Agenda of Ordinary Council Meeting - Tuesday, 18 April 2023

Ordinary Council Meeting Minutes

21 March 2023

1 Opening of Meeting

The Mayor declared the Ordinary Council Meeting of Tuesday 21 March 2023 open and welcomed Councillors, Council Officers and members of the public attending and listening to the meeting.

The Mayor advised attendees that the meeting was being recorded and streamed live on the internet, to enhance the accessibility of Council meetings to the broader Parkes Shire community, and that the recording will be archived and made available on Council’s website.

The Mayor asked that attendees ensure that mobile phones and other electronic devices were turned off or in silent mode for the duration of the meeting.

The Mayor further advised that all care would be taken to maintain privacy, however, as a visitor in the public gallery, members of the public should be aware that their presence may be recorded.

2 Acknowledgement of Country

The Mayor read the following Acknowledgement of Country:

Wiradjuri language	English translation
Badhu yinganha yindyamarra-gu Wiradjuri mayiny bu Wiradjuri manhang	I give respect to Wiradjuri people and Wiradjuri soil.
Badhu gulbarra ngali Yama Wiradjuri ngurambang bu ngali garrariwibarra gu marambir Niiringal	I understand we are on Wiradjuri country and can work together to a better tomorrow.
Mandaang guwu	Thank you.

3 Prayer

The General Manager read the Prayer:

O God,

Inspire Council to make wise decisions,

Grant Integrity to face the truth,

Courage to make difficult choices,

And compassion for the needs of others,

We pray through Jesus Christ, Our Lord.

AMEN

4 Apologies and Applications for a Leave of Absence

Nil

5 Applications to Attend by Audio-Visual Link

Nil

6 Confirmation of Minutes

6.1 Minutes of the Ordinary Council Meeting held on 21 February 2023

Motion

Moved: Cr William Jayet

Seconded: Cr Marg Applebee

That Ordinary Council Meeting receive and confirm the Minutes of the Ordinary Council Meeting held on Tuesday 21 February 2023 appended at Annexure A.

with the following amendments

Cr Weber declared an interest in the amended motion of item 15.6, left the meeting and did not participate in discussion or vote.

Resolved OCM 032/23

Moved: Cr William Jayet

Seconded: Cr Marg Applebee

That the following amendment be included in the Minutes of the Ordinary Council Meeting held on Tuesday 21 February 2023

Cr Weber declared an interest in the amended motion of item 15.6, left the meeting and did not participate in discussion or vote.

Carried

7 Disclosures of Interests

The Mayor reminded Councillors and Council Officers of their obligation under Council's Code of Conduct to disclose and manage any conflicts of interest they may have in matters being considered at the meeting, and invited Councillors and Council Officers to disclose any such interests.

Cr Ken Keith OAM disclosed a pecuniary interest in relation to item Endorsement of Town Crier's Attendance at 2023 National Town Crier Championships and chose to leave meeting, not participate in debate and discussion on the matter, and not vote on the matter take. The reason provided was:

“Related to a person mentioned in the report.”

Cr Ken Keith OAM disclosed a pecuniary interest in relation to item Request for Financial Assistance - Parkes Coradgery & Diggers Amateur Race Club Inc. and chose to leave meeting, not participate in debate and discussion on the matter, and not vote on the matter take. The reason provided was:

“Mayor is Patron of the organisation and related to President of the organisation mentioned in the Report..”

Cr Marg Applebee disclosed a pecuniary interest in relation to item Request for Financial Assistance - Returned and Services League of Australia NSW Sub-Branches and chose to leave meeting, not participate in debate and discussion on the matter, and not vote on the matter take. The reason provided was:

“Affiliated member of organisation mentioned in the Report.”

Cr George Pratt disclosed a pecuniary interest in relation to item Request for Financial Assistance - Returned and Services League of Australia NSW Sub-Branches and chose to leave meeting, not participate in debate and discussion on the matter, and not vote on the matter take. The reason provided was:

“Affiliated member of organisation mentioned in the Report.”

8 Late Business

The Mayor advised that the following late items of business had been submitted by Council Officers, and invited a motion to enable the addition of the late items to the meeting agenda.

Resolved OCM 033/23

Moved: Cr Jacob Cass

Seconded: Cr Neil Westcott

That the meeting receive the late item/s of business and resolve to consider the item/s at this meeting.

1. Item 10.6 Minutes of the Tourism, Destination and Events Advisory Committee Meeting held on 7 March 2023

2. Item 12.8 Request for Financial Assistance - Inkredible Experience Tattoo Gallery

Carried

9 Mayoral Minute(s)

9.1 Meetings, Functions and Events attended by Mayor and Councillors

Resolved OCM 034/23

Moved: Cr Marg Applebee

Seconded: Cr Neil Westcott

That Council:

1. Note the report on the meetings, functions and events attended by the Mayor and Councillors during the period 21 February 2023 through to 20 March 2023.

2. Letters of congratulations be forwarded to the organisers of the 125 Bogan Gate Festival and the Back to Peak Hill event on the success of their respective events.

Carried

9.2 Coming Known Events for Mayor and Councillors

Resolved OCM 035/23

Moved: Cr Marg Applebee

Seconded: Cr Jacob Cass

That Council:

1. Note the known upcoming meetings, functions and events for the Mayor and Councillors.

Carried

10 Reports of Committees

10.1 Minutes of the Extraordinary Council Meeting held on 7 March 2023

Resolved OCM 036/23

Moved: Cr George Pratt

Seconded: Cr Neil Westcott

That Council:

1. Receive and confirm the Minutes of the Extraordinary Council Meeting held on Tuesday 7 March 2023 appended at Annexure A.

Carried

10.2 Minutes of the Community, Liveability and Access Advisory Committee Meeting held on 7 March 2023

Resolved OCM 037/23

Moved: Cr Marg Applebee

Seconded: Cr William Jayet

That Council:

1. Receive and confirm the Minutes of the Community, Liveability and Access Advisory Committee Meeting held on Tuesday 7 March 2023 appended at Annexure A.

2. Note that Councillor Marg Applebee has been appointed Chair of Community Liveability and Access Advisory Committee.

3. That Councillors Jayet and Westcott have been appointed as additional members of the Community Liveability and Access Advisory Committee.

Carried

10.3 Minutes of the Floodplain Management Committee Meeting held on 23 February 2023

Resolved OCM 038/23

Moved: Cr Neil Westcott

Seconded: Cr Marg Applebee

That Council:

1. Receive and confirm the Minutes of the Floodplain Management Committee Meeting held on Thursday 23 February 2023 appended at Annexure A.

Carried

10.4 Minutes of the Parkes Sports Council Meeting held on 14 March 2023

Resolved OCM 039/23

Moved: Cr Jacob Cass

Seconded: Cr William Jayet

That Council:

1. Receive and confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday 14 March 2023 appended at Annexure A.

Carried

10.5 Minutes of the Waste Advisory Committee Meeting held on 7 March 2023

Resolved OCM 040/23

Moved: Cr Marg Applebee

Seconded: Cr George Pratt

That Council:

1. Receive and confirm the Minutes of the Waste Advisory Committee Meeting held on Tuesday 7 March 2023 appended at Annexure A.

2. Note that Councillor George Pratt had been appointed as Chair of the Waste Advisory Committee.

Carried

10.6 Minutes of the Tourism, Destination and Events Advisory Committee Meeting held on 7 March 2023

Resolved OCM 041/23

Moved: Cr William Jayet

Seconded: Cr Neil Westcott

That Council:

1. Receive and confirm the Minutes of the Tourism, Destination and Events Advisory Committee Meeting held on Tuesday 7 March 2023 appended at Annexure A.

2. Note that Councillor Jacob Cass had been appointed as Chair of the Tourism, Destination and Events Advisory Committee.

Carried

11 Reports of the General Manager

11.1 Investment and Borrowings Report as at 28 February 2023

Resolved OCM 042/23

Moved: Cr William Jayet

Seconded: Cr Jacob Cass

That Council:

1. Receive and note the Statement of Investments and Borrowings as at 28 February 2023.

Carried

11.2 Adoption of draft Financial Reserves Policy

Resolved OCM 043/23

Moved: Cr Marg Applebee

Seconded: Cr Neil Westcott

That Council:

1. Adopt the draft Financial Reserves Policy, appended at Annexure 1, as exhibited for inclusion in Council's Policy Register.

Carried

11.3 Local Roads and Community Infrastructure Program - Round 3 - Request to Change Projects

Resolved OCM 044/23

Moved: Cr Marg Applebee

Seconded: Cr Daniel Weber

That Council:

1. Apply to remove the Cooke Park Power Upgrade from LRCI Phase 3 and replace it with the Lions Park playground upgrade project.

2. Apply to remove the Grace of Graceland Project from LRCI Phase 3 and replace it with the Lions Park playground upgrade project.

Carried

11.4 2022 National General Assembly - Response to Motions

Resolved OCM 045/23

Moved: Cr William Jayet

Seconded: Cr George Pratt

That Council:

1. Note the response from Australian Local Government Association.

Carried

12 Reports of the Director Customer, Corporate Services and Economy

At this stage Mayor Ken Keith asked Cr Neil Westcott to Chair the meeting for the following item.

The Mayor having declared an interest in the following item left the meeting, did not participate in discussions or vote on the following item.

12.1 Endorsement of Town Crier's Attendance at 2023 National Town Crier Championships

Resolved OCM 046/23

Moved: Cr William Jayet

Seconded: Cr Marg Applebee

That Council:

1. Endorse the attendance of Parkes Shire Council's Town Crier, Mr Tim Keith, at the Australian Town Crier Championships in Maryborough, Queensland from 29 June to 2 July 2023 inclusive.

2. Reimburse travel and accommodation costs incurred by Mr Keith upon presentation of receipts.

3. Endorse the presentation of a gift comprising a Council tie/scarf, lapel pin, cufflinks and Welcome to Parkes book be organised for presentation to the Mayor of Fraser Coast Regional Council, Councillor George Seymour, by the Town Crier at the Championships.

Carried

The Mayor re-joined the meeting and resumed the Chair.

12.2 Public Exhibition of draft Gates of Graceland at Parkes Design Concept

Resolved OCM 047/23

Moved: Cr William Jayet

Seconded: Cr Jacob Cass

That Council:

1. Endorse public exhibition of the draft design concept for the Gates of Graceland at Parkes, appended at Annexure A, for a period of 28 days, as recommended by Council's Tourism, Destination and Major Events Advisory Committee.

Carried

12.3 Public Exhibition of draft Corporate Sponsorship Policy

Resolved OCM 048/23

Moved: Cr Jacob Cass

Seconded: Cr Marg Applebee

That Council:

1. Endorse public exhibition of the draft Corporate Sponsorship Policy, appended at Annexure A, for a period of 28 days.

2. Receive a further report concerning the adoption of the draft Corporate Sponsorship Policy following conclusion of the public exhibition period.

Carried

12.4 Adoption of draft Councillor Access to Information and Interaction with Staff Policy

Resolved OCM 049/23

Moved: Cr Jacob Cass

Seconded: Cr William Jayet

That Council:

1. Adopt the draft Councillor Access to Information and Interaction with Staff Policy, appended at Annexure A, for inclusion in Council's Policy Register.

Carried

At this stage Cr George Pratt and Cr Marg Applebee having declared an interest in the following item left the meeting, did not participate in the discussions or vote on the following Item.

12.5 Request for Financial Assistance - Returned and Services League of Australia NSW Sub-Branches

Resolved OCM 050/23

Moved: Cr William Jayet

Seconded: Cr Jacob Cass

That Council:

1. Provide public notice if its intention to provide $9,400.00 in financial assistance to the Returned and Services League of Australia NSW ("RSL") Sub-Branches by way of in-kind support to deliver the ANZAC Ceremonies across Parkes Shire in April 2023.

2. Approve the provision of $9,400.00 in financial assistance by way of in-kind support to support the delivery of the annual ANZAC Ceremonies, subject to no formal submissions being received.

Carried

Cr Pratt and Cr Applebee re-joined the meeting.

The Mayor asked Cr Neil Westcott to Chair the meeting for the following item.

The Mayor having declared an interest in the following item left the meeting, did not participate in discussions or vote on the following item.

12.6 Request for Financial Assistance - Parkes Coradgery & Diggers Amateur Race Club Inc.

Resolved OCM 051/23

Moved: Cr Ken McGrath

Seconded: Cr Marg Applebee

That Council:

1. Receive and note the correspondence from the Parkes Coradgery & Diggers Amateur Club Inc., appended at Annexure A.

2. Provide public notice if its intention to provide $4,500.00 in financial assistance to the Parkes Coradgery & Diggers Amateur Club Inc by way of in-kind support, as detailed in this report, to support the delivery of the Parkes Picnic Races event in June 2023.

3. Approve the provision of $4,500.00 in financial assistance by way of in-kind support to support the delivery of the Parkes Picnic Races in June 2023, subject to no formal submissions being received.

Carried

The Mayor re-joined the meeting and resumed the Chair.

12.7 Use of Gunningbland Town Improvement Funds - Gunningbland Hall

Resolved OCM 052/23

Moved: Cr Marg Applebee

Seconded: Cr Jacob Cass

That Council:

1. Authorise the allocation of $782.10 from the Gunningbland Town Improvement Fund for the electrical upgrade work undertaken at the Gunningbland Hall.

Carried

12.8 Request for Financial Assistance - Inkredible Experience Tattoo Gallery

Resolved OCM 053/23

Moved: Cr William Jayet

Seconded: Cr Jacob Cass

That Council:

1. Receive and note the correspondence from the Inkredible Experience Tattoo Gallery, appended at Annexure A.

2. Provide public notice if its intention to provide $7,400.00 in financial assistance to the Inkredible Experience Tattoo Gallery by way of in-kind support, as detailed in this report, to support the delivery of the 2023 Fundraiser and Flash Day event in May 2023.

3. Approve the provision of $7,400.00 in financial assistance by way of in-kind support to support the delivery of the 2023 Fundraiser and Flash Day in May 2023, subject to no formal submissions being received.

4. That the current Community Financial Assistance policy be reviewed.

Carried

13 Reports of the Director Infrastructure and Strategic Futures

13.1 Major Projects and Current Works Report - Infrastructure and Strategic Futures

Resolved OCM 054/23

Moved: Cr Ken McGrath

Seconded: Cr William Jayet

That Council:

1. Receive and note the Infrastructure and Strategic Futures Major Projects and Current Works Report for March 2023, appended at Annexure A.

Carried

14 Reports of the Director Operations

14.1 Request for Lease of Council Land for Telecommunications Tower

Resolved OCM 055/23

Moved: Cr Neil Westcott

Seconded: Cr George Pratt

That Council:

1. Endorse the leasing of a 10-metre x 10 metre area of Lot 1 DP 1019963 for the Telecommunications Tower to be leased in five-year periods from 2023 to 2038 for $10,000 per annum, indexed at 2 per cent each year.

Carried

14.2 Major Projects and Current Works - Operations

Resolved OCM 056/23

Moved: Cr Jacob Cass

Seconded: Cr William Jayet

That Council:

1. Receive and note the Operations Major Projects and Current Works Report for March 2023, appended at Annexure A.

Carried

15 Reports of the Director Planning and Community Services

15.1 February 2023 Building Statistics Report

Resolved OCM 057/23

Moved: Cr Neil Westcott

Seconded: Cr Marg Applebee

That Council:

1. Receive and note the February 2023 Building Statistics Report.

Carried

16 Notices of Motion/Questions with Notice

Nil

17 Confidential Matters

Recommendation

That Ordinary Council Meeting:

1. Moves into Closed Session to deal with the matters below, which are classified as confidential under section 10A(2) of the Local Government Act 1993 for the reasons specified:

Request for Financial Assistance - Parkes Gun Club

This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

Tender Evaluation - PSC2023/003 Earthworks for Development of Parkes Wetlands

This matter is considered to be confidential under Section 10A(2) - a of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors).

2. Exclude the media and public from the meeting on the basis that the business to be considered is classified as confidential, pursuant to 10A(1), 10(2) and 10A(3) of the Local Government Act 1993.

3. Withhold reports and correspondence relevant to the subject business be withheld from the media and public as provided by section 11(2) of the Local Government Act 1993.

4. Make public resolutions made by the Council in Closed Session after the conclusion of the Closed Session, and record such resolutions in the minutes of the Council meeting.

At 3.57pm, the Meeting went into Closed Session.

Resolved OCM 058/23

Moved: Cr William Jayet

Seconded: Cr Marg Applebee

That Ordinary Council Meeting:

1. Resume in Open Session and note the Mayor’s report on Confidential Resolutions.

Carried

At 4.35pm, the Council in Closed Session returned to Open Session.

18 Report of Confidential Resolutions

In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.

17.1 Request for Financial Assistance - Parkes Gun Club

Resolved OCM 059/23

Moved: Cr Ken McGrath

Seconded: Cr George Pratt

That Council:

1. Provide public notice if its intention to provide up to $35,000.00 (ex. GST) in financial assistance (invoice based) to the Parkes Gun Club to facilitate the completion of the new Club Building.

2. Approve the provision of up to $35,000.00 in financial assistance support to facilitate the completion of the new Club Building, subject to no formal submissions being received.

Carried

17.2 Tender Evaluation - PSC2023/003 Earthworks for Development of Parkes Wetlands

Resolved OCM 060/23

Moved: Cr Ken McGrath

Seconded: Cr Marg Applebee

That Council:

1. Endorses the Tender Evaluation Report and endorses that Steve Magill Earthmoving be nominated as the Preferred Tenderer for the Earthworks for the Development of the Parkes Wetlands project.

2. Endorses executing the Contract following the finalisation of the Contract with the Preferred Tenderer.

Carried

19 Conclusion of Meeting

The meeting concluded at 4.39pm.

This is the final page of the minutes comprising pages numbered 1 to 14 of the Ordinary Council Meeting held on Tuesday, 21 March 2023 and confirmed on Tuesday, 18 April 2023.

Cr Ken Keith OAM

MAYOR

Ordinary Council Meeting Agenda

18 April 2023

9 Mayoral Minute(s)

9.1 Meetings, Functions and Events attended by Mayor and Councillors

IP&R Linkage: Pillar: Leadership

Goal: Our local government is open, accountable, and representative.

Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.

Author: Cr Ken Keith OAM

Annexures: Nil

Motion

That Council:

1. Note the report on the meetings, functions and events attended by the Mayor and Councillors during the period 21 March 2023 through to 17 April 2023.

Report

Table 1: lists the meetings, functions and events attended by the Mayor and Councillors during the period 21 March 2023 through to 17 April 2023.

Table 1: Meetings, Functions and Events attended by Mayor and Councillors

Date

Function

Tuesday

21 March 2023

Ordinary Council Meeting

Council Chambers

Parkes Shire Administration centre

All Councillors and Executive Staff

Visit to Parkes Early Childhood Centre - Director Amy Brown

Apologies:
Councillor D Weber

Thursday

23 March 2023

Trundle & District Progress Association Meeting

Held on the fourth Thursday of each month at the Trundle Memorial Hall commencing at 6.30pm

Councillors GS Wilson and ME Applebee

Thursday

23 March 2023

Ronald McDonald House - CEO "Walk I My Shoes" Charity Event

Councillor JP Cass

Friday

24 March 2023

Official Opening Inaugural Croquets Masters event

Deputy Mayor NC Westcott

Date

Function

Friday

24 March 2023

Northparkes Mine Consultative Committee meeting

Councillor JP Cass and GS Wilson (Apology from Cr Jayet)

Friday

24 March 2023

Landcare Dinner at Bogan Gate

Deputy Mayor NC Westcott (Official), Councillors ME Applebee and WP Jayet

Saturday

25 March 2023

Landcare - Homegrown Parkes in Cooke Park

Deputy Mayor NC Westcott (Official), Councillors ME Applebee and WP Jayet

Saturday

25 March 2023

NSW State Elections

Monday

27 March 2023

Peak Hill Community Consultative Committee meeting

Held on the fourth Monday of every month at the Peak Hill AIF Hall at 4pm

Councillor LA O'Leary (Alternate Deputy Mayor NC Westcott)

Monday 3 April 2023

Bogan Gate Memorial Hall Inc. Committee meeting

Held on first Monday of each month at the Bogan Gate Community Memorial Hall at 7.00pm

Councillors GW Pratt and ME Applebee

Tuesday

04 April 2023

Councillor Workshop

All Councillors and Executive Staff

Wiradjuri Elders Meeting

Councillors ME Applebee, LA O'Leary, KM McGrath

Sport and Recreation Advisory Committee

Councillors JP Cass, WP Jayet, LA O'Leary

Thursday

06 April 2023

PCYC Fit for Work Graduation

Deputy Mayor NC Westcott, Councillors JP Cass and KM McGrath

Thursday

06 April 2023

Parkes High School Recognition Assembly

Deputy Mayor NC Westcott

Tuesday

11 April 2023

Parkes Sports Council Meeting

Councillor LA O'Leary

Wednesday

12 April 2023

Local Government Remuneration Tribunal - Central JO Meeting

Mayor KJ Keith

Wednesday

12 April 2023

Tullamore and District Consultative Committee meeting

held on the second Wednesday of every month at the Tullamore Bowling Club on the even month and the Tullamore Hotel on the odd month at 7.00pm
Councillor's GS Wilson and ME Applebee

Date

Function

Monday

17 April 2023

Parkes Shire Australia Day Committee meeting

Mayor KJ Keith, Deputy Mayor NC Westcott, Councillor ME Applebee, LA O'Leary and WP Jayet

Cr Ken Keith OAM

Mayor

Ordinary Council Meeting Agenda

18 April 2023

9.2 Coming Known Events for Mayor and Councillors

IP&R Linkage: Pillar: Leadership

Goal: Our local government is open, accountable, and representative.

Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.

Author: Cr Ken Keith OAM

Annexures: Nil

Motion

That Council:

1. Note the known upcoming meetings, functions and events for the Mayor and Councillors.

Report

Table1. below, lists the upcoming meetings, functions and events requiring the attendance of the Mayor or Councillors in relation to community or civic matters during the period 18 April 2023 through to 15 May 2023.

Table 1: Known upcoming Meetings, Functions and Events for Mayor and Councillors

Date

Function

Tuesday

18 April 2023

Ordinary Council Meeting at Trundle Services & Citizens Club

99 Forbes Street Trundle

All Councillors and Executive Staff

Meet and Greet - Phil Donato

All Councillors

Meet with CEO Royal Far West

Mayor KJ Keith

Wednesday

19 April 2023

CNSWJO Priority #3 Health Portfolio Mayors (Teams)

Mayor KJ Keith

Thursday

20 April 2023

Life Education - Board of Directors Meeting

Mayor KJ Keith

Friday

21 April 2023

Official opening of Parkes Painting Group Annual Art Exhibition

All Councillors

Monday

24 April 2023

Peak Hill Community Consultative Committee meeting

Held on the fourth Monday of every month at the Peak Hill AIF Hall at 4pm.

Councillor LA O'Leary (Alternate Deputy Mayor NC Westcott)

Tuesday

25 April 2023

ANZAC Services

All Councillors

Date

Function

Thursday

27 April 2023

Trundle & District Progress Association Meeting

Held on the fourth Thursday of each month at the Trundle Memorial Hall commencing at 6.30pm

Councillor GS Wilson (Alternate Cr ME Applebee)

Thursday - Saturday

27 - 29 April 2023

Australian Local Government Women's Association (ALGWA) State Conference in Forbes

Councillors ME Applebee and LA O'Leary

Monday

01 May 2023

Bogan Gate Memorial Hall Inc. Committee meeting

Held on first Monday of each month at the Bogan Gate Community Memorial Hall commencing at 7.00pm

Councillor GW Pratt (Alternate is Cr ME Applebee)

Tuesday

02 May 2023

Councillor Workshop

All Councillors and Executive Staff

Includes presentation by Transport NSW and Regional Growth Development Corporation

Wednesday

03 March 2023

Lachlan Valley Overarching Working Group Meeting

Mayor KJ Keith

Friday

05 May 2023

Anglican Debutant Ball at Parkes Leagues Club

Deputy Mayor Neil Westcott and Mrs Alison Westcott

Monday

08 May 2023

Central NSW Integrated Transport Group Meeting (Teams)

Mayor KJ Keith

Tuesday

09 May 2023

Newell Highway Taskforce meeting in Narranderra

(postponed from 14.03.23)

Mayor Cr KJ Keith

Tuesday

09 May 2023

Lachlan Health Council Meeting

Councillor ME Applebee

Tuesday

09 May 2023

Parkes Sports Council Meeting (Teams)

Mayor KJ Keith and Councillor LA O'Leary

Wednesday

10 May 2023

Central West Police District Awards Ceremony (Orange)

Mayor KJ Keith

Wednesday

10 May 2023

Tullamore and District Consultative Committee meeting

held on the second Wednesday of every month at the Tullamore Bowling Club on the even month and the Tullamore Hotel on the odd month at 7.00pm
Councillor GS Wilson (Alternates are Cr ME Applebee, Cr WP Jayet and Cr LA O'Leary)

Date

Function

Tuesday

16 May 2023

Ordinary Council Meeting

Council Chambers

Parkes Shire Administration centre

All Councillors and Executive Staff

Cr Ken Keith OAM

Mayor

Sport and Recreation Advisory Committee Meeting Minutes

4 April 2023

Sport and Recreation Advisory Committee Meeting

Minutes

Tuesday 4 April 2023

Minutes of the Sport and Recreation Advisory Committee Meeting

Held on Tuesday, 4 April 2023 at the

Parkes Council Chamber, 2 Cecile Street, Parkes

Present:

Cr Louise O'Leary Councillor

Cr Jacob Cass Councillor

Cr William Jayet Councillor

Cr Neil Westcott Councillor

Council Officers in Attendance:

Mr Al Gersbach External Member (Parkes Sports Council)

Mr Luke Nash External Member (Parkes Sports Council)

Mr Anthony McGrath Executive Manager Corporate Services

Mr Ben Howard Director Operations

NOTES

No councillors or members attended via audio-visual link.

The meeting commenced at 11:15am and concluded at 12:30pm.

1 Opening of Meeting

The Director Operations declared the Sport and Recreation Advisory Committee Meeting of Tuesday, 4 April 2023 open and welcomed all in attendance.

2 Acknowledgement of Country

The Director read the following Acknowledgement of Country:

Parkes Shire Council acknowledges the Traditional Custodians of the Wiradjuri Country
and recognises and respects their cultural heritage, beliefs and continuing connection with
the lands and rivers of the Parkes Shire.

Council pays its respects to Elders past, present and emerging and extends this respect to
all First Nations peoples in the Parkes Shire.

3 Apologies

Community Member Peter Bristol.

4 Confirmation of Minutes

This is the inaugural meeting of this Committee. There were no previous minutes.

5 Disclosures of Interests

The Director reminded Committee members of their obligation under Council's Code of Conduct to disclose and manage any conflicts of interest they may have in matters being considered at the meeting, and invited Committee members present to disclose any such interests.

Cr Louise declared a less than significant non-pecuniary interest as an executive member of the Parkes Masters Games.

Cr Jacob Cass declared a less than significant non-pecuniary interest as a member of the Parkes Boars Rugby Union Club.

Luke Nash declared a less than significant non-pecuniary interest as an executive member of the Parkes Junior and Senior Cricket Clubs.

Ben Howard declared a less than significant non-pecuniary interest as an executive member of the Parkes Golf Club.

6 Late Business

The Chairperson advised that no late items of business had been submitted to the meeting.

7 Officers' Reports AND GENERAL BUSINESS

7.1 Terms of Reference

Motion

Moved: Cr William Jayet

Seconded: Cr Louise O'Leary

That the Sport and Recreation Committee:

1. Elect Cr Louise O'Leary as Chairperson, pursuant to clause 6.1 of the Committee's Terms of Reference.

2. Amend the Committee Terms of Reference to include Cr Neil Westcott as a fourth Councillor representative to the Committee.

Resolved REC 001/23

Moved: Cr William Jayet

Seconded: Cr Jacob Cass

That the Sport and Recreation Advisory Committee:

1. Elect Cr Louise O'Leary as Chairperson, pursuant to clause 6.1 of the Committee's Terms of Reference.

2. Amend the Committee Terms of Reference to include Cr Neil Westcott as a fourth Councillor representative to the Committee.

Carried

7.2 Future Projects List - Setting Priorities

Motion

That the Sport and Recreation Advisory Committee:

1. Receive and note the report.

2. Consider a priority be placed on the proposed projects for each principal activity.

Resolved REC 002/23

Moved: Cr Jacob Cass

Seconded: Cr William Jayet

That the Sport and Recreation Committee.

1. Receive and note the report.

2. Adjust the list of projects as follows:

Remove following projects as they did not have the full support of the committee or were not considered as feasible for Council to deliver as a future project:

Parkes	Communal Green Space - New subdivisions
Peak Hill	Community Garden (Apex Park, Peak Hill)
Parkes	Northparkes Oval Upgrades - Lighting (clubhouse)
Parkes	Northparkes Oval Upgrades - Outdoor Heaters
Parkes	Harrison Park - Replace synthetic wicket with a turf wicket
Trundle	Cricket Pitch Replacement (Drop in)
Parkes	Outdoor Circuit Training
Parkes	Man-made Ski Dam and Boat Ramp

Add the follow projects

Alectown	Completion of the Privative Camp at the Recreation Reserve - entrance beautification, signage, lighting and RV Dump
Peak Hill	Rectify the flooding issues at the Peak Hill Cemetery

Set priorities for the remaining projects as shown in the following table.

Location	Project Name	Priority
Parkes	Community Garden (Kelly Reserve	L
Parkes	Revitalisation of Bushman's Hill - Masterplan	H
Peak Hill	Peak Hill Nature Reserve Masterplan	H
Trundle	Community Garden - Trundle Library	L
Tullamore	Native Gardens - Tullamore Memorial Park	M
Tullamore	P1 - Pola Park Lighting Upgrade - emergency helicopter landing area	H
Bogan Gate	Beautification Works - Hutton St Bogan Gate	L
Bogan Gate	Burrawang - Outdoor GYM	L
Shire	Sporting Field Entrances - Signage and Presentation	M
Parkes	Northparkes Oval Upgrades - Lighting of field events area	M
Parkes	Northparkes Oval Upgrades - Grandstand Seating	H
Parkes	Northparkes Oval Upgrades - Rejuvenation of Turf Wicket	H
Parkes	Cheney Park Upgrades - Storage Facility	L
Parkes	Woodward Oval - Additional Cricket Nets	L
Parkes	Woodward Oval - Fencing installation	M
Parkes	Woodward Oval - Electronic scoreboard	H
Parkes	Woodward Oval - Fixed sightscreens	L
Parkes	Indoor Sports Complex	L
Parkes	Pioneer Oval - new facility with grandstand, 4 changerooms, canteen, club room, and amenities.	H
Parkes	Spicer Oval - Stage 2 inc. Second field, relocate turf wicket, lighting changes, field leveling	L
Parkes	Harrison Park - Storage Sheds	H
Parkes	Spicer Oval - Storage Sheds	H
Parkes	Woodward Oval - Public Access Tennis Hardcourt	H
Peak Hill	Lindner Oval - Fencing	L
Peak Hill	Lindner Oval - development and upgrade of Lindner Oval precinct for sporting competitions inc. Soccer Fields, Little Athletics Areas and Netball Courts (P5)	L
Peak Hill	Lindner Oval - Shared Path around sports oval	H
Peak Hill	Lindner Oval - Dog Park with agility equipment	L
Trundle	Berryman Oval - Amenities/Changerooms	L
Trundle	Berryman Oval - Tennis Court Upgrade	M
Alectown	Alectown Recreation Reserve - primitive camp ground - entrance improvement, signage, lighting and RV dump	H
Parkes	Extend Cycle Track - Eugowra Rd	M
Parkes	Motocross Track/Precinct	L
Parkes	Lake Endeavour - Footpaths	L
Parkes	Lake Endeavour - BBQ Area	M
Parkes	Lake Endeavour - Walking / Mountain Bike Track	M
Peak Hill	Peak Hill Memorial Gardens Signage	H
Peak Hill	Peak Hill Skate Park - Upgrade facilities	M
Tullamore	P3 - Tullamore Memorial Park - BBQ Area Upgrades including wheelchair inclusion	H
Peak Hill	Peak Hill Cemetery - Amenities	L
Peak Hill	Peak Hill Cemetery - Roof over Cremation Wall	L
Peak Hill	Peak Hill Cemetery - Drainage	H
Trundle	Trundle Pool - Amenities Upgrades	M
Parkes	Boardwalk at Bushman's Dam or Akuna Rd wetlands for bird watching and recreation	M
Parkes	Stage 2 Akuna Road Wetland Activation	M

Carried

7.3 Official Opening of the Spicer Oval Grandstand and Amenities

Cr Neil Westcott asked when the official opening would be conducted for the Spicer Oval Grandstand and Amenities. Ben Howard advised that the Grants and Communications teams were working with through the new NSW State Government to secure an opening date.

7.4 Masterplans Update

Cr Louise O'Leary asked when the masterplans would be reviewed. Luke Nash advised that there was currently funds set aside in the current budget to conduct a review of the existing open space to develop an Open Space Strategy. Ben Howard advised that the project had not yet commenced.

7.5 Sport and Recreation Officer Role

Cr Louise O'Leary discussed the need for a position within Council's to support the sporting community, assist with grant applications and to develop and attract sporting events to the shire.

Cr Jacob Cass also mentioned the need for focus on youth and youth related outcomes.

Resolved REC 003/23

Moved: Cr Louise O'Leary

Seconded: Cr William Jayet

That Council investigate the cost of establishing a program within its Operation Plan that provides support for the sporting community, their programs, and for attracting and supporting sport and youth related events Carried

8 Report of Confidential Resolutions

There were no confidential items considered.

9 Conclusion of Meeting

The meeting concluded at 12:30pm.

This is the final page of the minutes comprising 5 pages numbered 1 to 5 of the Sport and Recreation Advisory Committee Meeting held on Tuesday, 4 April 2023 and confirmed on .

Cr Louise O'Leary

CHAIRPERSON

Wiradjuri Elders Advisory Committee Minutes

4 April 2023

Wiradjuri Elders Advisory Committee

Minutes

Tuesday 4 April 2023

Minutes of the Wiradjuri Elders Advisory Committee

Held on Tuesday, 4 April 2023 at the

Parkes Committee Room, 2 Cecile Street, Parkes

Present:

Cr Marg Applebee Councillor

Cr Ken McGrath Councillor

Cr Louise O'Leary Councillor

Council Officers in Attendance:

Brendan Hayes Director Planning and Community Services

Ms Kerryn Jones Manager Culture, Education and Library Services

Community Members in Attendance:

Michael Anderson Aboriginal Project Officer

Geoff Anderson

Irene Ridgeway

Robert Clegg

Ronda Sharp

Pat Oliver

Gail Smith

NOTES

The meeting commenced at 11.00am and concluded at 12.15pm.

1 Opening of Meeting

The Director Planning and Community Services opened the meeting and welcomed all in attendance.

Minutes silence observed for the late Mrs Sloane.

Michael Anderson thanked the Council for lowering the flag in respect for the passing of an Elder.

2 WELCOME TO Country

Geoff Anderson welcomed all in attendance to Wiradjuri Country and to the meeting.

3 Apologies

Cr Jacob Cass (Alternate Councillor delegate)

Steve Parker

Marjorie Keys

Skye Harris

Kim Oliver

Belinda Stevenson

4 Confirmation of Minutes

The previous meeting of this Committee was held on 15 March 2022. The Minutes of that meeting were confirmed by Ronda Sharpe and Cr Applebee, who were in attendance at that meeting.

5 Disclosures of Interests

Nil.

Call for nomination for Chair

Ken McGrath nominated Cr Louise O'Leary. Seconded Cr Marg Applebee

Louise O'Leary accepted nominated as Chair.

Louise O'Leary acknowledged that there are differences between different mobs in the community. This meeting and group is about bringing together the local Aboriginal community and working together.

6 Late Business

Report from Michael Anderson - Aboriginal Project Officer

7 Officers' Reports

7.1 Wiradjuri Elders Advisory Committee

Resolved WEA 001/23

Moved: Irene Ridgeway

Seconded: Geoff Anderson

That the Wiradjuri Elders Advisory Committee:

1. Review the terms of reference for the committee, membership, and naming.

Naming

Confirmed to retain the same name being Wiradjuri Elders Advisory Committee

Membership

Toni Robinson (CEO of Peak Hill Aboriginal Lands Council) to be added.

Terms of Reference

To be included - That reports from Aboriginal Working parties operating within the Shire be forwarded to this Committee for information and where needed recommendations to Council. Michael Anderson (Aboriginal Project Officer) to notify the Working parties and coordinate submission of the reports to the Committee.

Carried

7.2 REPORT FROM ABORIGINAL PROJECT OFFICER

Resolved WEA 002/23

Moved: Irene Ridgeway

Seconded: Geoff Anderson

That the presentation ( Attached as Annexure 1) from Aboriginal Project Officer (APO) September 2022 to April 2023 be noted.

The APO (auspiced by Northparkes Mines, Parkes Shire Council and Neighbourhood Central) works with the local Aboriginal community, different organisations and different services in order to address disadvantage in the Parkes Shire.

Closing the Gap

Education
Healthcare
Employment
Housing
Transport
Cultural development

Michael was welcomed to the APO position and congratulated on the very positive contribution to Council and Northparkes Mines since his commencement on 05 September 2022.

Q: Funding for the Homework Centre. R: Indigenous Advancement Strategy provides the funding.

In regards to the Shire Villages - suggested presenting to the respective Community Consultative Committee's (CCC's).

Other Business

Bushmans Hill
Amenities - Advised that there is some additional funding available. Meeting has been held and metal sheet design to be erected with art. Irene and Ronda will work on a design. Jake will be put in contact with artists and he will investigate structural issues. Irene and Ronda will have design approved by this Committee and Council.
Undercover area -

Request for Council to investigate a solution to stop the birds nesting in the roof.

Request for more garbage bins and BBQ.

Geoff Anderson thanked the Council for the building of the amenities. May require some screening with language - Brendan will speak to Jake to contact the team for planning and design.

Pat Oliver asked whether additional concrete blocks could be placed on the hill for seating.

NAIDOC WEEK
Discussions around activities during NAIDOC week (EG Movie night)

ITEMS FOR NEXT MEETING

Snake Rock in National Park - how to showcase and access this space.

Welcome to Wiradjuri Country Signage - when signage needs to be replaced consider change of totem.

Naming of laneway alongside Bushmans Hill ( near amenities). Sent to Council for consideration. Where is this up to?

Land at rear of old hospital - update required.

9 Conclusion of Meeting

The Chair thanked everyone for their contribution to today's meeting. It was discussed and agreed that the next meeting to be held within three months. Date and location to be advised.

The meeting concluded at 12.15pm

This is the final page of the minutes of the Wiradjuri Elders Advisory Committee held on Tuesday, 4 April 2023 and confirmed on Tuesday, 5 September 2023.

Cr Louise O'Leary

CHAIRPERSON

Presentation by Aboriginal Project Officer

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Ordinary Council Meeting Agenda

18 April 2023

15 Reports of the Director Planning and Community Services

15.1 March 2023 Building Statistics Report

IP&R Linkage: Pillar: Environment

Goal: Our built environment is functional, sustainable and meets the needs of our growing community.

Strategy: Manage our built environment in line with the Local Environmental Plan (LEP) and relevant legislation.

Author: Nerida Brown, Development Certificates Coordinator

Authoriser: Brendan Hayes, Director Planning and Community Services

Annexures: A. Development Activity Report - March 2023 ⇩

Recommendation

That Council:

1. Receive and note the March 2023 Building Statistics Report.

Background

The Building Statistics Report is furnished to Council on a monthly basis and provides a snapshot of development activity in the Shire during that period.

ISSUES AND COMMENTARY

During the month of March 2023 there were thirteen (13) Development Applications received totalling $4,642,180.00 and five (5) consents were issued. One (1) PSC Certifier Complying Development Certificate was received totalling $346,280.00. One (1) PSC Certifier consent was issued.

The figures shown Table 1 below are for Development Applications received during March 2023 with respect to the specified building types and a comparison to the March 2022 figures.

Table 1: Development Applications
Development Category	March 2023		March 2022
Development Category	No.	Estimated Value	No.	Estimated Value
Commercial	2	$500,000.00	-	-
Community Facilities	-	-	-	-
Industrial	-	-	-	-
Infrastructure	5	$72,460.00	-	-
Tourist Development	-	-	-	-
Single Dwelling-house	5	$4,069,720.00	2	$475,805.00
Residential Alterations and Additions inc ancillary / outbuildings	-	-	4	$159,831.98
Residential Other	-	-	-	-
Multi-Residential	-	-	-	-
Seniors Living	-	-	-	-
Subdivision only	1	$0.00	1	$0.00
Secondary Dwelling	-	-	-	-
Other inc. demolition, earthworks, advertising structure	-	-	-	-
Mixed Development	-	-	-	-
Totals	13	$4,642,180.00	7	$1,085,636.98
FYTD Totals	96	$54,767,254.94	113	$24,312,984.70

Table 2, below, lists the Development Consents that were issued in the month of March 2023.

Table 2: Development Consents
Application No.	Address	Description
DA2023/0001	Tanks Road, Parkes	Dwelling - House
DA2023/0006	39 Gold Lead Place, Parkes	Outbuilding - Shed
DA2023/0007	9 Glenburnie Close, Parkes	Alterations and Additions to Dwelling- Deck
DA2023/0009	47 Field Road, Parkes	Alterations and Additions to Dwelling (Addition of two (2) Bedrooms and Alteration of Laundry)
DA2023/0010	Cooke Park, 158-176 Clarinda Street, Parkes	Temporary Use of Land (Home Grown Parkes Event in Cooke Park and Pavilion)

The figures shown in Table 3, below, are for Complying Development Certificates received during March 2023 with respect to the specified building types and a comparison to the March 2022 figures.

Table 3: Complying Development Certificates
Development Category	March 2023		March 2022
Development Category	No.	Estimated Value	No.	Estimated Value
Commercial	-	-	-	-
Community Facilities	-	-	-	-
Industrial	-	-	-	-
Infrastructure	-	-	-	-
Tourist Development	-	-	-	-
Single Dwelling-house	-	-	4	$1,241,250.00
Residential Alterations and Additions inc. ancillary/outbuildings	-	-	3	$113,510.00
Residential Other	-	--	-	-
Multi-Residential	-	-	-	-
Seniors Living	-	-	-	-
Subdivision	-	-	-	-
Secondary Dwelling	-	-	.	-
Other inc. demolition, earthworks, advertising structures	1	$346,280.00	1	$15,000.00
Totals	1	$346,280.00	8	$1,369,760.00
FYTD Totals	21	$8,229,648.00	29	$4,935,297.00

Table 4, below, provides a list of Complying Development Certificates which were issued in the month of March 2023.

Table 4: Complying Development Certificates
Application No.	Address	Description	Certifying Authority
CDC2023/0004	Brolgan Road, Parkes	Earthwork, retaining wall & structural support industrial - Concrete Slab	Council

DA Processing Times for Approvals

The information shown in the pie chart below is Development Application approvals issued for the period 1 March 2023 to 31 March 2023. It should be noted that a total of five (5) Development Applications have been approved with an average of 26.25 days.

The average timeframe in which the internal referrals to the Development Engineer was completed was 1 day.

Legislative and Policy Context

There are no legislative or policy considerations for Council associated with this report.

Financial Implications

There are no financial implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Community Consultation

Where a Development Application or Modification Development Application is required to be publicly exhibited, the application was made available for inspection at the Parkes Shire Council Administration Centre commencing from the date on which the public notice was placed in the local newspaper. The application was also included on the Parkes Shire Council website.

For Development Applications requiring neighbour notification, written notification of the proposed development was provided to the owner(s) of land immediately adjoining or adjacent to the subject land (as shown on Council’s Property and Rating System at the time of notification) including land that is separated from the subject land by a watercourse, road, pathway, driveway, railway or similar thoroughfare.

Where more than one person is listed as the owner, written notification to one of the owners, is taken to be a notice to all of the registered owners.

Conclusion

Obligations
Pecuniary Interests	A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: (a) At any time during which the matter is being considered or discussed, or (b) At any time during which the Council is voting on any question in relation to the matter.
Non-Pecuniary Conflicts of Interest	A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter.
Significant Non-Pecuniary Conflicts of Interest	A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter.
Less than Significant Non-Pecuniary Interests	A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances.