhibition. Carried |
At this stage the Mayor thanked the Trundle Community for having the Council meeting in Trundle and acknowledged those members of the Trundle community present at today's meeting.
The Mayor opened the floor for a Questions and Answer Session with members of the Trundle community. The items were logged in Council's Customer Request Management system for follow up and official response.
Michelle Maher
Volunteer Medical Officer in Trundle. Request for Council to investigate
flooding at front of Ambulance Station. Possible cement apron at the front of
their new $40,000 shed. Last flood event damaged walls and skirting
boards. When flooded vehicles (ambulances) unable to get out. (DR2023/0032).
Rob Hellier
Safety concerns on intersection of Middle Trundle Road and Bogan Way. Request
for reduced speed signs, possible tree removal. Request for Council to investigate.(RD2023/0167)
Sue Ellen Taylor
Intersection of Condobolin/Trundle Road - Road deterioration due to road
trains. (RD2023/0169)
Request for kerb and guttering in front of Services Club (RD2023/0172)
Request for update on request for Trundle Golf Club & Services Club Crown Land Management. Waiting on response from Council. (ECM1640393)
Simon Walder
Comments on Swimming pool at Trundle - will there be a review or audit on the
2022-2023 season? Comments on concreate apron around pool, uniforms of Pool
staff and request for possible meeting with Pool management Belgravia with
Trundle community. (PL2023/0011)
Doug Porter
Comments on railway crossing at trundle - no Speed sign. Middle Trundle
Road/Condoblin Road intersection - request for slashing of grass for clearer
line of vision. (BNE2023/0045)
The meeting concluded at 3.20pm. 
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Ken Keith OAM Mayor |
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Ordinary Council Meeting Agenda 16 May 2023 |
In accordance with Part 16 of Council's Code of Meeting Practice, all Councillors must disclose and manage any conflicts of interest they may have in matters being considered at the meeting.
Council's Code of Conduct deals with pecuniary and non-pecuniary conflicts of interest and political donations, and provides guidance on how these issues should be managed.
Councillors, and where applicable, other Council Officials, must be familiar with Council's Code of Conduct and their obligations to disclose and manage any conflicts of interest that they may have in matters being considered at this Council Meeting.
Note: Councillors and staff who declare an Interest at the Council Meeting are also required to complete a Declaration of Interest form.
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Obligations |
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Pecuniary Interests |
A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: (a) At any time during which the matter is being considered or discussed, or (b) At any time during which the Council is voting on any question in relation to the matter. |
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Non-Pecuniary Conflicts of Interest |
A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. |
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Significant Non-Pecuniary Conflicts of Interest |
A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter. |
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Less than Significant Non-Pecuniary Interests |
A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances. |
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Ken Keith OAM
Annexures: Nil
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That Council: 1. Note the known upcoming meetings, functions and events for the Mayor and Councillors. |
Report
Table1. below, lists the upcoming meetings, functions and events requiring the attendance of the Mayor or Councillors in relation to community or civic matters during the period 16 May 2023 through to 27 June 2023.
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Table 1: Known upcoming Meetings, Functions and Events for Mayor and Councillors
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Date |
Function |
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Tuesday 16 May 2023 |
CNSWJO - Update on Transport and Infrastructure Priorities Mayor KJ Keith OAM and General Manager Kent Boyd
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Tuesday 16 May 2023 |
Ordinary Council Meeting Council Chambers Parkes Shire Administration centre All Councillors and Executive Staff
Includes Citizenship Ceremony
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Wednesday 17 May 2023 |
Bushfire Management Committee meeting at Forbes Fire Control Centre Councillor DR Weber and Director Operations Ben Howard
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Thursday 18 May 223
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Sports Grants Presentation Mayor KJ Keith OAM and Councillor LA O'Leary |
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Monday 22 May 2023
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Parkes Arts Advisory Council Meeting Member Councillors
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Date |
Function |
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Monday 22 May 2023 |
Peak Hill Community Consultative Committee meeting Held on the fourth Monday of every month at the Peak Hill AIF Hall at 4pm. Deputy Mayor NC Westcott
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Tuesday 22 May 023 |
Red Cross Conference Peak Hill Deputy Mayor NC Westcott
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Wednesday - Thursday 24 - 25 May 2023 |
Central NSW Joint Organisation Board meeting Federal Parliament - Canberra Mayor KJ Keith and Brendan Hayes (Acting) General Manager
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Thursday 25 May 2023 |
Trundle & District Progress Association Meeting Held on the fourth Thursday of each month at the Trundle Memorial Hall commencing at 6.30pm. Councillor GS Wilson (Alternate Cr ME Applebee)
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Friday 26 May 2023 |
Country Mayors Association Meeting - Parliament House - Sydney Mayor KJ Keith
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Monday - Wednesday 29 - 31 May 2023
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Local Government NSW Destination and Visitor Economy Conference- Northern Beaches Councillor WP Jayet [Res: OCM047/23]
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Friday 02 June 2023 |
Audit, Risk and Improvement Committee meeting
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Saturday 03 June 2023 |
Official Opening of new Spicer Amenities and Clubhouse facility Mayor KJ Keith OAM (official) All Councillors
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Monday 05 June 2023
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IPWEA NSW Local Roads Congress - Sydney Deputy Mayor NC Westcott [Res: OCM047/23]
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Tuesday 06 June 2023 |
Councillor Workshop All Councillors and Executive Staff
Community Liveability and Access Advisory Committee
Meeting
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Monday 12 June 2023 |
Bogan Gate Memorial Hall Inc. Committee meeting Held on second Monday of each month at the Bogan gate Community Memorial Hall commencing at 7.00pm Councillor GW Pratt (Alternate is Cr ME Applebee)
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Date |
Function |
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Wednesday 14 June 2023 |
Tullamore and District Consultative Committee meeting held on the second Wednesday of
every month at the Tullamore Bowling Club on the even month and the Tullamore
Hotel on the odd month at 7.00pm
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Sunday - Wednesday 18 - 21 June 2023
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Australian Local Government Association (ALGA) National General Assembly - Canberra Mayor KJ Keith [Res: OCM047/23]
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Thursday 22 June 2022 |
The Hon Dame Annette King and the New Zealand High Commission - Maori New year - Canberra Mayor KJ Keith OAM
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Thursday 22 June 2022 |
Trundle & District Progress Association Meeting Held on the fourth Thursday of each month at the Trundle Memorial Hall commencing at 6.30pm. Councillor GS Wilson (Alternate Cr ME Applebee)
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Monday - Wednesday 26 - 28 June 2023
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Local Government NSW Water Conference Parkes Mayor KJ Keith, Deputy Mayor NC Westcott, Councillors Applebee, Cass and Pratt
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Monday 26 June 2023 |
Peak Hill Community Consultative Committee meeting Held on the fourth Monday of every month at the Peak Hill AIF Hall at 4pm. Councillor LA O'Leary (Alternate Deputy Mayor NC Westcott)
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Tuesday 27 June 2023 |
Ordinary Council Meeting Council Chambers Parkes Shire Administration Centre All Councillors and Executive Staff
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Cr Ken Keith OAM
Mayor
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Ken Keith OAM
Annexures: Nil
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That Council: 1. Note the report on the Meetings, functions and events attended by the Mayor and Councillors during the period 18 April 2023 through to 15 May 2023. |
Report
Table 1: lists the Meetings, functions and events attended by the Mayor and Councillors during the period 18 April 2023 through to 15 May 2023.
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Table 1: Meetings, Functions and Events attended by Mayor and Councillors |
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Date |
Function |
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Tuesday 18 April 2023 |
Ordinary Council Meeting at Trundle Services & Citizens Club 99 Forbes Street Trundle All Councillors and Executive Staff
Meet and Greet - Phil Donato All Councillors
Meet with CEO Royal Far West Mayor KJ Keith
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Wednesday 19 April 2023 |
CNSWJO Priority #3 Health Portfolio Mayors - Teams Mayor KJ Keith
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Thursday 20 April 2023
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Life Education - Board of Directors Meeting Mayor KJ Keith |
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Friday 21 April 2023
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Official opening of Parkes Painting Group Annual Art Exhibition Mayor KJ Keith, Deputy Mayor NC Westcott, Councillors WP Jayet, ME Applebee
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Monday 24 April 2023 |
Peak Hill Community Consultative Committee Meeting Councillor LA O'Leary
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Date |
Function |
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Tuesday 25 April 2023
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ANZAC DAY Services throughout the Shire Parkes Dawn Service on Memorial Hill
Parkes Commemoration service in Cooke
Park
Alectown Dawn Service
Bogan Gate Service
Peak Hill Service
Trundle Service
Tullamore Service
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Thursday 27 April 2023 |
Trundle & District Progress Association Meeting Councillor GS Wilson
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Sunday 30 April 2023
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Final Sunday Service for Pastor Andrew Taggart at Assemblies of God Parkes Mayor Ken Keith OAM
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Monday 01 May 2023 |
Bogan Gate Memorial Hall Inc. Committee Meeting Councillor GW Pratt
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Tuesday 02 May 2023 |
Councillor Workshop All Councillors and Executive Staff
Includes presentation by Transport NSW and Regional Growth Development Corporation
Gender Equality Strategy Meeting Councillors LA O'Leary and ME Applebee Community Financial Assistance Program -
General Requests and Leasing & Licensing - Evaluation Panel Meeting
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Date |
Function |
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Wednesday 03 May 2023
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Lachlan Valley Overarching Working Group Meeting Mayor KJ Keith |
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Thursday 04 May 2023 |
Sports Grants Selection Committee Mayor Ken Keith and Councillor LA O'Leary
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Friday 05 May 2023 |
Anglican Debutant Ball at Parkes Leagues Club Deputy Mayor Neil Westcott and Mrs Alison Westcott
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Monday 08 May 2023
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Central NSW Integrated Transport Group Meeting (Teams) Mayor KJ Keith |
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Tuesday 09 May 2023
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Newell Highway Taskforce Meeting in Narranderra Mayor Cr KJ Keith
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Tuesday 09 May 2023
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Gender Equality Strategy Meeting Councillors LA O'Leary and ME Applebee |
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Tuesday 09 May 2023
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Lachlan Health Council Meeting Mayor KJ Keith and Councillor ME Applebee |
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Tuesday 09 May 2023
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Parkes Sports Council Meeting (Teams) Mayor KJ Keith and Councillor LA O'Leary |
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Wednesday 10 May 2023 |
Central West Police District Awards Ceremony (Orange) Mayor KJ Keith
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Wednesday 10 May 2023 |
Tullamore and District Consultative Committee Meeting Councillor GS Wilson |
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Cr Ken Keith OAM
Mayor
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Operate in a financially sustainable and responsible manner.
Author: Cr Ken Keith OAM
Annexures: Nil
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That Council: 1. Council
writes to the Treasurer, the Minister for Emergency Services, the Minister
for Local Government and local State Member(s): (a) Expressing
Council’s strong opposition to the NSW Government’s last minute
decision to impose an enormous Emergency Services Levy (ESL) cost increase on
councils for 2023/24 by scrapping the ESL subsidy for councils and at a time
after Council has publicly advertised its Operational Plan and annual budget
to the community; (b) Noting
that as a consequence of the unannounced 73% increase in the State Emergency
Service budget and an 18% increase in the Fire and Rescue NSW budget,
Council’s 3.7% rate increase to provide essential community services
and infrastructure has been significantly eroded. (c) Advising
that the Government’s decision may/will lead to a reduction in
important local services and/or the cancellation of necessary infrastructure
projects; (d) Calling on the NSW Government to take immediate action to: (i) restore the ESL subsidy in 2023/24 (ii) urgently introduce legislation to decouple the ESL from the rate peg to enable councils to recover the full cost (iii) develop a fairer, more transparent and financially sustainable method of funding critically important emergency services in consultation with local government. 2. Council
writes to the Chair of the Independent Pricing and Regulatory Tribunal
(IPART) advising that Council’s forced emergency services contribution
is manifestly disproportionate to the 2023/24 rate cap, which has resulted in
additional financial stress. 3. Council writes to the President of LGNSW seeking the Association’s ongoing advocacy to bring about a relief in the burden of Councils’ emergency services contribution.
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Report
I am calling on Councillors to support representations to the NSW Government in response to the highly damaging increase in the Emergency Services Levy (ESL) imposed on all councils without warning for the 2023/24 financial year.
The ESL is a cost imposed on councils and insurance policy holders to fund the emergency services budget in NSW. The majority is paid as part of insurance premiums, with a further 11.7 per cent funded by councils and 14.6% by the NSW Government. The ESL represents cost shifting at its worse, as it is imposed on councils without any mechanism for councils to recover costs.
The levy increase for the State’s 128 councils in 2023/24 amounts to almost $77 million, with the total cost imposed on the local government sector increasing from $143 million in the current financial year to $219 million next year. This represents a 53.1% increase, completely dwarfing the IPART baseline rate peg of 3.7% for 2023/24, and Council’s rate increase of 3.7%.
Reporting suggests that the increase in costs this year reflects a 73% increase in the State Emergency Service budget and an 18.5% funding increase to Fire and Rescue NSW. The impact of these large increases on councils’ finances will be particularly severe in 2023/24 as a result of the NSW Government deciding to scrap the subsidy for council ESL payments.
For many councils, the unexpected cost hit will absorb almost all of their IPART-approved rate rise for this year and in some cases absorb more than 100%. This is placing local government budgets under enormous pressure as they struggle from the combined impact of the pandemic, extreme weather events, high inflation and wage increases.
IPART-approved rate rises are intended to compensate for the impacts of inflation and increases in council costs. Instead, the rate increase will have to be largely diverted to the significantly higher ESL payments this year. NSW councils will have no option other than to make cuts to infrastructure and services expenditure.
For Council, without the subsidy the ESL will increased by $211,442 for 2023/24, bringing the total Council contribution to $659,863. This amounts to ~38% of the expected increase in rate income for 2023/24.
The timing of this development is particularly challenging for councils as it comes so late in the local government budgeting cycle, well after IPART’s rate determination for the coming financial year.
All councils strongly support a well-funded emergency services sector and the critical contribution of emergency services workers and volunteers (many of whom are councillors and council staff). However, it is essential that these services be supported through an equitable, transparent and sustainable funding model.
Local Government NSW has raised the serious concerns of the local government sector with the NSW Government and is seeking the support of councils across NSW in amplifying this advocacy.
Cr Ken Keith OAM
Mayor
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Ken Keith OAM
Annexures: Nil
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That Council: 1. Receive and note the information on the Newell Highway Taskforce meeting held on 09 May 2023.
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Report
The Taskforce was established in 2009 as a fundamental step in a united campaign for the upgrade of the State's longest highway and the nation's most important motoring corridor.
In its 14 year lifespan the Taskforce has evolved as an effective and respected lobby group with the capacity to co-ordinate the interests of industry groups in generating increased recognition of the Newell Highway's strategic importance to the transport and tourism sectors.
The Taskforce met at Narrandera on Tuesday 09 May 2023.
Alistair Lunn, Regional Director West •-Community and Place • West Region •Regional and Outer Metropolitan • Transport for NSW was in attendance and provided an update on the following projects currently being undertaken along the Newell Highway.
· Flood Mitigation West Wyalong to Forbes
· Inland Rail Separation program
· Parkes Bypass
· Newell Highway Program Alliance Overtaking Lanes
· New Dubbo Bridge
· Heavy Duty Pavement Upgrades, Narrabri to Moree (Stage 1), and
· Oxley Highway Intersection upgrade
The next meeting of the Taskforce is scheduled to be held on 08 August 2023 with a Strategic Planning session also held on the same day. The Annual General Meeting is scheduled for November.
Cr Ken Keith OAM
Mayor
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Community
Goal: Our community is creative, proud and has a strong sense of belonging.
Strategy: Provide innovative library services that support social interaction and encourage lifelong learning.
Author: Cr Ken Keith OAM
Annexures: Nil
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That Council: 1. Note the information.
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Report
Parkes Painting Group held their annual exhibition in the Coventry Room from Friday 21 April to Saturday 6 May 2023. The exhibition was officially opened by Mayor Ken Keith OAM with Councillors Bill Jayet, Marg Applebee and Deputy Mayor Neil Westcott in attendance. The exhibition was well attended by over 90 members of the community with almost 80 works on exhibition.
This exhibition marked the 20th Anniversary of the Parkes Painting Group with the then Deputy Mayor Ken Keith, opening the inaugural exhibition in 2003. This 2023 exhibition included works from painters who exhibited at the inaugural exhibition including Helen Huntley, Heather Moss, Robyn Morrissey and Sue Woods.
Mayor Ken Keith congratulated all of the painters and thanked all the people who worked hard to facilitate the exhibition including Margaret Marshall who donated an artwork to be raffled, Steve Lindsay providing the piano music, Deb Jones and Elsie Mahon who assisted with the installation of the exhibition, Kerry Davies the president of the group, and those who provided the delicious food.
After the official opening the painters and art enthusiasts enjoyed an evening of great food, music and song.
Cr Ken Keith OAM
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Economy
Goal: Our Shire is an attractive destination to live, work, visit and invest.
Strategy: Promote opportunities for industry expansion, industry diversification and new investment via the Parkes Special Activation Precinct, Parkes Airport Business Park and Parkes Industrial Estate.
Author: Cr Ken Keith OAM
Annexures: A. Photos
- Jeff Page Automotives ⇩ 
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That Council: 1. Acknowledge the retirement of Jeff Page and the closure of Jeff Page Automotives on 17 May 2023 after 42 years business in Parkes.
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Report
Jeff Page from Jeff Page Automotives in Matthews Street Parkes will be retiring on 17 May 2023 after 42 years.
Starting his apprenticeship on 15 April 1963 with RR Nock where Max Ewin was the accountant and Marg Petersen the Secretary, Jeff moved on to NG Stanfields on the cnr Clarinda and Bushman Steet (now Littlewoods Smash Repairs).
Jeff used to work on Jack Huttons' - Parkes Shire Council - old valiant ,and Jack encouraged Jeff to purchase a block of land in the Parkes Industrial Estate.
The third subdivision of the Estate which was on the southern side of Matthews Street, was the release of 12 Lots. With a couple of dollars deposit and his father-in-law as the guarantor, Jeff purchased 27 Matthews Street in 1980 for $750.00. Jeff Page Automotives opened for business in 1981
After 42 years servicing vehicles and machinery Jeff is looking forward to retirement, time to enjoy spending time with his family and working on his own vehicles.
I'd like to pass the best wishes of Councillors and Staff to Jeff for a long, happy and healthy retirement. Jeff and is wife Janine Hando will be attending the Council meeting today for a small presentation and afternoon tea.
Cr Ken Keith OAM
Mayor
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Ordinary Council Meeting Agenda 16 May 2023 |
10.1 Minutes of the Community Financial Assistance Program Evaluation Panel Meeting Meeting held on 2 May 2023
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Shona Henry, Executive and Councillor Support Officer
Authoriser: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Annexures: A. Minutes
- CFAP - General Requests 02.05.2023 ⇩ 
B. Minutes
- CFAP - Leasing & Licensing - 02.05.2023 ⇩
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That Council: 1. Receive and confirm the recommendations contained in the Minutes of the Community Financial Assistance Program Evaluation Panel Meeting Meeting held on Tuesday 2 May 2023 General Requests appended at Annexure A. 2. Receive and confirm the recommendations contained in the Minutes of the Community Financial Assistance Program Evaluation Panel Meeting Meeting held on Tuesday 2 May 2023 - Leasing and Licensing appended at Annexure B. 3. Provide public notice of its intention to provide financial assistance to the organisations mentioned in the report. 4. Subject to no formal submissions being received, approve the financial assistance from the Parkes Shire Council Section 356 Appeals and Donations budget.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Sue McGrath, Business Support Coordinator
Authoriser: Ben Howard, Director Operations
Annexures: A. Local Traffic Committee Meeting Minutes - 10 May 2023
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That Council: 1. Receive and confirm the Minutes of the Local Traffic Committee Meeting held on Wednesday 10 May 2023 appended at Annexure A.
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Local Traffic Committee Meeting Minutes 10 May 2023 |
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Local Traffic Committee Meeting
Wednesday 10 May 2023
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Minutes of the Local Traffic Committee Meeting of Parkes Shire Council held in the Parkes Council Chamber, 2 Cecile Street, Parkes, on Wednesday 10 May 2023 at 9.00am. |
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Minutes of the Local Traffic Committee Meeting
Held on Wednesday, 10 May 2023 at the
Parkes Council Chamber, 2 Cecile Street, Parkes
Present:
Cr Ken McGrath Councillor
Mr Chris McQuie Western Road Liners
Sgt Adam Cornish Lachlan Area Command Highway Patrol
Matt Lord Parkes Highway Patrol
Mr Jason Nicholson Transport for NSW
Council Officers in Attendance:
Mr Ben Howard Director Operations
Mrs Sue McGrath Business Support Coordinator (Minutes)
Mr Jaymes Rath Executive Manager Technical Services
Mrs Melanie Suitor Road Safety & Injury Prevention Officer
NOTES
The meeting commenced at 9:00am and concluded at 9:45am.
1 Opening of Meeting
The Chairperson declared the Local Traffic Committee Meeting of Wednesday, 10 May 2023 open and welcomed Council Officials in attendance.
The Chairperson read the following Acknowledgement of Country:
Parkes Shire Council
acknowledges the Traditional Custodians of the Wiradjuri Country
and recognises and respects their cultural heritage, beliefs and continuing
connection with
the lands and rivers of the Parkes Shire.
Council pays its respects to
Elders past, present and emerging and extends this respect to
all First Nations peoples in the Parkes Shire.
Nil
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4.1 Minutes of the Local Traffic Committee Meeting held on 8 February 2023 |
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Resolved LTC 001/23 Unanimous Decision That the Committee receive and
confirm the Minutes of the meeting held on Wednesday Carried |
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4.2 Extra Ordinary Local Traffic Committee Meeting - 28 March 2023 |
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Resolved LTC 002/23 Unanimous Decision That the Committee receive and confirm the Minutes of the meeting held on 28 March 2023. Carried |
The Chairperson reminded Council Officials of their obligation under Council's Code of Conduct to disclose and manage any conflicts of interest they may have in matters being considered at the meeting, and invited Council Officials present to disclose any such interests.
Nil.
The Chairperson advised that no late items of business had been submitted to the meeting.
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Resolved LTC 003/23 Unanimous Decision That: 1. Install “NO STOPPING” directional arrow sign with additional text “PERMIT HOLDER EXCEPTED” at the locations indicated in the attached drawing. 2. Management of permits – Parkes Shire Council to allocate permits as per the Permit Parking Guidelines and issue to Parkes High School. 3. 2 x Parking Permits for Trial HSC exam be issued to Parkes High as per the Permit Parking Guidelines for the period of 28th August to 9th September 2023. 4. 2 x Parking Permits for HSC exam be issued to Parkes High as per the Permit Parking Guidelines for the period of 11th October to the 3rd November 2023. 5. Parkes High School is to consult and communicate changes to school students, staff and parents/carers. Carried |
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7.2 'Truck Parking Prohibited' - Trundle Skate park, Pool and Berryman Park |
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Resolved LTC 004/23 Unanimous Decision That: 1. Install 'CHILDREN CROSSING' signage w6-3 size 900x900 and w9-221n 2. Install 'Truck Parking Prohibited' signage g7-215n Carried |
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Resolved LTC 005/23 Unanimous Decision That: 1. Approval is subject to the applicants complying with the following conditions: (a) Provide Council with evidence of Current Public Liability Insurance. Insurance is to note to interests of Parkes Shire Council, NSW Police, State Emergency Services and Transport for NSW (TfNSW) (to be provided prior to the event taking place). (b) Provide Council a Traffic Management Plan for approval. (To be submitted prior to the event taking place). (c) Notify Emergency services of and proposed road closure or detours. (d) Allow for emergency vehicle access. (e) Control noise as required under the Protection of the Environment Operations (Noise Control) Regulation 2008. (f) The organiser of the event to be responsible for and reimburse Council for cost of damage repairs, cleaning etc of the street if required. (g) Comply with Council Officer’s reasonable directives. (h) The organiser is to maintain the area in clean and tidy condition. (i) Council reserves the right to cancel the approval at any time. (j) That the organisers receive approval from the Police for holding a Public Assembly and relevant road closures. (k) This recommendation does not commit Council to providing further assistance or provision of equipment for the event. (l) Confirmation of event times and traffic control times. (m) The organisers secure police escort to be used in conjunction with submitted traffic control plan. (n) Police representative has requested for all future events that a separate event application be submitted to Police for approval. (o) This recommendation does not commit Council to providing further assistance or provision of equipment for the event. Carried |
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Resolved LTC 006/23 Unanimous Decision That: The proposed signage be approved for driver testing during office hours. 1. Install “TfNSW Testing Only” line marking. 2. Install No Parking signs with the text 'VEHICLES WITH APPLICANTS FOR DRIVING TESTS EXCEPTED' between the hours of 9am to 4pm Mon-Fri. Carried |
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Resolved LTC 007/23 Unanimous Decision That approval is subject to the applicants complying with the following conditions: (a) Provide Council with evidence of Current Public Liability Insurance. Insurance is to note to interests of Parkes Shire Council, NSW Police, State Emergency Services and Transport for NSW (TfNSW) (to be provided prior to the event taking place). (b) Provide Council a Traffic Management Plan for approval. (To be submitted prior to the event taking place). (c) Notify Emergency services of and proposed road closure or detours. (d) Allow for emergency vehicle access. (e) Control noise as required under the Protection of the Environment Operations (Noise Control) Regulation 2008. (f) The organiser of the event to be responsible for and reimburse Council for cost of damage repairs, cleaning etc of the street if required. (g) Comply with Council Officer’s reasonable directives. (h) The organiser is to maintain the area in clean and tidy condition. (i) Council reserves the right to cancel the approval at any time. (j) That the organisers receive approval from the Police for holding a Public Assembly and relevant road closures. (k) This recommendation does not commit Council to providing further assistance or provision of equipment for the event. (l) Confirmation of event times and traffic control times. (m) The organisers secure police escort to be used in conjunction with submitted traffic control plan. (n) Police representative has requested for all future events that a separate event application be submitted to Police for approval. (o) This recommendation does not commit Council to providing further assistance or provision of equipment for the event. Carried |
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Resolved LTC 008/23 Noted by Committee That: 1. The report detail is for the information of the Committee. Carried |
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Resolved LTC 009/23 Noted by Committee That: 1. The report detail is for the information of the Committee. Carried |
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Resolved LTC 010/23 Noted by Committee That: 1. The report be adopted for information of the Committee. Carried |
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8.4 Speeding in Parkes Early Childhood Centre (PECC) Carpark |
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Resolved LTC 011/23 Noted by Committee That: 1. The report detail is for the information of the Committee. Carried |
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Resolved LTC 012/23 Rear to kerb parking out the front of the services club was raised with an update from TfNSW: · Sight distance issue for traffic at the give way holding line on Caledonia Street with the eastbound coming around the corner from Welcome Street onto Short Street. · Vehicles reversing in from the through lane to the 45 degree parking holding up the flow of traffic on the highway. · Sight distance issue for Services Club patrons walking to cross the road when leaving the club with the through traffic eastbound on Short Street. · On inspection it was noted that poles from the balcony of the Services Club are just behind the kerb and gutter, this would make this area hard to be 45 degree angle parking again for vehicles will hit the post, this could also be the reason why this area was made Parallel parking, Reverse 45 degree angle parking with kerb and gutter 150mm or less require 600mm overhang of vehicles. Noted by Committee That: 1. The report detail is for the information of the Committee. Carried |
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Resolved LTC 013/23 Noted by Committee Road Safety Injury Prevention Officer presented at the meeting an update to the committee current projects being undertaken. Child restraints (I'm Counting on you program) · I attended the two Wiggles concerts in Parkes a few weeks ago and had a child restraint display in the foyer. Lots of engagement with parents about child car seats. · Last week I held two online child car seat safety sessions. These were the first workshops of their kind held in NSW. There weren't huge numbers, but attendees gave wonderful feedback about how much they learnt and that they would recommend the workshop to a friend. · This week I am holding child restraint checking events in Condobolin, Parkes and Forbes. National Road Safety Week · Next week is National Road Safety Week. Along with the usual activities, we'll be hosting Railway Level Crossing Safety Sessions for staff at all three Councils. Mock Crash · Auditions for this year's Mock Crash are being held this week. · We are returning to live demonstrations, which are scheduled for Monday 7 August.
Central West NSW Heavy Vehicle Breakfast Forum · The annual breakfast forum is being held at Forbes Inn on Thursday 8 June from 6.30am. · Registrations open this week. · The program includes sessions on heavy vehicle access, driver fatigue, enforcement procedures, emerging technologies and more. Carried |
9 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
Nil Confidential Reports
The meeting concluded at 9:45am.
This is the final page of the minutes of the Local Traffic Committee Meeting held on Wednesday, 10 May 2023 to be confirmed on 16 May 2023 .
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Cr Ken McGrath CHAIRPERSON |
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Minutes
of the Sports Grants Selection Committee Meeting held on 4 May 2023 ⇩
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That Council: 1. Receive and confirm the Minutes of the Parkes Sports Council Meeting held on Thursday 4 May 2023 (Sports Grants Selection Sub-Committee) appended at Annexure A.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Committee
Minutes - Parkes Sports Council Meeting 9 May 2023 ⇩ 
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That Council: 1. Receive and confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday 9 May 2023 appended at Annexure A. 2. Consider including the sporting field masterplans update in the green space master planning project.
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Ordinary Council Meeting Agenda 16 May 2023 |
11 Reports of the General Manager
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Operate in a financially sustainable and responsible manner.
Author: Luke Nash, Financial Accountant
Authoriser: Jaco Barnard, Chief Financial Officer
Annexures: A. PSC
- Financial Report - Month Ending - 30 April 2023 ⇩ 
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That Council: 1. Receive and note the financial report to 30 April 2023. |
Background
The NSW Local Government Act section 8B establishes principles of sound financial management as follows:
a) Council spending should be responsible and sustainable, aligning general revenue and expenses
b) Councils should invest in responsible and sustainable infrastructure for the benefit of the local community
c) Councils
should have effective financial and asset management, including sound policies
and processes for the following:
(i) performance
management and reporting,
(ii) asset
maintenance and enhancement,
(iii) funding
decisions,
(iv) risk
management practices.
d) Councils should have regard to achieving intergenerational equity, including ensuring the following:
(i) policy decisions are made after considering their financial effects on future generations,
(ii) the current generation funds the cost of its services (which also means the current generation should not bear costs for benefit of future generations
This report monitors the progress of the 2022-23 operational budget, which programs the plan to achieve the actions, and strategic objectives set within Council’s delivery plan.
ISSUES AND COMMENTARY
Council has achieved a favourable consolidated net operating result of $1.111m on 30 April 2023. General fund reflected a surplus result of $3.340m, water fund reflected a deficit of ($2.692m) while the sewer fund reflected a positive operating result of $0.464m.
Detailed commentary within the financial report, refer Annexure 1, provides detailed insights into the financial performance of the organisation for the month ending 30 April 2023. Council's water fund continues to reflect a significant deficit result and is attributed to a significant reduction in water sales to both residential and commercial customers. General and sewer funds remain on-track to post positive operating results on 30 June 2023.
Legislative and Policy Context
Local Government Act (section 8B)
Financial Implications
The monthly finance report has been presented from a comparison between actuals vs. budget for each fund across council to 30 April 2023.
Risk Implications
Council's budgets are monitored in accordance with the adopted operational plan and long-term financial plan. It is essential for council to monitor programs against budget to avoid depending on savings from other programs and to utilise reserves that had been set aside for other specific purposes.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
Council continues to place a strong emphasis on cost reductions to ensure that favourable budget results can be maintained, internal management reporting and strengthened purchasing controls are assisting to deliver improved financial performance.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Operate in a financially sustainable and responsible manner.
Author: Luke Nash, Financial Accountant
Authoriser: Jaco Barnard, Chief Financial Officer
Annexures: A. Investment
Register - 30 April 2023 ⇩ 
B. Loan
Register - 30 April 2023 ⇩
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That Council: Receive and note the Statement of Investments and Borrowings as at 30 April 2023. |
Background
In accordance with clause 212 of the Local Government (General) Regulation 2021 (“the Regulations”), the Responsible Accounting Officer must provide Parkes Shire Council ("Council") with a monthly written report setting out details of Council’s investments under section 625 of the Local Government Act 1993 (“the Act”). The report must also include certification that these investments have been made in accordance with the Act, the Regulations and Council’s Investment Policy.
ISSUES AND COMMENTARY
The balance of Council’s investments as of 30 April 2023 stands at $45,255,289 and the principal outstanding on council's borrowings remains at $17,508,889. Council's investments decreased by $2.73 million during April with significant cash outflow associated with an increase in capital works and on-going flood recovery works across the transport network.
The current economic outlook indicates it is likely that the return on council’s investments will continue to trend positively for the remainder of the 2022/23 financial year. Council has been receiving weighted average interest income 0.68 per cent above benchmark rates over the past year. Council's strong performance continues to be driven by several longer-dated deposits that were originally invested beyond 12 months. As at 30 April 2023, Council's investment portfolio was yielding 4.07 per cent per annum, with a weighted average duration of 109 days. The Reserve Bank of Australia's ("RBA") cash rate is considered benchmark for evaluating Council’s return on investment. Council's investments cover externally restricted cash reserves and internal restricted cash reserves.
The following charts depict a summary of the investments held by Council based on the individual institutional exposure and credit rating of the institutions with which they are held.
Legislative and Policy Context
Council's investments are held in accordance with Council's Investment Policy which accords with the requirements of the:
· Local Government Act 1993 ("the Act") - Section 625
· Local Government Act 1993 - Order (of Minister) dated 16 November 2020
· The Trustee Amendment (Discretionary Investments) Act 1997 - Sections 14A(2), 14C(1) and (2); and
· Local Government (General) Regulation 2021 ("the Regulation") - Clauses 212 and 215.
Financial Implications
All returns on investments are included in Council's Operating Budget. Any amendment to budgeted interest income is affected through the Quarterly Budget Review process. Both the average level of funds invested, and the rate of return determine returns.
In accordance with the Australian equivalent of International Accounting Standards, securities that are classified as held for trading are required to be valued at market value at each balance date. Investments in the form of cash or cash equivalents and held to maturity investments are valued at cost. Floating Rate Notes acquired on the secondary market are valued at cost. Where the purchase consideration is different to face value, the resulting premium or discount are amortised on a straight-line basis over the life of the Note.
Risk Implications
Council's investments are managed in accordance with Council's Investment Policy.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
The Chief Financial Officer has certified that the investments listed in the Investment Summary have been made in accordance with section 625 of the Act, clause 212 of the Regulation and Council's Investment Policy. Council's investments continue to focus on capital protection, as well as compliance with the Investment Policy, whilst actively seeking the best return allowable within these parameters. It is recommended that Council receive and note the Statement of Investments and Borrowings as at 30 April 2023.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Operate in a financially sustainable and responsible manner.
Author: Luke Nash, Financial Accountant
Authoriser: Jaco Barnard, Chief Financial Officer
Annexures: A. Quarterly
Budget Review - 31 March 2023 ⇩
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That Council: 1. Receive and note the budget review report to 31 March 2023. 2. Adopt the budget variations proposed in the quarterly budget review to 31 March 2023. |
Background
In accordance with Clause 203 of the Local Government (General) Regulation 2005 not later than two months after the end of each quarter (except the June Quarter), the Responsible Accounting Officer must submit to Council a statement that shows by reference to the estimate of income and expenditure set out in the management plan that Council has adopted for the current year, a revised estimate of the income and expenditure for that year. The budget statement must include a note by the Responsible Accounting Officer as to whether or not he believes that the financial position of Council is satisfactory, having regard to the original estimate of income and expenditure.
ISSUES AND COMMENTARY
Council's original net operating budgeted result for the year ending 30 June 2023 is $3.481m. Council has identified several variations in the September, December and current review and is now reflecting a revised net operating result for 30 June 2023 of $0.479m.
The original net operating budgeted result within council's general fund is a surplus of $1.114m at 30 June 2023 and is now a revised budget surplus of $2.354m. An increase in investment revenue from stronger investment rate yields has resulted in a positive adjustment of $0.3m compared to budget. User charges & fees has been increased by $1.25m to reflect additional income associated with the Road Maintenance Council Contract (RMCC) works program.
The revised budget for operating grants and contributions has been increased by $6.0m to recognise the additional flood damage funding from the NSW government. Consequently, materials, and external services expenditure have increased by $6.0m to reflect the costs associated with delivering the recovery works across the shire. Materials and external services have also increased by a further $0.79m to reflect increased costs relating to the operations of shire swimming facilities, shire tourism events and waste management operations.
The revised budget within the water fund has changed significantly and is now projecting a revised deficit of ($2.973) at 30 June 2023. User charges & fees has been negatively adjusted by ($1.89m) to reflect the significant reduction in water usage by both residential and commercial customers. Significant rainfall combined with lower summer temperatures resulted in a major reduction in water demand levels. The sewer fund is now reflecting a revised budget surplus of $1.097m at 30 June 2023. Material costs have been increased by $0.04m and is largely attributed to cost escalations from higher inflation levels.
The below table outlines the proposed budget variations for the Quarterly Budget Review for quarter ending 31 March 2023.
|
Fund |
Reporting Category |
Budget Variation Amount |
Reason for Proposed Variation |
|
General |
Operating - Grants & Contributions |
$6,000,000 |
Increase in government funding provided by NSW Government for emergency works carried out across the shire roads network. |
|
General |
User Charges & Fees |
$1,250,000 |
Increase in user fees & charges to recognise works undertaken for TfNSW through the RMCC program |
|
General |
Interest Income |
$300,000 |
The interest rate environment has increased significantly in the past 9 months. |
|
General |
Materials |
($3,000,000) |
Increase in materials to reflect the cost of undertaking flood recovery works. |
|
General |
External Services |
($3,000,000) |
Increase in external services to reflect the cost of undertaking flood recovery works. |
|
General |
External Services |
($400,000) |
Increase in costs associated with the management and operations of shire swimming facilities compared to the original budget. |
|
General |
External Services |
($60,000) |
Costs allocated to WHS & Wellbeing Incentives. Costs off-set through a rebate received on council's workers compensation premium. |
|
General |
External Services |
($200,000) |
Increase in expenditure incurred from managing significant shire tourism events (including Parkes Elvis Festival). |
|
General |
External Services |
($130,000) |
Increase in costs associated with waste management contracts due to cost escalation resulting from record high inflation levels. |
|
Water |
User Charges & Fees |
(1,885,000) |
Reduction in water usage across both our residential & commercial users compared to budget forecast. |
|
Sewer |
Materials |
($40,000) |
Increase in material costs within the sewer fund to undertake maintenance works and impacted by cost escalations. |
Legislative and Policy Context
Local Government (General) Regulation 2005 Clause 203.
The quarterly budget review monitors the progress of the 2022/23 operational budget, which programs the plan to achieve the actions, and strategic objectives set within Council’s progressive delivery plan.
Financial Implications
The quarterly budget review for has been presented from a comparison between actuals vs. budget and budget forecast for each fund across council to 31 March 2023.
Risk Implications
Council's budgets are monitored in accordance with the adopted operational plan and long-term financial plan. It is essential for council to monitor programs against budget to avoid depending on savings from other programs and to utilise reserves that had been set aside for other specific purposes.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005:
It is my opinion that the Quarterly Budget Review Statement for Parkes Shire Council for the quarter ended 31 March 2023 indicates that Council’s projected financial position at 30 June 2023 will be satisfactory at year end for general and sewer funds. A significant deficit result is projected within the water fund and is attributed to a substantial reduction in water usage due to climatic events. Council has been developing a new pricing structure within the water fund to reduce the financial impact during periods of prolonged rainfall.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Community
Goal: Our community is safe, active and healthy.
Strategy: Advocate for improved medical, health and allied services, programs, and initiatives in Parkes Shire.
Author: Kent Boyd PSM, General Manager
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Parkes
Health Precinct - March 2023 (under separate cover) 
|
That Council: 1. Approve the Draft Parkes Health Precinct Masterplan in principle. 2. Place the Draft Parkes Health Precinct Masterplan on public Exhibition for 28 Days. 3. That comments received by Council be considered in collaboration with Western NSW Local Health District and referred to a future meeting of Council to finalise the plan.
|
Background
Council may recall a report presented to 19 April 2022 Council meeting proposing a joint-venture with Western NSW Local Health District, to undertake a "Parkes Health Precinct Masterplan" (the Masterplan). (Resolution 22-107).
Western NSW Local Health District subsequently engaged the consulting firm Destravis to run the master-planning process. A Masterplan Design Charrette was subsequently held on 31 January 2023.
The new Parkes Hospital was opened in November 2015 and provides an excellent health facility for the region. There is however a great opportunity for the new hospital to play a catalyst role in regional health with the assistance of this master-planning process.
It is proposed to put the masterplan on public exhibition and seek community comment. The masterplan is separately attached.
ISSUES AND COMMENTARY
The Masterplan is guided by the following co-designed Vision statement.
"Parkes will support the needs of its residents through enabling growth in health services that will be accessible for the Parkes community. Improvements will focus on putting in place the planning and infrastructure required for businesses to establish in Parkes in a co-located manner, and in supporting health professionals and their families to establish lasting connections in Parkes, and to gain initial and ongoing education that supports their career".
The following masterplan principles were tailored for the Parkes Health Precinct drive the focus and priorities for activity and investment in the Precinct.
Principle 1 –Co-locate services to maximise accessibility and convenience for the community and workforce
– ensure services such as primary and allied health care, and the Parkes Hospital have opportunities for co-location, to maximise workforce and community accessibility and convenience
– preference accommodation and education (e.g. TAFE, university and student spaces) for key workers and students is co-located with the Parkes Hospital and any expansion of health services.
Principle 2 –Integrate and enhance access to health workers and services with the Parkes community
– ensure workers and their families are supported to establish themselves in Parkes.
– enhance access to specialists through direct (face to face) or indirect (e.g. assisted tele-health) means.
Principle 3 –Enhance collaboration to improve health and education services
– enhance collaboration across TAFE and university education with health services, and key supporting industries (e.g. childcare) that face workers shortages
– ensure Aboriginal representation in all service, workforce and education programs
– ensure staff accessibility and efficiency is maintained or improved for services delivered.
Principle 4 –Provide infrastructure and planning frameworks that support growth in services
– develop the road and pathway infrastructure required to support the development of the precinct
– support the wellbeing of workers, residents and visitors through providing
The master planning process developed two options for the Parkes Health Precinct. An overview of both options is provided in the masterplan.
Option A focuses on establishing the core of the precinct to the south-west of the Parkes Hospital, on the hospital site. This leaves the area to the North free as open space. In the various council workshops Option A was preferred as it provides a contiguous connection to the hospital, avoids the possible conflict with the Southern Ring Road (Morrissey Way), provides off-street connectivity for accommodation, training facilities, therapy rooms etc and is more consistent with the Middleton Masterplan.
Option B differs by using the land to the North as the precinct core. In this option the Southern Ring Road (Morrissey Way), would bisect the hospital and the precinct core.
To strengthen the masterplan, a range of suggested actions are proposed at clause 6.
Legislative and Policy Context
Improved health services has been a long help strategy of the Council and a constant request of the community.
Financial Implications
There are only minor costs associated with the recommendations of this report. If the plan is ultimately adopted, the recommended actions would need to be costed and referred to Council for consideration.
Risk Implications
There may be some minor environmental risks associated with clearing vegetation, however the area identified is the spare areas where vegetation is predominantly hand-planted.
Council will need to work co-operatively with the Peak Hill Local Aboriginal Land Council and Parkes Elders committee in relation to Native Title and land claim issues.
The benefits associated with the successful development of masterplan precinct would be considerable for the people of the region.
Community Consultation
Adoption of the recommendations in this report will facilitate community consultation.
Conclusion
Health services across the county are typically under enormous pressure. There has been a number of inquiries and considerable government rhetoric around potential improvements. Doctor and staff shortages are well known.
Progressing the attached Parkes Health Precinct Masterplan in cooperation with the Western NSW Local Health District is a proactive step in addressing some of the barriers to facilitating better health services across the region.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Economy
Goal: Our Shire is an attractive destination to live, work, visit and invest.
Strategy: Promote opportunities for industry expansion, industry diversification and new investment via the Parkes Special Activation Precinct, Parkes Airport Business Park and Parkes Industrial Estate.
Author: Kent Boyd PSM, General Manager
Authoriser: Kent Boyd PSM, General Manager
Annexures: Nil
|
That Council: 1. Write to the National Intermodal Corporation inviting representatives to visit Parkes, the Parkes National Logistics Hub and the Parkes Special Activation Precinct
|
Background
Parkes Council has been a staunch advocate of the Melbourne to Brisbane Inland Railway (Inland Railway) for many decades.
Announcements in the recent independent review of the Inland Railway, which were supported in the 2023-24 federal budget, are discussed below.
ISSUES AND COMMENTARY
It is an unassailable fact that Parkes is located at the intersection of the Sydney-Perth Transcontinental Railway and the Inland Railway, which has seen the Parkes National Logistics HUB develop and more recently the surrounding 4800-hectare Special Activation Precinct.
The report by Dr Kerry Schott AO, "The Delivery of Inland Rail; An independent Review", January 2023 (the Review) was recently released. The review made various recommendations, two (2) are of immediate consequence to Parkes. Those recommendations are excerpt below,
Recommendation 10 - The Commonwealth and NSW Governments should investigate opportunities for intermodal facilities at Parkes, possibly to be developed by the National Intermodal Corporation.
Recommendation 16 - ARTC should continue to examine options for staging the completion of Inland Rail and in particular the option of completing the Melbourne/Beveridge to Parkes sections by 2027…
The Australian Government has supported the above recommendations in the 2023-24 federal budget. In the "Budget Strategy and Outlook Paper No. 1" inland rail is discussed as excerpt below (bold text added),
"Inland Rail – delivery
The Australian Government has released the findings of the Independent Review of Inland Rail (the Review) and agreed to the 19 recommendations in full or in principle. The Review was delivered in January 2023, and assessed the project’s scope, schedule and cost. While final project costs will not be known until the completion of procurements for all sections of Inland Rail following finalisation of design, planning and environmental approvals, the Review identified that the estimated cost to complete Inland Rail will be significantly higher than the available funding.
The Australian Government will engage independent specialists to review the cost, scope, engineering, delivery models and schedule of the project. In the interim, ARTC is prioritising the delivery of Beveridge to Parkes sections.
Further, the Federal Budget 23-24 "Budget Measures Paper No. 2", has supported the Review recommendation 10, as follows,
$3.0 million in 2023–24 to undertake a feasibility study for an intermodal terminal in Parkes, New South Wales to support the Inland Rail program, with funding to be redirected from existing National Intermodal Corporation equity.
Legislative and Policy Context
Parkes Council has been a staunch advocate of the Melbourne to Brisbane Inland Railway (Inland Railway) for many decades.
Financial Implications
No financial implications as consequence of this report.
Risk Implications
No significant risk at present.
Community Consultation
Council only has a general role to communicate as outlined in this report.
Conclusion
The long-held view of Council, that Parkes will play a very significant role in the national logistics network, continues to gain momentum.
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Ordinary Council Meeting Agenda 16 May 2023 |
12 Reports of the Director Customer, Corporate Services and Economy
12.1 Section 356 Request for Finanical Assistance - Trundle CWA, T.G. Morgan and Trundle Progress Association.
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Shona Henry, Executive and Councillor Support Officer
Authoriser: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Annexures: A. Correspondence
from Trundle and District Progress Association seeking approval to use Trundle
Town Improvement Funds ⇩
|
That Council: 1. Receive and note the correspondence from the Trundle & District Progress Association, appended at Annexure A 2. Provide public notice of its intention to provide $3,410 in financial assistance to the Trundle CWA as a contribution to the installation of handrails and $2,687.30 to T.G. Morgan for the restoration of Swaggies Rest. 3. Pursuant to section 356 of the Local Government Act 1993, approve the provision of $3,410 to the Trundle CWA and $2,687.30 to T.G. Morgan in financial assistance from the Trundle Town Improvement Fund, subject to no submissions being received. 4. Authorise a further allocation of funds from the Trundle Town Improvement Fund for the following projects as requested by the Trundle & District Progress Association · $5,000.00 towards Project Sprouts · $1,300 towards Origin Energy account for Berryman Oval
|
Background
Parkes Shire Council ("Council") is able to approve financial assistance (cash or in-kind) in accordance with section 356 of the Local Government Act 1993 ("the Act"). Where the proposed financial assistance has not been included in Council's adopted Operational Plan for the year; the proposed financial assistance must be publicly exhibited prior to being provided. Council must consider any public submissions received, prior to providing the assistance requested.
Council is guided by the advice provided by the various Community Consultative Committees ("CCC") in determining the most appropriate projects to be included in their Town Improvement Fund allocations, however, the final decision concerning the expenditure of the funds remains with Council where it has not been included in the Operational Plan.
ISSUES AND COMMENTARY
At their monthly meeting held on 27 April 2023 the Trundle & District Progress Association ("TDPA") resolved to request the following allocations be made from the Trundle Town Improvement Fund:
1. $5,000.00 towards Project Sprouts
2. $1,300 towards Origin Energy account for Berryman Oval
3. $3,410.00 towards handrail installation at CWA Rooms
4. $2,687.30 towards restoration works carried out at Swaggies Rest
Council had previously considered the allocation of $5,000 towards Project Sprouts from each of the CCCs at its meeting held on 21 February 2023 and has subsequently written to the TDPA to seek their endorsement for this decision.
The Trundle Sports Council had been receiving the full electricity account for Berryman Oval, which included lighting, building power and irrigation. They are seeking, through the TDPA for this account to be transferred over to Council. This is an operational matter, and the expenditure would fall under Council's existing operational plan and budget.
The Trundle CWA had written to the TDPA seeking assistance for the installation of handrails to the pre-existing ramps at their Hall in Trundle. Secretary, Carmel Berry writes:
Over the years Trundle CWA, largely through applying for and receiving grants, has upgraded and improved the Hall, resulting in the user friendly and comfortable space it is today. We believe that the addition of the above mentioned handrails will make the building even more accessible and safer for its many patrons.
The allocation of funds to the CWA would fall under section of 356 of the Act, as outlined below under Legislative and Policy Context.
Swaggie's Rest at Trundle is a local historical point of interest. It is a tin and timber building erected during the depression era on a small crown land block along the Yarrabandai Road at Trundle. The Crown Land managers restored the shanty using the services of a local builder. The work included the replacement of timber and the erection of a sign. The allocation of funds for this project would also fall under section 356 of the Act.
Legislative and Policy Context
As noted above, Council is required under section 356 of the Act to provide 28 days' public notice of any financial assistance proposed to be provided to others that hasn’t been identified as a program within Council’s Operational Plan. Should no submissions be received during the 28-day public exhibition period, Council is able to provide the financial assistance requested.
Financial Implications
Council has allocated funds in its Operational Budget for expenditure on projects within the Parkes Shire local communities as recommended by their CCC or determined by Council.
As of May 2023, the current uncommitted balance for the Trundle Town Improvement Fund is $74,152. As such, there are sufficient funds available from the Trundle Town Improvement Fund to support this request.
The funds requested total $12,397.30.
Risk Implications
There are minimal risk implications associated with this report for Council to consider. As noted above, there are sufficient funds available in the Trundle Town Improvement Fund to support the request. In addition, the recommendation in the report ensures that Council is complying with its obligations under section 356 of the Act.
Community Consultation
The Trundle & District Progress Association have identified these projects as being of great benefit to a wide range of age groups and organisations within the Trundle and district community.
Conclusion
It is recommended that Council authorise the allocation of funds from the Trundle Town Improvement Fund for the projects as outlined in this Report.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Provide clear long-term direction for the community through the development of the Integrated Planning and Reporting framework.
Author: Mikaela Cass, Acting Executive Manager Corporate Services
Authoriser: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Annexures: A. Operational
Plan 2022/23 Q3 Progress Report (under separate cover) 
|
That Council: 1. Endorse the 2022-2023 Operational Plan Progress Report (Quarter 3), appended at Annexure A, pursuant to section 4.9 of the Integrated Planning and Reporting Guidelines. |
Background
The Integrated Planning and Reporting ("IP&R") provisions of the Local Government Act 1993 ("the Act") require Parkes Shire Council ("Council") to develop and adopt an inter-related suite of strategic documents, including a 10-year Community Strategic Plan, four-year Delivery Program, and annual Operational Plan.
Under the IP&R Guidelines issued by the Office of Local Government and prescribed under section 23A of the Act; Council's General Manager must ensure that progress reports are provided to the Council's governing body, with respect to the principal activities detailed in the Delivery Program, at least every six months.
ISSUES AND COMMENTARY
In line with Council's commitment to open, accountable and representative local government, Council has chosen to report on the implementation of its Delivery Program every three months.
The Operational Plan Progress Report (Quarter 3) is appended at Annexure A and summarises Council's progress on the implementation of its Delivery Program 2022-2025. The Operational Plan Progress Report (Quarter 3) comprises the following sections:
· Part 1 - Introduction: Outlines the IP&R framework, including the role and purpose of the Operational Plan, and how Council plans and reports on the progress of its Delivery Program.
· Part 2 - 2022/23 Operational Plan: Outlines the Operational and Capital Funding Summary and key achievements in the implementation of the Delivery Program.
· Part 3 - Council and Corporate: Reports on Council's progress in implementing the outputs outlined in the Council and Corporate function of the Delivery Program.
· Part 4 - Commercial Enterprise: Reports on Council's progress in implementing the outputs outlined in the Commercial Enterprise function of the Delivery Program.
· Part 5 - Economy and Engagement: Reports on Council's progress in implementing the outputs outlined in the Economy and Engagement function of the Delivery Program.
· Part 6 - Emergency Services: Reports on Council's progress in implementing the outputs outlined in the Emergency Services function of the Delivery Program.
· Part 7 - Library, Culture and Social Justice: Reports on Council's progress in implementing the outputs outlined in the Library, Culture and Social Justice function of the Delivery Program.
· Part 8 - Open Space and Recreation: Reports on Council's progress in implementing the outputs outlined in the Open Space and Recreation function of the Delivery Program.
· Part 9 - Planning, Certification and Compliance: Reports on Council's progress in implementing the outputs outlined in the Planning, Certification and Compliance function of the Delivery Program.
· Part 10 - Sewerage: Reports on Council's progress in implementing the outputs outlined in the Sewerage function of the Delivery Program.
· Part 11 - Transport and Drainage: Reports on Council's progress in implementing the outputs outlined in the Transport and Drainage function of the Delivery Program.
· Part 12 - Waste Management: Reports on Council's progress in implementing the outputs outlined in the Waste Management function of the Delivery Program.
· Part 13 - Water Supply: Reports on Council's progress in implementing the outputs outlined in the Water Supply function of the Delivery Program.
Legislative and Policy Context
As detailed above, Council is required under the Act and IP&R Guidelines to develop and adopt a Delivery Program. The General Manager is required to provide progress reports at least once every six months to Council's governing body on the organisation's progress in achieving the principal activities contained in the Delivery Program.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
Endorsement of the Operational Plan Progress Report (Quarter 3), as recommended, ensures Council complies with its legislative requirements under section 404 of the Act.
Community Consultation
There are no community consultation requirements for Council associated with this report, however under Council's IP&R framework, community engagement is built into the process to ensure that the community is providing feedback advice and direction to Council's activities.
Conclusion
This report recommends that the Operational Plan Progress Report for the three-month period from 1 January to 31 March 2023 (Quarter 3) be endorsed.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Shona Henry, Executive and Councillor Support Officer
Authoriser: Anthony McGrath, Acting Director Customer, Corporate Services and Economy
Annexures: A. Corporate
Sponsorship Policy (Draft) ⇩ 
|
That Council: 1. Adopt the draft Corporate Sponsorship Policy, appended at Annexure A, for inclusion in Council's Policy Register. |
Background
Parkes Shire Council ("Council") provides a range of services, programs and events to the community, some of which may be suitable for sponsorship in order to enhance the quality or reduce the cost of these activities. Council has historically sought sponsorship for the Parkes Elvis Festival, and it is anticipated that sponsorship will be sought to assist in planning and delivering the Trundle ABBA Festival. To date, Council has not developed and adopted a uniform, consistent and transparent framework to seek, negotiate, secure and manage external sponsorship.
The draft Corporate Sponsorship Policy ("the draft Policy"), appended at Annexure A, has been developed to provide a proposed framework for Council to seek, negotiate, secure and manage external sponsorships for its programs, services and events. At its Ordinary Meeting held 21 March 2023, Council resolved to endorse the public exhibition of the draft Policy for a period of 28 days and receive a further report following the public exhibition period [res. 048/23].
ISSUES AND COMMENTARY
The draft Policy has been designed to apply to incoming sponsorships received by Council, and does not extend to outgoing grants and sponsorships provided by Council, which are managed in accordance with section 356 of the Local Government Act 1993 and covered by Council's Grants and Financial Assistance Policy.
Specifically, the draft Policy includes provisions relating to:
(a) Seeking sponsorship for Council services, programs and events,
(b) Restrictions on accepting sponsorship for Council services, programs and events,
(c) Assessing sponsorship proposals,
(d) Approval arrangements and delegations for sponsorship proposals, and
(e) Documenting and reporting sponsorship arrangements.
Legislative and Policy Context
As detailed above, the draft Policy provides a proposed framework to guide Council Officials in seeking, negotiating, securing and managing sponsorship of Council services, programs and events.
In preparing the draft Policy, Council Officers have considered guidance from the NSW Independent Commission Against Corruption ("ICAC"), as well as similar policies developed by other NSW local councils.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
Many public sector agencies, including local councils, engage in strategic sponsorship arrangements for financial or in-kind support, or to build relationships in the community. Effective sponsorship arrangements can bring many benefits, but they also create corruption risks and can generate perceptions of unfair advantage for certain sponsors.
Accordingly, ICAC recommends that all public sector agencies that engage in sponsorship arrangements develop appropriate frameworks to mitigate such risks and promote transparency in how sponsorships are advertised, approved and managed. As noted above, Council Officers have considered the Guidelines on Sponsorship in the Public Sector (issued by ICAC in 2006), which outline various principles for public sector agencies to observe when engaging in sponsorship arrangements.
Community Consultation
As noted above, the draft Policy was endorsed for public exhibition at the Ordinary Meeting held 21 March 2023 [res. 048/23]. Consistent with this resolution, the draft Policy was publicly exhibited from 21 March to 18 April 2023, during which time members of the public were able to review and provide comment on the draft Policy. No submissions concerning the draft Policy were received.
Conclusion
The draft Policy has been developed to provide a framework for Council to seek, negotiate, secure and manage external sponsorships for its programs, services and events. Following conclusion of the public exhibition period, it is recommended that the draft Policy be formally adopted for inclusion in Council's Policy Register.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Anthony McGrath, Executive Manager Corporate Services
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Agency
Information Guide (under separate cover)
|
That Council: 1. Adopt the draft Agency Information Guide appended at Annexure A, pursuant to section 21 of the Government Information (Public Access) Act 2009. |
Background
The Government Information (Public Access) Act 2009 ("the GIPA Act") places various obligations on public sector agencies within NSW in respect of the publication and release of the information that they create and hold. The GIPA Act also provides rights for members of the public to apply for access to government information.
Section 20 of the GIPA provides that Council must have an Agency Information Guide that describes the ways in which it will provide information to the community, Council staff and the public concerning:
· The structure and functions of Council.
· The way in which the functions of Council affect members of the public.
· The avenues available to the public to participate in policy development and the exercise of Council’s functions.
· The type of information available from Council and how this information is made available.
ISSUES AND COMMENTARY
Council is required under section 21 of the GIPA Act to review and adopt its Agency Information Guide at intervals of not more than 12 months.
The draft Agency Information Guide contained at Annexure A has been prepared to ensure compliance with the GIPA Act and clearly outlines the information held by Council and the ways in which that information can be accessed.
Following adoption, the Agency Information Guide will be published to Council’s website.
Legislative and Policy Context
The object of the GIPA Act is to open government information to the public through the proactive public release of government information by agencies (including local councils), giving members of the public an enforceable right to access government information and only restricting government information when there is an overriding public interest against disclosure.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
Adoption of the draft Agency Information Guide will ensure that Council mitigate the risks of non-compliance with the GIPA Act.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
The draft Agency Information Guide, appended at Annexure A, clearly outlines the ways in which Council provides information to the community, staff and public concerning its structure and functions, as well as the ways in which the public can participate in policy development and the exercise of Council's functions. It is recommended that Council formally adopt the draft Agency Information Guide, noting that it will be published to Council's website following endorsement.
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Ordinary Council Meeting Agenda 16 May 2023 |
13 Reports of the Director Infrastructure and Strategic Futures
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Effectively collaborate, engage, and communicate with our community to inform decision making and promote services, projects and initiatives.
Author: Sue McGrath, Business Support Coordinator
Authoriser: Andrew Francis, Director Infrastructure and Strategic Futures
Annexures: A. Major
Projects and Current Works Report - Infrastructure and Strategic Futures. May
2023 ⇩ 
|
That Council: 1. Receive and note the Infrastructure and Strategic Futures Major Projects and Current Works Report for May 2023, appended at Annexure A. |
Background
ISSUES And Commentary
This report presents an update on the current major projects within the Parkes Shire being managed or undertaken by Council's Infrastructure and Strategic Futures Department. The report outlines work that has been carried out over the past month and is provided for the information of Councillors.
The Major Projects and Current Works Report is appended at Annexure A.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
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Ordinary Council Meeting Agenda 16 May 2023 |
14 Reports of the Director Operations
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Effectively collaborate, engage, and communicate with our community to inform decision making and promote services, projects and initiatives.
Author: Sue McGrath, Business Support Coordinator
Authoriser: Ben Howard, Director Operations
Annexures: A. Major
Projects - May 2023 ⇩
|
That Council: 1. Receive and note the Operations Major Projects and Current Works Report for May 2023, appended at Annexure A. |
Background
A monthly status report of Major Projects and Current Works within Parkes Shire Council's Operations Department is tabled to keep Council abreast of projects being undertaken across the Parkes Shire.
ISSUES And Commentary
This report presents an update on the current major projects within the Parkes Shire being managed or undertaken by Council's Operations Department. The report outlines work that has been carried out over the past month and is provided for the information of Councillors.
The Major Projects and Current Works Report is appended at Annexure A.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
Projects have been allocated funding either from grants or Council funds as provided in the 2022/23 Operational Budget.
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
The Major Projects and Current Works Report, appended at Annexure A, provides Council with a briefing on major projects and works underway within the organisation's Operations Department. It is recommended that Council formally resolve to receive and note the report.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Economy
Goal: Our Shire is an attractive destination to live, work, visit and invest.
Strategy: Promote Parkes Shire as a tourist destination and support the continued growth of our visitor economy.
Author: Sharon Ross, Manager Facilities
Authoriser: Ben Howard, Director Operations
Annexures: A. Request
from RAAus to use Parkes Regional Airport 12 to 14 April 2024 ⇩
|
That Council: 1. Grant approval for Recreation Aviation Australia (RAAus) for the use of the landside areas of Parkes Regional Airport for camping and fellowship activities from Friday 12 April to Sunday 14 April 2024 subject to: (a) Provision of evidence of not less than $20 Million Public Liability Insurance (b) Compliance with development Consent approvals from Parkes Shire Council's Planning & Environment Department (c) Arrangements being made with RPT Services to avoid conflict, and (d) Compliance with Council's security requirements for Parkes Regional Airport.
|
Background
In April 2022, Parkes Regional Airport hosted an RAAus fly-in with great success. The event was organised by RAAus with no expense to Council. The 2022 event attracted more than 70 aircraft and 200 aviators.
RAAus have written to Council requesting to host Fly'n for Fun 2024 at Parkes Regional Airport from 12 to 14 April 2024 in a similar format to the previous event, however this event will have more collaboration with HARS and the AMDA Foundation.
ISSUES AND COMMENTARY
The security of the airside is a priority and the previous event's experience in maintaining airside security was positive.
Legislative and Policy Context
Compliance with the Aviation Transport Security Act 2004 and Civil Aviation Safety Regulation Part 139 - Manual of Standards for Aerodromes is the over-riding legislation for the operation of the Parkes Regional Airport.
Financial Implications
The financial implications for the airport would be minor in nature as the cost of the event is borne by RAAus.
Risk Implications
The event organisers are planning to access the HARS site at the south-western end of Muzyczuk Drive for under-wing camping, thereby not having the camping "airside". This is reliant on HARS creating a taxiway from the airfield to the site within the timeframe. Alternative options for underwing camping may have to be considered should the taxiway to the HARS site not be completed in time.
Community Consultation
There is no community consultation requirements for Council associated with this report.
Conclusion
That Council endorse RAAus using Parkes Regional Airport for their Fly'n For Fun 2024 event from 12 to 14 April 2024 subject to.
(a) Provision of evidence of not less than $20 Million Public Liability Insurance
(b) Compliance with development Consent approvals from Parkes Shire Council's Planning & Environment Department
(c) Arrangements being made with RPT Services to avoid conflict, and
(d) Compliance with Council's security requirements for Parkes Regional Airport.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Develop and implement an asset management framework that ensures existing and future infrastructure is affordable, funded and maintained to ensure inter-generational equity.
Author: Sharon Ross, Manager Facilities
Authoriser: Ben Howard, Director Operations
Annexures: A. Crown
Reserves with status to be transferred from Devolved to Council Crown Land
Management ⇩ 
|
That Council: 1. Endorse an application to Crown Lands for the transfer of status of Crown Reserves 49521, 73880, 74671, 590033, 590031 and 62500 from Devolved to Council Crown Land Management. |
Background
Council staff have been developing Plans of Management for all Council owned and Council as Crown Land Manager Reserves. Following consultation with the Crown Lands Office, it has been recommended that that some Devolved Reserves need to be transferred from devolved management to Council Crown Land Manager (CLM) status.
Devolved Reserves are crown land that is managed by the Local Government Act 1993 rather than the Crown Lands Management Act 2016. That means the land can only be used for the reserve purpose, Public Recreation, and Council cannot obtain revenue from the land.
Reserves that are managed by the Crown Lands Management Act 2106 have more flexibility with Council's ability to offer leases, licences and other agreements to obtain revenue for the use of the land.
ISSUES AND COMMENTARY
The reserves identified to be transferred from devolved to CLM are:
· PAC Park - Reserve 49521,
· Girl Guides Hall - Reserve 73880,
· Part of PECC - Reserve 74671,to
· Woodward Oval (Cricket) - Reserve 590033,
· Woodward Oval (Tennis) - Reserve 590031 and
· Peak Hill Memorial Park - Reserve 62500.
Devolved Lands are excluded from the requirement for Plans of Management under the Crown Lands Management Act 2016. However, there is no ability to offer a tenure or dealing over the land without Ministerial involvement. Thereby negating Council's ability to offer tenures to community and sporting groups.
The CLM Reserves allow tenures of the land under Clause 70 of the CLM Regulation or under a Plan of Management and Local Government Act 1993 provisions.
Legislative and Policy Context
Transferring the status of the land from Devolved to CLM will allow greater flexibility and compliance with the Crown Land Management Act, 2016 and the Local Government Act, 1993.
Financial Implications
There are no financial implications associated with the transfer of the status of the land from devolved to CLM. If the status is transferred, Council may be able to generate revenue.
Risk Implications
There are no foreseen risks in transferring the status of the land from devolved to CLM. Council may be at risk of non-compliance with the CLM regulations if it attempts to recover usage fees if the reserves status remains as Devolved.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
That Council endorse the transfer of status of Crown Reserves 49521, 73880, 74671, 590033, 590031 and 62500 from Devolved to Council Crown Land Management.
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Ordinary Council Meeting Agenda 16 May 2023 |
15 Reports of the Director Planning and Community Services
IP&R Linkage: Pillar: Environment
Goal: Our built environment is functional, sustainable and meets the needs of our growing community.
Strategy: Manage our built environment in line with the Local Environmental Plan (LEP) and relevant legislation.
Author: Nerida Brown, Development Certificates Coordinator
Authoriser: Brendan Hayes, Director Planning and Community Services
Annexures: A. Development
Activity Report - April 2023 ⇩
|
That Council: 1. Receive and note the April 2023 Building Statistics Report. |
Background
The Building Statistics Report is furnished to Council on a monthly basis and provides a snapshot of development activity in the Shire during that period.
ISSUES AND COMMENTARY
During the month of April 2023 there were fifteen (15) Development Applications received totalling $11,535,284.00 and eleven (11) consents were issued. Two (2) Private Certifier Complying Development Certificate was received totalling $346,280.00. One (1) Private Certifier consent was issued.
The figures shown Table 1 below are for Development Applications received during April 2023 with respect to the specified building types and a comparison to the April 2022 figures.
|
Table 1: Development Applications |
||||
|
Development Category |
April 2023 |
April 2022 |
||
|
No. |
Estimated Value |
No. |
Estimated Value |
|
|
Commercial |
2 |
$2,500,000.00 |
1 |
$0.00 |
|
Community Facilities |
1 |
$5,000.00 |
- |
- |
|
Industrial |
1 |
$2,912,778.00 |
- |
- |
|
Infrastructure |
- |
- |
- |
- |
|
Tourist Development |
- |
- |
- |
- |
|
Single Dwelling-house |
1 |
$375,500.00 |
2 |
$478,590.00 |
|
Residential Alterations and Additions inc ancillary / outbuildings |
8 |
$361,259.00 |
3 |
$121,550.00 |
|
Residential Other |
- |
- |
- |
- |
|
Multi-Residential |
1 |
$5,342,747.00 |
- |
- |
|
Seniors Living |
- |
- |
- |
- |
|
Subdivision only |
1 |
$18,000.00 |
- |
- |
|
Secondary Dwelling |
- |
- |
- |
- |
|
Other inc. demolition, earthworks, advertising structure |
1 |
$20,000.00 |
- |
- |
|
Mixed Development |
- |
- |
- |
- |
|
Totals |
15 |
$11,535,284.00 |
6 |
$600,140.00 |
|
FYTD Totals |
111 |
$66,302,538.94 |
119 |
$24,913,124.70 |
Table 2, below, lists the Development Consents that were issued in the month of April 2023.
|
Table 2: Development Consents |
||
|
Application No. |
Address |
Description |
|
DA2023/0003 |
Eugowra Road, Parkes |
Proposed Removal of Infrastructure and Remediation of Former Depot. Removal of five (5) Semi Buried Fuel Reservoirs, Concrete Retaining Bund Wall and Underground Fuel Lines |
|
DA2023/0004 |
52 Victoria Street, Parkes |
Proposed Alterations and Refurbishments to Existing Show ground Grandstand and Luncheon. (Change of Use of Luncheon to Display Hall) |
|
DA2023/0005 |
26 Saleyards Road, Parkes |
Alterations and Additions to Commercial Premises, Signage and Change of Use - Brewhouse |
|
DA2023/0008 |
Iron Nest, 31 Magill Lane, Parkes |
Telecommunications Facility (Expansion of Existing Communications Fibre Facility - Including Additional Equipment Shelter, Permanent On-Site Generator and Other Reconfigurations) |
|
DA2023/0011 |
14 Warragrah Place, Parkes |
Outbuilding - Shed and Carport |
|
DA2023/0020 |
62 Gold Lead Place, Parkes |
Dwelling - House |
|
DA2023/0023 |
3 Hydrangea Avenue, Parkes |
Dwelling - House |
|
DA2023/0025 |
138 Clarinda Street, Parkes |
Change of Use - Part Use of Existing Rural Supplies Premises for Veterinary Hospital |
|
DA2023/0026 |
114 Euchie Street, Parkes |
Outbuilding - Shed |
|
DA2023/0029 |
187 Back Yamma Road, Parkes |
Demolition of Outbuilding - Shed & Erection of Outbuilding - Shed and Basketball Court |
|
DA2023/0033 |
213 Back Yamma Road, Parkes |
Outbuilding - Shed and Tennis Court |
The figures shown in Table 3, below, are for Complying Development Certificates received during April 2023 with respect to the specified building types and a comparison to the April 2022 figures.
|
Table 3: Complying Development Certificates |
||||
|
Development Category |
April 2023 |
April 2022 |
||
|
No. |
Estimated |
No. |
Estimated |
|
|
Commercial |
- |
- |
1 |
396,000.00 |
|
Community Facilities |
- |
- |
- |
- |
|
Industrial |
1 |
$0.00 |
- |
- |
|
Infrastructure |
- |
- |
- |
- |
|
Tourist Development |
- |
- |
- |
- |
|
Single Dwelling-house |
- |
- |
- |
- |
|
Residential Alterations and Additions inc. ancillary/outbuildings |
1 |
$350,000.00 |
- |
- |
|
Residential Other |
- |
-- |
- |
- |
|
Multi-Residential |
- |
- |
- |
- |
|
Seniors Living |
- |
- |
- |
- |
|
Subdivision |
- |
- |
- |
- |
|
Secondary Dwelling |
- |
- |
. |
- |
|
Other inc. demolition, earthworks, advertising structures |
- |
- |
2 |
$62,000.00 |
|
Totals |
2 |
$350,000.00 |
3 |
$458,000.00 |
|
FYTD Totals |
23 |
$8,579,648.00 |
32 |
$5,393,297.00 |
Table 4, below, provides a list of Complying Development Certificates which were issued in the month of April 2023.
|
Table 4: Complying Development Certificates |
|||
|
Application No. |
Address |
Description |
Certifying Authority |
|
CDC2023/0007 |
339 Brolgan Road, Parkes |
Alterations and Additions to Existing Industrial Warehouse
|
Private |
DA Processing Times for Approvals
The information shown in the pie chart below is Development Application approvals issued for the period 1 April 2023 to 30 April 2023. It should be noted that a total of eleven (11) Development Applications have been approved with an average of 41.34 days.
The average timeframe in which the internal referrals to the Development Engineer was completed was 39.36 days.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
Where a Development Application or Modification Development Application is required to be publicly exhibited, the application was made available for inspection at the Parkes Shire Council Administration Centre commencing from the date on which the public notice was placed in the local newspaper. The application was also included on the Parkes Shire Council website.
For Development Applications requiring neighbour notification, written notification of the proposed development was provided to the owner(s) of land immediately adjoining or adjacent to the subject land (as shown on Council’s Property and Rating System at the time of notification) including land that is separated from the subject land by a watercourse, road, pathway, driveway, railway or similar thoroughfare.
Where more than one person is listed as the owner, written notification to one of the owners, is taken to be a notice to all of the registered owners.
Conclusion
During the month of April 2023 there were fifteen (15) Development Applications received totalling $11,535,284.00 and eleven (11) consents were issued. Two (2) Private Certifier Complying Development Certificate was received totalling $346,280.00. One (1) Private Certifier consent was issued.
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Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Environment
Goal: Our natural environment is preserved and enhanced for current and future generations.
Strategy: Ensure compliance with environmental regulations and controls.
Author: Sharyn Ware, Administration Officer
Authoriser: Scott Brakenridge, Regulation and Building Compliance Specialist
Annexures: Nil
|
That Council: 1. Notes information
|
Background
A summary of Ranger activities for the quarter ending March 2023 is provided for Council's information.
ISSUES AND COMMENTARY
Concentration on school zone compliance at schools' commencement in February/March. Overgrown compliance high. High improvement in rehoming numbers for dogs and cats.
Legislative and Policy Context
Activities are carried out within legislative and Council policy.
Financial Implications
Activities are carried out within annual operation budget.
Risk Implications
Nil.
Community Consultation
There are no community consultation requirements.
Conclusion
For Council's information.
|
DOGS |
|
|
|
|
|
|
|
|
|
|
Parkes |
Peak Hill |
Tullamore |
Trundle |
Bogan Gate |
Alectown |
Cookamidgera |
TOTAL |
|
Seized |
26 |
18 |
1 |
2 |
|
1 |
|
48 |
|
Dumped at Pound |
27 |
|
|
|
|
|
|
27 |
|
Surrendered by owner |
9 |
|
1 |
|
|
|
|
10 |
|
Released to owner |
24 |
|
|
2 |
|
|
|
26 |
|
Euthanised |
28 |
13 |
|
|
|
|
|
41 |
|
Sold |
1 |
|
|
|
|
|
|
1 |
|
Released for rehoming |
9 |
5 |
|
|
|
1 |
|
15 |
|
Died at Pound |
|
|
|
|
|
|
|
|
|
Stolen/escaped |
|
|
|
|
|
|
|
|
|
Holding pending Court |
|
|
|
|
|
|
|
|
|
Still in Pound |
|
|
|
|
|
|
|
|
|
CATS |
|
|
|
|
|
|
|
|
|
|
Parkes |
Peak Hill |
Tullamore |
Trundle |
Bogan Gate |
Alectown |
Cookamidgera |
TOTAL |
|
Seized |
5 |
|
|
|
|
|
|
5 |
|
Dumped at Pound |
67 |
|
|
|
|
|
|
67 |
|
Surrendered by owner |
|
|
|
|
|
|
|
|
|
Released to owner |
4 |
|
|
|
|
|
|
4 |
|
Euthanised |
45 |
2 |
|
|
|
|
|
47 |
|
Sold |
3 |
|
|
|
|
|
|
3 |
|
Released for rehoming |
18 |
|
|
|
|
|
|
18 |
|
Died at Pound |
|
|
|
|
|
|
|
|
|
Stolen/escaped |
|
|
|
|
|
|
|
|
|
Holding pending Court |
|
|
|
|
|
|
|
|
|
Still in Pound |
|
|
|
|
|
|
|
|
|
Area Impounded |
|
|
|
|
|
|
|
|
|
|
Parkes |
Peak Hill |
Tullamore |
Trundle |
Bogan Gate |
Alectown |
Cookamidgera |
Disposal Method |
|
Cattle |
|
|
|
|
|
|
|
|
|
Sheep |
|
|
|
|
|
|
|
|
|
Horses |
|
|
|
|
|
|
|
|
|
Trolleys |
6 |
|
|
|
|
|
|
Stored |
|
Small Towns Patrolled |
|
|
|
|
|
|
|
|
|
|
Yarrabandai |
Peak Hill |
Tullamore |
Trundle |
Bogan Gate |
Alectown |
Cookamidgera |
Gunningbland |
|
Number of Patrols |
1 |
16 |
1 |
4 |
2 |
4 |
2 |
2 |
|
Approx. kms travelled |
116 |
1856 |
200 |
664 |
192 |
232 |
104 |
130 |
|
Parking Patrol Parkes |
|
|
Full Day Patrols CBD & Disabled |
|
|
Random Number of Patrols CBD & Disabled |
|
|
Number of Patrols School Zones |
16 |
|
Number of Penalty Infringement Notices Issued |
|
|
Number of Court Appeals |
|
|
Overgrown/Untidy Blocks Program |
|
|
|
|
|
|
|
|
|
|
Parkes |
Peak Hill |
Tullamore |
Trundle |
Bogan Gate |
Alectown |
Cookamidgera |
Gunningbland |
|
Number of Complaints Received |
16 |
1 |
1 |
3 |
|
1 |
|
|
|
Number of Patrols and Monitoring of blocks (including previous complaints) |
54 |
5 |
2 |
10 |
|
3 |
|
|
|
Number of Blocks Mown during quarter |
12 |
|
1 |
2 |
|
1 |
|
|
|
Ordinary Council Meeting Agenda 16 May 2023 |
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Brendan Hayes, Director Planning and Community Services
Authoriser: Brendan Hayes, Director Planning and Community Services
Annexures: Nil
|
That Council: 1. appoint Cr Ken Keith and Cr Neil Westcott to the Western Regional Planning Panel; and 2. appoint two (2) alternate members to the Western Regional Planning Panel, and 3. notify the Secretariat of changes to membership details within fourteen (14) days of appointment of the member(s) and alternate(s).
|
Background
This report provides a brief on amendments to the guidelines for planning panels and seeks Council’s nomination and endorsement of additional members to the Joint Regional Planning Panel.
The Planning Panels determine regionally significant development applications (DAs), certain other DAs and s4.55(2) and s4.56 modification applications. Regionally significant development, as outlined in Schedule 6 of the State Environmental Planning Policy Planning Systems 2021
Regionally significant development relating to Aboriginal land, as outlined in Chapter 3 of the State Environmental Planning Policy Planning Systems 2021
· Development with a capital investment value (CIV)* over $30 million.
Development with a CIV* over $5 million which is:
· council related
· lodged by or on behalf of the Crown (State of NSW)
· private infrastructure and community facilities
· eco-tourist facilities
· extractive industries, waste facilities and marinas that are designated development
· certain coastal subdivisions and
· certain coastal protection works.
*Capital investment value (CIV) is calculated at the time of lodgement of the DA for the purpose of determining whether an application should go to a Planning Panel
ISSUES AND COMMENTARY
On 12 December 2022, the Department of Planning, Industry and Environment released advice detailing changes to Regional Planning Panels (RPP) to reduce corruption risks and improve the decision-making of the state’s 45 independent planning panels. The changes, which come into effect on 24 April 2023 include:
i. requiring RPP members to be rotated regularly to randomise panel membership
ii. requiring probity checks, including police checks, for community representatives in RPPs, and a statutory declaration that representatives are not property developers or real estate agents
iii. encouraging councils to appoint a minimum of 4 alternate council members that can sit on their relevant RPP
iv. appointing a minimum of 60 experts in the pool that Sydney District Panels and Regional Planning Panels choose from, which is under way.
Council has previously resolved to appoint the Mayor and Deputy Mayor roles (not the names of the incumbents of those roles) as members of the Western Regional Planning Panel.
Council is now required to appoint an additional two (2) Councillors as alternate members on the panel to comply with the new requirements. It is recommended that Council appoint the current members as individuals, not their roles, and appoint an alternate for each individual.
Expertise requirements
When appointing members to an RRP, there are expertise requirements to consider. Members must have expertise in one or more of the following areas: planning, architecture, heritage, the environment, urban design, land economics, traffic and transport, law, engineering, or tourism.
Legislative and Policy Context
Compliance with Departmental Direction
Financial Implications
Nil
Risk Implications
Having no representation on the RPP determining development applications and legislative compliance
Community Consultation
Nil
Conclusion
That Council
1. appoint Cr Ken Keith and Cr Neil Westcott to the Western Regional Planning Panel; and
2. appoint two (2) alternate members to the Western Regional Planning Panel, and
3. notify the Secretariat of changes to membership details within fourteen (14) days of appointment of the member(s) and alternate(s).
|
Ordinary Council Meeting Agenda 16 May 2023 |
17 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
