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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting
 Business Paper
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Pursuant to
section 9 of the Local Government Act 1993, notice is hereby
given that an Ordinary Council Meeting of Parkes Shire Council will be held
in the Parkes Council Chamber, 2 Cecile Street, Parkes, on Tuesday 17 June
2025 at 3:00 PM.
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Kent Boyd PSM
General Manager
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Governing Body
Composition: Ten
(10) Councillors
Membership: Councillor
WP Jayet, Councillor KM McGrath, Councillor LA O'Leary, Councillor J Paddison,
Councillor DJA Pout, Councillor GW Pratt, Councillor MK Scherer, Councillor GS
Wilson
Quorum: 6
Councillors
Chairperson: Chairperson,
Councillor NC Westcott
Deputy Chairperson: Deputy
Chair, Councillor MA Applebee
Pursuant to section 223 of the Local Government Act 1993,
the role of Parkes Shire Council's governing body is:
To direct
and control the affairs of Parkes Shire Council in accordance with the Local
Government Act 1993, in consultation with the General Manager.
To provide
effective civic leadership to the local community.
To ensure as
far as practicable the financial sustainability of the Council.
To ensure as
far as practicable that the Council acts in accordance with the principles set
out in Chapter 3 of the Local Government Act 1993 and other strategic
plans, programs, strategies and policies of the Council.
To determine
and adopt a rating and revenue policy and Operational Plans that support the
optimal allocation of the Council’s resources to implement the strategic
plans (including the Community Strategic Plan) of the Council and for the
benefit of the local area.
To keep
under review the performance of the Council, including service delivery.
To make
decisions necessary for the proper exercise of the Council’s regulatory
functions.
To determine
the process for appointment of the General Manager by the Council and to
monitor the General Manager’s performance.
To determine
the senior staff positions within the organisation structure of the Council,
following consultation with the General Manager.
To consult
regularly with community organisations and other key stakeholders and keep them
informed of the Council’s decisions and activities.
To be
responsible for ensuring that the Council acts honestly, efficiently and
appropriately.
Matters determined by meetings of Parkes Shire Council's
governing body will include all those non-delegable functions identified in
section 377 of the Local Government Act 1993.
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Ordinary
Council Meeting Agenda
17
June 2025
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Guiding Principles
In accordance with section 8A of the Local Government Act
1993, Councillors are reminded of the guiding principles applicable to
decision-making by local councils:
Councils
should recognise diverse local community needs and interests.
Councils
should consider social justice principles.
Councils
should consider the long-term and cumulative effects of actions on future
generations.
Councils
should consider the principles of ecologically sustainable development.
Council
decision-making should be transparent and decision-makers are to be accountable
for decisions and omissions.
Statement of Ethical Obligations
In accordance with clause 3.22 of Council's Code of Meeting
Practice, Councillors are reminded of their Oath or Affirmation of Office made
under section 233A of the Act and their obligations under Council's Code of
Conduct to disclose and appropriately manage conflicts of interest.
Oath or Affirmation of Office
The Oath or Affirmation is
taken by each Councillor whereby they swear or declare to undertake the duties
of the office of Councillor in the best interests of the people of the Parkes
Shire and Parkes Shire Council and that they will faithfully and impartially
carry out the functions, powers, authorities and discretions vested in them
under the Local Government Act 1993 or any other Act to the best of
their ability and judgment.
Conflicts of Interest
All Councillors must declare
and manage any conflicts of interest they may have in matters being considered
at Council meetings in accordance with the Council’s Code of
Conduct. All declarations of conflicts of interest and how the conflict of
interest was managed will be recorded in the minutes of the meeting at which
the declaration was made.
Councillors attending a meeting by audio-visual link must
declare and manage any conflicts of interest they may have in matters being
considered at the meeting in accordance with Council’s Code of
Conduct. Where a Councillor has declared a pecuniary or significant
non-pecuniary conflict of interest in a matter being discussed at the meeting,
the Councillor’s audio-visual link to the meeting will be suspended or
terminated for the time during which the matter is being considered or discussed
by Council, or at any time during which Council is voting on the matter.
Councillors should ensure
that they are familiar with Parts 4 and 5 of Council's Code of Conduct in
relation to their obligations to declare and manage conflicts of interests.
1 Opening
of Meeting
In the spirit of open,
accessible and transparent government, meetings of Parkes Shire Council are
video recorded and webcast, consistent with Council's Code of Meeting Practice
and the Local Government Act 1993.
Council accepts no liability
for any defamatory, discriminatory or offensive remarks or gestures made during
the course of meetings. Opinions expressed or statements made by
individual participants are the opinions or statements of those individuals,
and do not imply any form of endorsement by Council.
Closed sessions of Council
meetings are not video recorded or webcast.
Recordings and webcasts are
protected by copyright and owned by Council, and published to Council's
website. No part may be copied, recorded, reproduced or transmitted
without the prior written consent of the General Manager. Any recording
or webcast is not, and shall not, be taken to be an official record of Council
or discussion depicted therein. Only the official minutes may be relied
upon as an official record of the meeting.
Authorised media
representatives are permitted to record meetings provided written notice has
been lodged. A person may be expelled from a meeting for recording
without notice. Recordings may only be used for the purpose of accuracy
of reporting and are not for broadcast, or to be shared publicly. No
recordings of any private third-party conversations or comments of anyone
within the Chamber are permitted.
Please ensure that mobile
phones and other electronic devised are turned off or are in silent mode for
the duration of the meeting.
Under Council’s Code
of Meeting Practice, individuals acting in a disorderly manner can be asked by
the Chairperson to leave the meeting.
2 Acknowledgement
of Country
Parkes Shire Council
acknowledges the Wiradjuri People who are the Traditional Custodians of the
Land. We would also like to pay respect to the Elders past, present and
emerging of the Wiradjuri Nation and extend that respect to other Aboriginal
peoples from other nations who are present.
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Ordinary Council Meeting Agenda
17 June 2025
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3 Prayer
4 Apologies
and Applications for a Leave of Absence
In accordance with clauses
5.3, 5.4 and 5.5 of Council's Code of Meeting Practice, apologies must be
received and accepted from absent Councillors and a leave of absence from the
Council Meeting may be granted.
5 Applications
to Attend by Audio-Visual Link
In accordance with clauses
5.18 and 5.19 of Council's Code of Meeting Practice, Councillors may attend and
participate in meetings by audio-visual link with the approval of the Council.
Requests by Councillors for
approval to attend a meeting by audio-visual link must be made in writing to
the General Manager prior to the meeting in question and provide reasons why
the Councillor will be presented from attending the meeting in person.
Councillors attending a
meeting by audio-visual link are reminded that they must ensure that no other
person is within sight or hearing of the meeting at any time that the meeting
is closed to the public under section 10A of the Local Government Act 1993.
Note: Consistent with
clause 5.43 of Council's Code of Meeting Practice, attendance by Council staff
at meetings of the Council by audio-visual link shall be with the approval of
the General Manager.
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Ordinary Council Meeting Agenda
17 June 2025
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6 Confirmation
of Minutes
IP&R
Linkage: Pillar: Leadership
Goal: Our
local government is open, accountable and transparent.
Strategy: Provide open
and transparent decision-making and undertake the civic duties of Council with
professionalism and integrity.
Annexures: A. Ordinary
Ordinary Council Meeting Meeting Minutes - 20 May 2025
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Recommendation
That Ordinary Council Meeting:
1.
Receive and confirm the Minutes of the Ordinary Ordinary Council
Meeting Meeting held on Tuesday 20 May 2025 appended at Annexure A.
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Ordinary
Council Meeting
Minutes
Tuesday 20
May 2025
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Minutes
of the Ordinary Council Meeting
Held
on Tuesday, 20 May 2025 at the
Parkes
Council Chamber, 2 Cecile Street, Parkes
Present:
Cr Neil Westcott Councillor
(Chairperson)
Cr Marg Applebee Councillor
(Deputy Chair)
Cr William Jayet Councillor
Cr Ken McGrath Councillor
Cr Louise O'Leary Councillor
Cr Joy Paddison Councillor
Cr Doug Pout Councillor
Cr George Pratt Councillor
Cr Matthew Scherer Councillor
Cr Glenn Wilson Councillor
Council Officers in Attendance:
Mr Anthony McGrath Acting
General Manager / Director Customer, Corporate Services and Economy
Mr Andrew Francis Director
Infrastructure and Sustainability
Mr Logan Hignett Director
Operations
Mrs Annalise Teale Acting
Director Planning and Community Services
Mr Jaco Barnard Chief
Financial Officer
Mrs Veronica Shaw Manager
Governance, Risk and Corporate Performance
Mrs Toni Lennane Executive
and Councillor Support Coordinator (Minute Secretary)
NOTES
The meeting commenced at 3:00 pm and concluded at 4:58 pm.
Order Of Business
1 Opening
of Meeting.. 5
2 Acknowledgement
of Country.. 5
3 Prayer.. 5
4 Apologies
and Applications for a Leave of Absence.. 5
5 Applications
to Attend by Audio-Visual Link.. 5
6 Confirmation
of Minutes.. 6
6.1 Minutes
of the Ordinary Council Meeting held on 15 April 2025. 6
7 Disclosures
of Interests.. 6
8 Late
Business.. 6
9 ADOPTION
OF MULTIPLE ITEMS OF BUSINESS.. 6
9.1 Adoption
of Multiple Items of Business. 6
10 Mayoral
Minute(s) 7
10.1 Meetings,
Functions and Events Attended by Mayor and Councillors. 7
10.2 Coming
Known Events for Mayor and Councillors. 8
10.3 Official
Opening of the 'Layers' Exhibition. 8
10.4 Changes
to Community Justice Centres (CJCs) and Department of Communities and Justice
(DCJ) in NSW... 8
11 Councillor
Report(s) 9
11.1 Parkes
Energy Recovery consultations in Parkes during April and May 2025. 9
11.2 Rural
& Regional Summit 2025. 9
12 Reports
of Committees. 9
12.1 Minutes
of the Parkes Sports Council Meeting held on 11 April 2025. 9
12.2 Minutes
of the Extraordinary Local Traffic Committee Meeting held on 22 April 2025. 10
12.3 Minutes
of the Local Traffic Committee Meeting held on 7 May 2025. 10
12.4 Minutes
of the Parkes Sports Council Meeting held on 13 May 2025. 11
12.5 Minutes
of the Wiradjuri Elders Advisory Committee Meeting held on 15 April 2025. 11
13 Reports
of the General Manager.. 12
13.1 Parkes
Marist Junior League - Request for Assistance under Community Infrastructure
Project Policy. 12
13.2 Quarterly
Budget Review as at 31 March 2025. 12
13.3 Investments
and Borrowings Report as at 30 April 2025. 12
13.4 Monthly
Financial Reports as at 30 April 2025. 13
14 Reports
of the Director Customer, Corporate Services and Economy.. 13
14.1 Local
Government Remuneration Tribunal Determination of Councillor Annual Fees for
2025/26. 13
14.2 Voting
Councillor Delegates for 2025 Conferences. 14
14.3 Elvis
Festival Memorial Wall - Draft Guidelines. 14
14.4 Request
to Use Peak Hill Town Improvement Funds for the Purchase of an AED and ECG for
the Peak Hill Surgery. 14
14.5 Request
to Use Trundle Town Improvement Reserve for Public Liability Insurance for
Trundle Progress Association. 15
14.6 Adoption
of the Community Strategic Plan 2025-2029. 15
14.7 Adoption
of the Disability Inclusion Action Plan 2025-2029. 16
14.8 Adoption
of Council Policies - Legislative Compliance. 16
14.9 Adoption
of Parkes Shire Council Risk Appetite Statement 16
15 Reports
of the Director Infrastructure and Sustainability.. 17
15.1 Major
Projects and Current Works - Infrastructure and Sustainability. 17
15.2 Bulky
Waste Kerbside Collection - June 2025. 17
16 Reports
of the Director Operations.. 17
16.1 Major
Projects and Current Works - Operations. 17
16.2 Closure
of Tullamore Airstrip. 18
16.3 Road
Closure - Council Road off Miles Road. 18
16.4 Purchase
of land at Eugowra Road for Mugincoble Silos Access Upgrade. 18
16.5 Use
of Parkes TIF for Parkes Retail Precinct Pigeon Control 19
16.6 Acquisitions
of Easements for Stormwater and Sewer 19
16.7 Adoption
of the Final Peak Hill Flora and Fauna Reserve Masterplan. 20
17 Reports
of the Director Planning and Community Services.. 21
17.1 ModDA2025/0005
- Subdivision (19 LOTS) - Former Parkes Hospital, 18 Coleman Road, Parkes
(LOT133 DP 750152) 21
17.2 April
2025 Building Statistics Update. 21
17.3 Arts
Acquisition for Parkes Shire Council 21
18 Notices
of Motion/Questions with Notice.. 22
Nil
19 Confidential
Matters.. 23
19.1 2025011
- New Facility for NSW SES Parkes Unit 23
20 Report
of Confidential Resolutions.. 24
21 Conclusion
of Meeting.. 24
1 Opening
of Meeting
The Mayor declared the Ordinary
Council Meeting of Tuesday 20 May 2025 open and welcomed Councillors, Council
Officers and members of the public attending and listening to the meeting.
The Mayor advised attendees
that the meeting was being recorded and streamed live on the internet, to
enhance the accessibility of Council meetings to the broader Parkes Shire
community, and that the recording will be archived and made available on Council’s
website.
The Mayor asked that
attendees ensure that mobile phones and other electronic devices were turned
off or in silent mode for the duration of the meeting.
The Mayor further advised
that all care would be taken to maintain privacy, however, as a visitor in the
public gallery, members of the public should be aware that their presence may
be recorded.
2 Acknowledgement
of Country
Councillor Bill Jayet read
the following Acknowledgement of Country:
Parkes Shire Council
acknowledges the Traditional Custodians of the Wiradjuri Country and recognises
and respects their cultural heritage, beliefs and continuing connection with
the lands and rivers of the Parkes Shire.
Council pays its respects to
Elders past, present and emerging and extends this respect to all First Nations
peoples in the Parkes Shire.
3 Prayer
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The Acting General Manager read the Prayer:
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Almighty God,
We ask for your blessing upon this Council,
Direct and prosper our deliberations,
For the true welfare of the people of the Parkes Shire
and beyond.
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AMEN
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4 Apologies
and Applications for a Leave of Absence
Nil
5 Applications
to Attend by Audio-Visual Link
Nil
6 Confirmation
of Minutes
7 Disclosures
of Interests
The Mayor reminded Councillors and Council Officers of their
obligation under Council's Code of Conduct to disclose and manage any conflicts
of interest they may have in matters being considered at the meeting, and
invited Councillors and Council Officers to disclose any such interests.
Nil interests were disclosed.
8 Late
Business
The Mayor advised that the following late items of business
had been submitted by Council Officers, and invited a motion to enable the
addition of the late items to the meeting agenda.
1.
12.5 – Minutes of the
Wiradjuri Elders Advisory Committee Meeting held on 15 April 2025.
2.
17.3 – Arts Acquisition for
Parkes Shire Council.
3.
19.1 – 2025011 - New Facility
for NSW SES Parkes Unit.
9 ADOPTION
OF MULTIPLE ITEMS OF BUSINESS
The Council may, at any
time, resolve to adopt multiple items of business, as recommended in the
report, by way of a single resolution. The Chairperson must list the items of
business to be adopted and ask Councillors to identify any individual items of business
listed by the Chairperson that they intend to vote against the recommendation
made in the Business Paper, or that they wish to speak on (13.2).
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9.1 Adoption of Multiple Items of Business
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Resolved OCM 138/25
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That:
10.1 Meetings,
Functions and Events attended by Mayor and Councillors.
10.2 Coming Known
Events for Mayor and Councillors.
11.2 Rural &
Regional Summit 2025.
12.1 Minutes of the
Parkes Sports Council Meeting held on 11 April 2025.
12.2 Minutes of the
Extraordinary Local Traffic Committee Meeting held on 22 April 2025.
12.3 Minutes of the
Local Traffic Committee Meeting held on 7 May 2025.
12.5 Minutes of the
Wiradjuri Elders Advisory Committee Meeting held on 15 April 2025.
13.3 Investments and
Borrowings Report as at 30 April 2025.
14.3 Elvis Festival
Memorial Wall – Draft Guidelines.
14.5 Request to use
Trundle Town Improvement Reserve for Public Liability Insurance for
Trundle
Progress Association.
14.6 Adoption of the
Community Strategic Plan 2025-2029.
14.7 Adoption of the
Disability Inclusion Action Plan 2025-2029.
14.8 Adoption of
Council Policies – Legislative Compliance.
14.9 Adoption of
Parkes Shire Council Risk Appetite Statement.
16.3 Road Closure
– Council Road off Miles Road.
17.3 Arts
Acquisition for Parkes Shire Council.
Carried
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10 Mayoral
Minute(s)
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10.2 Coming
Known Events for Mayor and Councillors
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Resolved
OCM 140/25
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That Council:
1. Note
the known upcoming meetings, functions and events for the Mayor and
Councillors for the period 17 May 2025 to 13 June 2025.
Carried
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11 Councillor
Report(s)
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11.1 Parkes
Energy Recovery consultations in Parkes during April and May 2025
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Resolved OCM 143/25
Moved: Cr
Doug Pout
Seconded: Cr William Jayet
That:
1. That
Council receives and notes the report on the Parkes Energy Recovery community
drop-in sessions held from 10 to 12 April 2025, and the follow up engagement
on 7 May 2025, and that the submitted questions be included as an annexure to
this report.
Carried
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11.2 Rural
& Regional Summit 2025
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Resolved
OCM 144/25
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That:
1. Council
notes the report from Councillor Marg Applebee.
Carried
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12 Reports
of Committees
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12.4 Minutes
of the Parkes Sports Council Meeting held on 13 May 2025
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Motion
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That Council:
1. Receive and
confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday 13
May 2025 appended at Annexure A.
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Amendment TO MOTION FOR 12.4
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Resolved
OCM 148/25
Moved
amendment to the Motion by adding in Item 2: Cr
Louise O'Leary
Seconded amendment to the Motion
by adding in Item 2: Cr Ken McGrath
That Council:
1. Receive
and confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday
13 May 2025 appended at Annexure A.
Amended Motion by Cr Louise
O’Leary:
2. Investigate the
feasibility and requirements of closure of Sporting Fields to dogs. Including
Harrison-Parker-stone, Cheney & Woodward Fields in Parkes and possibly
Peak Hill Sporting Fields Lindner Oval to be included in this ban against
dogs at these Fields. And that a solution be taken to the Parkes Sports
Council for consideration.
Carried
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At 3:23 pm, Director Operations Logan Hignett left the
meeting.
At 3:24 pm, Director Operations Logan Hignett returned to the
meeting.
13 Reports
of the General Manager
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13.2 Quarterly
Budget Review as at 31 March 2025
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Resolved OCM 151/25OCM 152/25
Moved: Cr
George Pratt
Seconded: Cr Marg Applebee
That Council:
1. Receive
and note the budget review report to 31 March 2025
2. Adopt
the budget variations proposed in the quarterly budget review to 31 March
2025
Carried
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14 Reports
of the Director Customer, Corporate Services and Economy
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14.1 Local
Government Remuneration Tribunal Determination of Councillor Annual Fees for
2025/26
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Resolved OCM 154/25
Moved: Cr
William Jayet
Seconded: Cr Marg Applebee
That Council:
1. Receive
and note Government Gazette Number 172-4 advising of the Local Government
Remuneration Tribunal Annual Determination 2025 appended at Annexure A.
2. Pursuant
to section 248 of the Local Government Act 1993, fix and determine the
annual fee payable to the Councillors of Parkes Shire Council for the 2025/26
financial year effective from 01 July 2025, at the upper limit of $18,890.00 for a Rural
Large Council.
3. Pursuant
to section 249 of the Local Government Act 1993, fix and determine the
annual fee payable to the Mayor of Parkes Shire Council for the 2025/26
financial year effective from 01 July 2025, at the upper limit of $40,530.00 for a Rural
Large Council.
In Favour: Crs
Neil Westcott, Marg Applebee, William Jayet, Ken McGrath, Louise O'Leary,
Doug Pout, George Pratt, Matthew Scherer and Glenn Wilson
Against: Cr
Joy Paddison
carried
9/1
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14.2 Voting
Councillor Delegates for 2025 Conferences
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Resolved
OCM 155/25
Moved: Cr
Marg Applebee
Seconded: Cr Doug Pout
That Council:
1. Delegate
Deputy Mayor Marg Applebee and Cr Bill Jayet be voting Delegates at the ALGA
National General Assembly of Local Government in place of Mayor Neil Westcott
and Deputy Mayor Marg Applebee as previously resolved 26 November 2024 [OCM
347/24].
2. Nominate
Mayor Neil Westcott as an alternative Delegate to vote and be available if
either the Deputy Mayor Marg Applebee or Cr Bill Jayet are unable to vote
and/or attend the ALGA National General Assembly of Local Government
Conference.
3. Delegate
Mayor Neil Westcott or Deputy Mayor Marg Applebee be voting Delegates at the
LGNSW Conference and LGNSW General Election in Penrith in November 2025.
4. Nominate
Councillor Joy Paddison as an alternative Delegate to vote and be available
if either the Mayor or Deputy Mayor are unable to vote and/or attend the
LGNSW Conference and LGNSW General Election.
Carried
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14.3 Elvis
Festival Memorial Wall - Draft Guidelines
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Resolved
OCM 156/25
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That Council:
1. Receive
and note the information in the report about the public exhibition of the
Draft Elvis Festival Memorial Wall Guidelines.
2. Adopt
the Guidelines for the Elvis Festival Memorial Wall and place it onto
Council’s web site.
Carried
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14.6 Adoption
of the Community Strategic Plan 2025-2029
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Resolved
OCM 159/25
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That Council:
1. Note
the Community Strategic Plan 2025-2029 was
placed on public exhibition for 28-days between 19 March to 15 April 2025
2. Receive and consider the six (6) submissions received on
the draft Community Strategic Plan, appended at Annexure A, and
request the General Manager respond to the external submissions received as
recommended in this report.
3. Adopt the Community Strategic Plan 2025-2029 attached at Annexure
A, pursuant to section 4.9 of the Integrated Planning and Reporting
Guidelines with the recommended amendments provided in this report.
4. Publish
the Community Strategic Plan 2025-2029 on Council's website.
Carried
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14.7 Adoption
of the Disability Inclusion Action Plan 2025-2029
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Resolved
OCM 160/25
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That Council:
1. Adopt
the Disability Inclusion Action Plan 2025-2029 attached at Annexure A,
pursuant to section 4.9 of the Integrated Planning and Reporting Guidelines
with the recommended amendments provided in this report.
2. Publish
the Disability Inclusion Action Plan 2025-2029 on Council's website.
3. Note
the Disability Inclusion Action Plan
2025-2029 was placed on public exhibition for 28-days from 19 March to 15 April
2025
4. Receive
and consider the two (2) external submissions received, appended at Annexure
B and C, on the draft Disability Inclusion Action Plan 2025-2029, and
request the General Manager respond to the external submissions as
recommended in this report.
Carried
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14.8 Adoption
of Council Policies - Legislative Compliance
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Resolved
OCM 161/25
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That Council:
1. Adopt
the Legislative Compliance policy included as Annexure A to this
report.
2. Publish
the adopted policy on Council's Website and intranet.
Carried
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15 Reports
of the Director Infrastructure and Sustainability
At 4:06 pm, Cr Doug Pout left the meeting.
At 4:09 pm, Cr Doug Pout rejoined the meeting.
At 4:11 pm, Cr George Pratt left the meeting.
At 4:13 pm, Cr George Pratt rejoined the meeting.
16 Reports
of the Director Operations
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16.1 Major
Projects and Current Works - Operations
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Resolved
OCM 165/25
Moved: Cr
Marg Applebee
Seconded: Cr William Jayet
That Council:
1. Receive
and note the Operations Major Projects and Current Works Report for April
2025, appended at Annexure A.
Carried
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16.2 Closure
of Tullamore Airstrip
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Resolved
OCM 166/25
Moved: Cr
Joy Paddison
Seconded: Cr Doug Pout
That:
1. Council
receive and note the information within the report.
Carried
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16.3 Road
Closure - Council Road off Miles Road
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Resolved
OCM 167/25
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That Council:
1. Endorse
the closure of council road SR46A off Miles Road, Nelungaloo NSW 2876 for the
purpose of selling to the adjoining owner.
Carried
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16.4 Purchase
of land at Eugowra Road for Mugincoble Silos Access Upgrade
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Resolved OCM 168/25
Moved: Cr
Ken McGrath
Seconded: Cr Joy Paddison
That:
1. Council
agree to purchase of the land identified in parts of Lot 197 DP 750164 and
Lot 57 DP 1089634 to facilitate construction of the Mugincoble Silos access
upgrade.
2. Council
authorise the General Manager and Director Operations to negotiate the
purchase price of the land based on market valuation and ex-gratia payment in
accordance with this report.
3. Endorse
and affix the Council Seal to all documentation as required to facilitate the
process of road realignment.
Carried
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16.5 Use
of Parkes TIF for Parkes Retail Precinct Pigeon Control
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Resolved OCM 169/25
Moved: Cr
William Jayet
Seconded: Cr Marg Applebee
That:
1. Council
endorses the proposed trapping program for pigeons in the Retail Precinct of Parkes.
2. That
funding be allocated from the 2025/2026 Parkes Town Improvement Vote.
Carried
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At 4:30 pm, Cr Ken McGrath left the meeting.
At 4:32 pm, Cr Ken McGrath rejoined the meeting.
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16.6 Acquisitions
of Easements for Stormwater and Sewer
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Resolved OCM 170/25
Moved: Cr
Marg Applebee
Seconded: Cr Doug Pout
That:
1. Council
agree to purchase the easement to facilitate sewer reticulation at Lot 944 DP
513953, 84 Peak Hill Road, Parkes.
2. Council
agree to purchase the easement to facilitate sewer reticulation at Lot 11 DP
85083, 32 Clarinda Street, and Lot 2 DP 513083 Oxley Street, Parkes.
3. Council
agree to purchase the easement to facilitate stormwater mitigation at Lot 2
DP 513083 and Lot 100 DP 1260252, Oxley Street, Parkes
4. Council
authorise the General Manager and Director Operations to negotiate the
purchase price of the easements based on market valuation and ex-gratia
payment in accordance with this report.
5. Council
endorse and affix the Council Seal to all documentation as required to
facilitate the process.
Carried
|
|
16.7 Adoption
of the Final Peak Hill Flora and Fauna Reserve Masterplan
|
|
|
Motion
Moved: Cr
Neil Westcott
Seconded: Cr Louise O'Leary
That Council:
1. Adopt the Final
Peak Hill Flora and Fauna Reserve Masterplan and place it on Council’s
web site.
2. Writes to the NSW
Aboriginal Land Council in regard to ALC No. 45568 requesting they expedite
the determination of their claim to facilitate implementation of the Peak
Hill Flora and Fauna Nature Reserve Masterplan.
|
|
|
Amendment TO MOTION FOR 16.7
|
|
Resolved
OCM 171/25
Moved
amendment to the Motion by adding in Item 3: Cr
Louise O'Leary
Seconded amendment to the Motion
by adding in Item 3: Cr Neil Westcott
That Council:
1. Adopt
the Final Peak Hill Flora and Fauna Reserve Masterplan and place it on
Council’s web site.
2. Writes
to the NSW Aboriginal Land Council in regard to ALC No. 45568 requesting they
expedite the determination of their claim to facilitate implementation of the
Peak Hill Flora and Fauna Nature Reserve Masterplan.
Amended Motion by Cr Louise
O’Leary:
3. Implement
a cultural burn plan.
Carried
|
|
|
|
17 Reports
of the Director Planning and Community Services
|
17.1 ModDA2025/0005
- Subdivision (19 LOTS) - Former Parkes Hospital, 18 Coleman Road, Parkes
(LOT133 DP 750152)
|
|
Resolved OCM 172/25
Moved: Cr
William Jayet
Seconded: Cr Marg Applebee
That Council:
1. Approve
ModDA2025/0005 subject to the conditions contained in the attached
development assessment report.
In Favour: Crs
Neil Westcott, Marg Applebee, William Jayet, Ken McGrath, Louise O'Leary, Joy
Paddison, Doug Pout, George Pratt, Matthew Scherer and Glenn Wilson
Against: Nil
carried
10/0
|
At 4:33 pm, Cr Ken McGrath left the meeting and did not
return.
At 4:33 pm, Cr Glenn Wilson left the meeting.
At 4:34 pm, Cr Glenn Wilson returned to the meeting.
|
17.3 Arts
Acquisition for Parkes Shire Council
|
|
Resolved
OCM 174/25
Moved: Cr
Louise O'Leary
Seconded: Cr William Jayet
That:
1. The Arts Accessions Committee recommends that
Parkes Shire Council purchase the artwork Layers by Pol Cruz to
become part of the Council Art Collection.
Carried
|
18 Notices
of Motion/Questions with Notice
Nil
19 Confidential
Matters
|
Resolved
OCM 175/25
Moved: Cr
Marg Applebee
Seconded: Cr Doug Pout
That Ordinary Council Meeting:
1. Moves
into Closed Session to deal with the matters below, which are classified as
confidential under section 10A(2) of the Local Government Act 1993 for
the reasons specified:
19.1 2025011
- New Facility for NSW SES Parkes Unit
This
matter is considered to be confidential under Section 10A(2) - a of the Local
Government Act, and the Council is satisfied that discussion of this matter
in an open meeting would, on balance, be contrary to the public interest as
it deals with personnel matters concerning particular individuals (other than
councillors).
Further
it is considered that discussions of this matter in open Council would, on
balance, be contrary to the public interest as it would prejudice Council's
ability to secure the optimum outcome for the community.
2. Exclude
the media and public from the meeting on the basis that the business to be
considered is classified as confidential, pursuant to 10A(1), 10(2) and
10A(3) of the Local Government Act 1993.
3. Withhold
reports and correspondence relevant to the subject business be withheld from
the media and public as provided by section 11(2) of the Local Government
Act 1993.
4. Make
public resolutions made by the Council in Closed Session after the conclusion
of the Closed Session, and record such resolutions in the minutes of the
Council meeting.
Carried
|
At 4:50 pm, the Meeting went into Closed Session.
At 4:53 pm, Director Infrastructure Andrew Francis and
Sustainability left the meeting.
At 4:56 pm, Director Infrastructure Andrew Francis and
Sustainability left the meeting.
19.1 2025011
- New Facility for NSW SES Parkes Unit
|
|
Resolved
OCM 176/25
Moved: Cr
Doug Pout
Seconded: Cr William Jayet
That:
1. Council
awards construction of the State Emergency Services Head Quarters and
Training Facility (PSC2025/011) to Colin Joss and Co Pty Ltd for the lump sum
of $3,273,145 (ex GST)
Carried
|
|
Resolved
OCM 177/25
Moved: Cr
Doug Pout
Seconded: Cr Matthew
Scherer
That Ordinary Council Meeting:
1. Resume
in Open Session and note the Mayor’s report on Confidential
Resolutions.
Carried
|
At 4:57 pm, the Council in Closed Session returned to Open
Session.
20 Report
of Confidential Resolutions
In accordance with clauses
14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed
during a meeting, or a part of a meeting that is closed to the public must be
made public by the Chairperson as soon as practicable. Such resolutions
must be recorded in the publicly available minutes of the meeting.
21 Conclusion
of Meeting
The meeting concluded at 4:58 pm.
This is the final page of the minutes comprising 24 pages
numbered 1 to 24 of the Ordinary Council Meeting held on Tuesday, 20 May 2025
and confirmed on Tuesday, 17 June 2025.
|
Ordinary Council Meeting Agenda
17 June 2025
|
7 Disclosures
of Interests
In accordance with Part 16
of Council's Code of Meeting Practice, all Councillors must disclose and manage
any conflicts of interest they may have in matters being considered at the
meeting.
Council's Code of Conduct
deals with pecuniary and non-pecuniary conflicts of interest and political
donations, and provides guidance on how these issues should be managed.
Councillors, and where
applicable, other Council Officials, must be familiar with Council's Code of
Conduct and their obligations to disclose and manage any conflicts of interest
that they may have in matters being considered at this Council Meeting.
Note: Councillors and staff who declare an Interest
at the Council Meeting are also required to complete a Declaration of Interest
form.
|
Obligations
|
|
Pecuniary Interests
|
A Councillor who has a pecuniary
interest in any matter with which the Council is concerned, and who is
present at a meeting of the Council at which the matter is being considered,
must disclose the nature of the interest to the meeting.
The Councillor must not be
present at, or in sight of, the meeting:
(a)
At any time during which the matter is being considered or discussed,
or
(b)
At any time during which the Council is voting on any question in
relation to the matter.
|
|
Non-Pecuniary Conflicts of
Interest
|
A Councillor who has a
non-pecuniary conflict of interest in a matter, must disclose the relevant
private interest in relation to the matter fully and on each occasion on
which the non-pecuniary conflict of interest arises in relation to the
matter.
|
|
Significant Non-Pecuniary
Conflicts of Interest
|
A Councillor who has a
significant non-pecuniary conflict of interest in relation to a matter under
consideration at a Council meeting, must manage the conflict of interest as
if they had a pecuniary interest in the matter.
|
|
Less than Significant
Non-Pecuniary Interests
|
A Councillor who determines that
they have a non-pecuniary conflict of interest in a matter that is not
significant and does not require further action, when disclosing the interest
must also explain why conflict of interest is not significant and does not
require further action in the circumstances.
|
|
Ordinary Council Meeting Agenda
17 June 2025
|
8 Late
Business
9 ADOPTION
OF MULTIPLE ITEMS OF BUSINESS
The Council may, at any
time, resolve to adopt multiple items of business, as recommended in the
report, byway of a single resolution. The Chairperson must list the items of
business to be adopted and ask Councillors to identify any individual items of
business listed by the Chairperson that they intend to vote against the
recommendation made in the Business Paper, or that they wish to speak on
(13.2).
|
Ordinary Council Meeting Agenda
17 June 2025
|
10 Mayoral
Minute(s)
10.1 Meetings,
Functions and Events Attended by Mayor and Councillors
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is open, accountable, and representative.
Strategy: Advocate and
provide strong representation for our community at the regional, state, and
federal levels.
Author: Cr
Neil Westcott
Annexures: Nil
|
Motion
That Council:
1. Note the report on
the Meetings functions and events attended in an official capacity, by the
Mayor and Councillors during the period 16 May 2025 through to 13 June 2025.
|
Report
Table 1: lists the Meetings, functions and events attended
by the Mayor and Councillors during the period 16 May 2025 through to 13 June
2025:
|
Table 1: Meetings, Functions and Events attended by Mayor and
Councillors
|
|
Date
|
Function
|
|
Friday
16 May
|
Central West Recovery and Resilience Package, Community
Leaders Forum, Microsoft Teams
Mayor Neil Westcott and Acting General Manager Anthony
McGrath
Apology: Kent Boyd
|
|
Saturday
17 May
|
Historical Aircraft Restoration Society (HARS)
Committee meet in Parkes with the Douglas DC3 “Hawden” (first TAA
aircraft to fly a scheduled service in 1946 arrived in Parkes for the
weekend)
Parkes Regional Airport
Mayor Neil Westcott
|
|
Sunday
18 May
|
Girls’ CHS Hockey Opens Competition Presentation
McGlynn Field Parkes
Cr Louise O’Leary
|
|
Monday
19 May
|
Arts Accessions Committee, Parkes Library
May Neil Westcott and Cr Bill Jayet
|
|
Tuesday
20 May
|
Airport Development Advisory Committee Meeting, Council
Chambers
Mayor Neil Westcott, Deputy Mayor Marg Applebee, Cr Doug
Pout, Cr Joy Paddison
Apology: Cr Bill Jayet
Civic Risk Induction for the Councillors, Council
Chambers
All Directors and Councillors
NSW Environment Protection Authority (EPA) and Regional
Growth NSW Development Corporation (RGDC) Presentation, Council Chambers
All Directors and Councillors
Ordinary Council Meeting, Council Chambers
All Directors and Councillors
|
|
Wednesday
21 May
|
National Simultaneous Storytime, Parkes Library
Mayor Neil Westcott, Deputy Mayor Marg Applebee and Cr
Bill Jayet
|
|
Thursday
22 May
|
Trundle Community Consultative Committee Meeting, Memorial
Hall
Cr Joy Paddison
|
|
Friday
23 May
|
NSW Variety Bash, Bogan Gate Public school
Deputy Mayor Marg Applebee
Apologies: Cr Louise O’Leary, Cr Doug Pout, Cr
Glenn Wilson and Cr Joy Paddison
|
|
Monday -
Wednesday
26 – 28
May
|
Detination and Visitor Economy Conference, Kingscliff
Cr Bill Jayet and Tourism and Visitor Services
Coordinator Lisa Moon
|
|
Monday
26 May
|
Peak Hill Community Consultative Committee Meeting, AIF
Hall
Cr Louise O’Leary
|
|
Tuesday
27 May
|
Central West Police District Awards Ceremony
Uniting Church Orange
Deputy Mayor Marg Applebee and Cr Doug Pout
Apology: Mayor Neil Westcott
Lifeline Parkes Growth Room Event, League Club
Cr Kenny McGrath
Apologies: Mayor Neil Westcott, Deputy Mayor Marg
Applebee, Cr Joy Paddison and Cr Bill Jayet
|
|
Wednesday
28 May
|
Meals on Wheels Central West Conference, Parkes Services
Club
Cr Doug Pout
Audit, Risk and Improvement Committee Meeting, Committee
Room
Deputy Mayor Marg Applebee
Apology: Cr Joy Paddison
Twin Green Health Care Official Opening, Parkes
Mayor Neil Westcott, Deputy Mayor Marg Applebee and Kent
Boyd General Manager
Apology: Cr Joy Paddison
Southern Cross Care Visit, Parkes
Cr George Pratt
|
|
Monday
2 June
|
Local Roads Congress Program, Sydney
Mayor Neil Westcott and Director Operations Logan Hignett
|
|
Tuesday
3 June
|
Trundle Village Visit
Invited all Councillors and Directors
Apologies: Cr Louise O’Leary, Cr Glenn Wilson and
Cr Doug Pout and Cr M Scherer
Councillor Workshop, Council Chambers
All Councillors and Directors
Apology: General Manager Kent Boyd
Confidential Extraordinary Council Meeting, Council
Chambers
Invited All Councillors and Directors
Apology: General Manager Kent Boyd
|
|
Wednesday
4 June
|
Advocacy Mayors Subcommittee Meeting, Central NSW Joint
Organisation (CNSWJO), Microsoft Team
Mayor Neil Westcott
Wiradjuri Meeting, Committee Room
Mayor Neil Westcott, Deputy Mayor Marg Applebee, Cr Doug
Pout and Cr Louise O’Leary
Apology: Cr Bill Jayet
Cultural Grants Committee Meeting, Parkes Library
Deputy Mayor Marg Applebee and Cr Bill Jayet
Apology: Cr Louise O’Leary
The Mining and Energy related Councils (MERC) Association
Ordinary Meeting, Parliament House Sydney, Microsoft Teams
General Manager Kent Boyd
|
|
Friday
6 June
|
Peak Hill Leisure Arts and Crafts 52nd
Exhibition
Deputy Mayor Marg Applebee and Cr Louise O’Leary
Apologies: Cr Doug Pout and Cr Bill Jayet
|
|
Saturday
7 June
|
Parkes Picnic Races, Parkes Racecourse
Mayor Neil Westcott and Deputy Mayor Marg Applebee
Tullamore Centenary Show Gala, Tullamore Hall
Mayor Neil Westcott and Cr Glenn Wilson
Apologies: Cr Louise O’Leary, Cr Joy Paddison and
Cr Doug Pout
|
|
Sunday
8 June
|
Mr Perfect BBQ at Memorial Hill, Parkes
Cr George Pratt
|
|
Wednesday
11 June
|
Central NSW Joint Organisation - Managing Media Training
Workshop, Orange
Mayor Neil Westcott and Deputy Mayor Marg Applebee
Tullamore Community Consultative Committee Meeting, Bowling
Club
Apology: Cr George Pratt
|
|
Thursday
12 June
|
Currajong Disability Biggest Morning Tea, Parkes
Mayor Neil Westcott, Deputy Mayor Marg Applebee, Cr Doug
Pout and Cr Joy Paddison
Apologies: General Manager Kent Boyd, Cr Glenn Wilson, Cr
Matthew Scherer, Cr Kenny McGrath, Cr Louise O’Leary, Cr Bill Jayet and
Cr Louise O’Leary
Christian School Year 1-2 History Class Presentation, Parkes
Deputy Mayor Marg Applebee
Rural Roads Advisory Committee, Tullamore Bowling Club
Mayor Neil Westcott, Cr Louise O’Leary,
Cr Kenny McGrath,
Cr Glenn Wilson and Director Operations Logan
Hignett
|
|
 Deputy Mayor Marg Applebee and Cr Doug Pout attended
the Central West Police District Awards
Ceremony.
|
|
  Deputy Mayor Marg Applebee enjoying her time at the
NSW Variety Bush.
|
|
Mayor Neil Westcott, Deputy Mayor
Marg Applebee and Councillor Bill Jayet pictured driving the truck at the National
Simultaneous Storytime with the Cat
|
|
  Mayor Neil Westcott pictured with Bob De La Hunty
from HARS at the Project and Flight. The Mayor had the opportunity to go for
a trip in the Pictured DC3 Aircraft out to the Dish and North Parkes Mines.
|
|
Mayor Neil Westcott, Deputy Mayor Marg Applebee,
General Manger Kent Boyd and Ken Keith celebratng the opening of Twin Green
Health Care with their Staff.  
|
|
 Deputy Mayor Marg Applebee and Councillor Louise
O’Leary enjoyed their evening at the Peak Hill Leisure Arts
and Cratfs 52nd Exhibiton.
|
|
 Mayor Neil Westcott and Deputy Mayor
Marg Applebee pictured with their partners
Mrs Alison Westcott and Mr Luke Clyne
looking lovely and enjoying their time at the
Annual Parkes Races.
|
|
Councillor George Pratt enjoying his Sunday morning
at the Mr. Perfect BBQ.
|
|
   Mayor Neil Westcott, Deputy Mayor Marg Applebee, Councillor
Joy Paddison and Councillor Doug Pout had a fun morning with everyone at
Currajong Disability Biggest Morning Tea and had the opportunity to enjoy a
delicious morning tea prepared by the staff and residents while rasining
funds for Cancer Council
|
|
Deputy Mayor Marg Applebee had the privilege of
visting and speaking to the Year 1-2 History Class at Parkes Christian School
were she presented a slideshow of her role as a Deputy Mayor and answered
their various questions about her role and about general topics relating to
the Shire.
 
|
Cr Neil Westcott
Mayor
|
Ordinary
Council Meeting Agenda
17
June 2025
|
10.2 Coming
Known Events for Mayor and Councillors
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is open, accountable, and representative.
Strategy: Advocate and
provide strong representation for our community at the regional, state, and
federal levels.
Author: Cr
Neil Westcott
Annexures: Nil
|
Motion
That Council:
1. Note the known
upcoming meetings, functions and events for the Mayor and Councillors for the
period 14 June 2025 to 12 July 2025.
|
Report
Table1. below, lists the upcoming meetings, functions
and events requiring the attendance of the Mayor or Councillors in relation to
community or civic matters during the period 14 June 2025 through to 12 July
2025:
|
Table 1: Known upcoming Meetings, Functions and Events
for Mayor and Councillors
|
|
Date
|
Function
|
|
June
16 June
|
Bogan Gate Community Consultative Committee Meeting
Memorial Hall
Cr George
Pratt
|
|
Tuesday
17 June
|
Floodplain Committee Meeting, Committee Room
Mayor Neil Westcott, Deputy Mayor Marg Applebee, Cr
George Pratt and Cr Glenn Wilson
Economy, Destination and Events Advisory Committee
Cooke Park Pavillion
Mayor Neil Westcott, Deputy Mayor Marg Applebee, Cr Doug
Pout, Cr Bill Jayet, Cr Glenn Wilson, Cr Joy Paddison and General Manager
Kent Boyd
Community, Liveability and Access Advisory Committee
Meeting
Committee Room
Mayor Neil Westcott, Deputy mayor Marg Applebee, Cr Bill
Jayet, Cr Doug Pout, Cr George Pratt and Cr Louise O’Leary
Ordinary Council Meeting, Council Chambers
All Councillors and Directors
|
|
Wednesday
18 June
|
Official Opening of CUC Centre, Parkes
All Councillors
Visit by Mr Jamie Chaffey MP
All Councillors and Directors
Quorn Solar Park site visit
All Councillors and Directors
|
|
Thursday
19 June
|
Executive Certificate Election Program, Syndey
Cr Joy Paddison
The Parkes District Liaison Committee, Committee Room
Cr George Pratt, Director Operations Logan Hignett, CFO
Jaco Barnard and Executive Manger Finance Luke Nash
|
|
Friday
20 June
|
Special Readers Week, Trundle Children’s Centre
Deputy Mayor Marg Applebee
Apology: Cr Joy Paddison
|
|
Monday
23 June
|
Peak Hill Local Aboriginal Land Council (PHLALC) Meeting,
Peak Hill
Mayor Neil Westcott, Deputy Mayor Marg Applebee and Cr
Louise O’Leary
Peak Hill Community Consultative Committee Meeting, AIF
Hall
Cr Louise O’Leary
|
|
Tuesday
– Friday
24 – 27
June
|
National General Assembly (NGA), Canberra
Deputy Mayor Marg Applebee, Cr Bill Jayet and Kent Boyd
General Manager
|
|
Wednesday
25 June
|
NAIDOC Ceremony, Parkes Public School
Mayor Neil Westcott and Cr Joy Paddison
|
|
Thursday
26 June
|
Trundle Community Consultative Committee Meeting, Memorial
Hall
Cr Joy Paddison
|
|
Friday
27 June
|
Executive
Certificate Election Program, Syndey
Cr Doug
Pout
|
|
Saturday
28 June
|
Waste 2 Art Exhibition Official Opening, Parkes Library
Mayor Neil Westcott and Deputy Mayor Marg Applebee
Rotary Dinner, Parkes
Cr Kenny McGrath and Cr Glenn Wilson
|
|
Tuesday
1 July
|
Councillor Workshop, Council Chambers
All Councillors and Directors
|
|
Friday
4 July
|
Parkes High School Recognition Term 2 Assembly, Parkes
Cr Doug Pout and Cr Joy Paddison
|
|
Wednesday
9 July
|
Tullamore Community Consultative Committee Meeting,
Bowling Club
Cr George Pratt
|
Cr Neil Westcott
Mayor
|
Ordinary
Council Meeting Agenda
17
June 2025
|
10.3 National
Simultaneous Storytime 2025
IP&R
Linkage: Pillar: Community
Goal: Our community is
creative, proud and has a strong sense of belonging.
Strategy: Provide
innovative library services that support social interaction and encourage
lifelong learning.
Author: Cr
Kerryn Jones
Annexures: A. Cr
Jayet, Deputy Mayor Marg Applebee and Mayor Neil Westcott at the National
Simultaneous Storytime event ⇩ 
B. National
Simultaneous Storytime Parkes Library ⇩ 
C. National
Simultaneous Storytime Peak Hill branch ⇩
|
Motion
That Council:
1. Accept and note
this Mayoral Minute
|
Report
National Simultaneous Storytime, in its 25th
year, was held at both Parkes and Peak Hill Libraries with Mayor Neil Westcott,
Deputy Mayor Marg Applebee and CR Bill Jayet in attendance at the Parkes
Library for the event.
On Wednesday 21 May over 2 million readers joined together
on National Simultaneous Storytime (NSS) to read the same picture book, The
Truck Cat at exactly 12:00pm. Now in its 25th successful year, it is a
colourful, vibrant, fun event that aims to promote the value of reading and
literacy, using an Australian children's book that explores age-appropriate
themes, and addresses key learning areas of the National Curriculum for
Foundation to Year 6.
Parkes and Peak Hill Library celebrated in style with live
performances of the book with local preschools and schools invited to the
Library to enjoy the event. Deb Jones expertly crafted a giant truck for Parkes
Library while Peak Hill Library Branch Officer, Jodi Sant also replicated a
cardboard truck for her Peak Hill audience.
Parkes Library have been participating in NSS for more than
a decade now, getting bigger and better each year. This year more than 100
people attended the event in Parkes, and a further 30 people attended the event
in peak Hill. National Simultaneous Storytime will always remain a highlight in
the Library’s calendar.
Cr Neil Westcott
Mayor
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
10.4 Central
NSW Joint Organisation (CNSWJO) Board Meeting - Orange on 29 May 2025
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is contemporary, effective and efficient.
Strategy: Ensure
compliance with statutory requirements and ensure Parkes Shire Council’s
operations are supported by good corporate governance and effective risk
management.
Author: Cr
Neil Westcott
Annexures: A. CNSWJO
Board Meeting Minutes from 29.05.2025 ⇩
|
Motion
That Council:
1. Receive and note
the information about the CNSWJO Board meeting.
|
Report
As I was unable to attend this meeting, the General Manager
Kent Boyd attended the Central New South Wales Joint Organisation (CNSWJO)
Board meeting in Orange on 29 May 2025.
See attached the Minutes from the meeting.
Cr Neil Westcott
Mayor
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
10.5 Central
NSW Joint Organisation - Farewell to Executive Officer Jenny Bennett
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is open, accountable, and representative.
Strategy: Advocate and
provide strong representation for our community at the regional, state, and
federal levels.
Author: Cr
Neil Westcott
Annexures: Nil
|
Motion
That Council:
1) Note
the Mayoral Minute.
2) Thank
Ms Jenny Bennett for her significant contribution to the Central West
including CENTROC and CNSWJO.
3) Endorse
a letter to Ms Jenny Bennett signed by all Councillors to thank her and
wishing her well in retirement.
|
Report
I would like to take the time on
behalf of Parkes Shire Council, to acknowledge Ms Jenny Bennett, the Executive
Officer of the Central NSW Joint Organisation. Ms Bennett has officially
retired and has been a dear friend to Parkes Shire Council.
Ms Jennifer Bennett
(‘Jenny’), was the Executive Officer of the Central NSW Joint Organisation (CNSWJO) and she has devoted 20
years of leading, supporting and motivating staff
and councillors across 11 Central NSW councils, including Parkes Shire Council
to develop strategies, policies, services and
activities that deliver outcomes for the region and the state.
After serving as a Councillor on
Mudgee Shire Council (1999 to 2004), Jenny then successfully led the Central
NSW Regional Organisation of Councils (Centroc) as its Executive Officer from
2006, taking on her current position as Executive Officer of the Central NSW
Joint Organisation in 2018.
The CNSWJO, like its predecessor
Centroc, has a strong reputation as a leader in the
state influencing policy and delivering outcomes across a broad range of
complex portfolios including water, health, transport, infrastructure, energy,
planning and disaster resilience to name a few.
Leading the State’s network
of Joint Organisations, Jenny's influence extends beyond the Central NSW region
to deliver outcomes for the whole of regional NSW. She is often the first port
of call for councils, other Joint Organisations and state agencies for advice
and input on strategy, policy and programming to meet the needs of regional NSW.
Through two droughts, increasing
challenges from climate variability and pressures from the current political,
social and economic environment, Jenny tirelessly advocated for the needs of
the Central NSW region with policy makers, legislators, decision makers,
investors and anyone who can advance the interests of the region.
Jenny is an asset to local
government. Her qualifications include a Bachelor of Arts, project management
and she is a Graduate of the Australian Institute of Company Directors (GAICD).
She is also a member of the International Association for Public Participation
which has informed her collaborative approach and appreciation for the value of
collective action to deliver outcomes.
Whilst Jenny was the Executive
Officer of the Central NSW Joint Organisation, she had grown the organisation
from four staff to a team of four staff to a team of ten staff.
Our CNSWJO is the best within the
State, and this is down to Jenny’s dedication. Jenny developed a regional
team model which has grown to support Council staff in training, water,
transport, net zero, disaster resilience, corporate services, fleet, IP&R,
HR, IT & Cyber security, tourism, building surveying and planning.
The governance model ensures that
staff and regional projects have buy-in and support from the top. The regional
team model includes sponsoring general managers and portfolio mayors for each
of the JO’s strategic priorities.
Jenny led and facilitated Central
NSW councils’ collaborations with key stakeholders influencing plans and
strategies for the region including:
· 2009
Centroc Water Security Study – winning an Australian Engineering
Excellence award
· 2015
Regional Infrastructure Review and Assessment: Decision Making Matrix
· 2016
Central West and Orana Regional Plan 2036
· 2017
Draft Future Transport 2056 Strategy
· 2021
Macquarie, Lachlan Regional Water Strategies
· 2021
Town Water Risk Reduction Program
· 2023
Business Case on the Nexus Between Energy Security and Emissions Reduction.
Council has successfully
participated in the exhaustive list of aggregated procurements that the CNSWJO
has run for its members councils to ensure value for money and increased buying
power. The CNSWJO procurement program alone has delivered close to $1.9m in
cost saving for the 2024/25 YTD through regional contracts.
On behalf of Parkes Shire Council, I would like to sincerely thank Jenny
for her fearless leadership and her significant contribution to the Central
West. Both General Manager Kent Boyd and I attended Jenny’s
farewell event on 28 May 2025 to thank Jenny personally and provide our sincere
gratitude to Jenny and wished her well in her retirement.
|
Mayor Kevin Beatty (Cabonne Council), Jenny Bennett
(CNSWJO) and General Manager Kent Boyd attending Jenny Bennett’s
farewell in Orange on 28 May 2025.
|
Cr Neil Westcott
Mayor
|
Ordinary
Council Meeting Agenda
17
June 2025
|
10.6 2025
Local Roads Congress - 2 June 2025
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is open, accountable, and representative.
Strategy: Advocate and
provide strong representation for our community at the regional, state, and
federal levels.
Author: Cr
Neil Westcott
Annexures: A. 2025
Local Roads Congress Communique ⇩ 
|
Motion
That Council:
1. Receive and note
the information about the Local Road Congress on 2 June 2025.
|
Report
I had the pleasure of
representing Council, along with Logan Hignett at this year’s
state’s Local Roads Congress at the NSW Parliament House in Sydney. This
year’s theme focused on “Reflect, Rethink, Resolve” with
discussions and presentations which will inform the advocacy and focus of the
Roads and Transport Directorate over the next 12 months.
A full overview of what was discussed is included in the
2025 Local Roads Congress Communique attached at Annexure A.
Cr Neil Westcott
Mayor
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Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary Council Meeting Agenda
17 June 2025
|
11 Councillor
Report(s)
11.1 2025 Local
Government NSW Destination and Visitor Economy Conference held on 26 - 28 May
2025
Author: William
Jayet, Councillor
Authoriser: Kent
Boyd PSM, General Manager
Annexures: Nil
|
Recommendation
That:
1. The Councillors
note the contents of the report.
|
It was my pleasure to attend the LGNSW Destination and
Visitor Economy Conference in Kingscliff alongside Council’s Tourism and
Visitor Services Coordinator Lisa Moon, representing Parkes Shire Council.
The event brought together
tourism professionals and local government representatives from across the
state for valuable networking, the NSW Top Tourism Town Awards, and
presentations from industry leaders.
Despite cost-of-living pressures,
NSW continues to lead the nation with over 100 million visitors (96.8 million
domestic and 3.7 million international) in the year to September 2024. These
visitors stayed 224 million nights, up 9.3%, and spent $52.9 billion,
highlighting the continued strength and importance of tourism, especially for
towns like Parkes with major attractions like The Dish and the Elvis Festival.
Keynote Speakers
A standout was Gus Balbontin,
former Executive Director of Lonely Planet, who shared powerful insights on
innovation, adaptability, and risk-taking. His keynote was energetic and
inspiring. sharing insights into how destinations can embrace disruption and
respond to rapid change with creativity and bold thinking.
Michael Rodrigues, NSW’s
24-Hour Economy Commissioner, introduced new toolkits to help councils activate
their night-time economy, valuable insight for Parkes as we plan for
bypass-related changes. These resources have already been shared with our Economic
Development Specialist.
Emily Collins from Sound NSW also
offered inspiring ideas on using music and cultural events to enhance tourism.
We recommend Council explore working with her team to support future concerts
like those held at Cooke Park.
Northern Rivers Rail Trail E-Bike Experience
Lisa and I joined an 8.5km e-bike
ride along a section of the newly created 132km long 'Northern Rivers Rail
Trail'. Bike trails are growing so much in popularity - producing huge
financial booms through increasing numbers of bike enthusiasts travelling throughout
the state to participate in bike rides. Neither Lisa nor I had ridden a bike in
over 20 years, but the e-bikes made it easy, and enjoyable (even with a small
mishap on my end!). The experience highlighted how Parkes Shire Council are on
the right track tapping into the growing cycling market.
Lisa enlightened me that we
already have over 1,000km of gravel cycle tracks mapped out and being promoted
across our shire, and our first bike ride event planned for 1 November with
major cycling event company, Goodness Gravel. Lisa expressed that this
ride gives us confidence in our direction and inspiration to enhance cycling as
a tourism product for Parkes Shire. Stops along the way on our ride included
Hosanna Farmstay and local cheesemakers, showing how even simple rural
experiences can be strong visitor drawcards and it highlighted the
opportunities that exist for farming communities to open up their properties
that sit along our trails as possible stopovers for refreshments, etc.
Final Thoughts
Tweed Shire Council were
wonderful hosts. While Parkes didn’t enter this year’s Tourism
Awards, I recommend we do so next year, there’s much to gain in
promotion, recognition, and benchmarking.
Overall, it was a terrific
conference, a chance to support Lisa, show Council’s commitment to
tourism, and bring back ideas that can help shape our visitor economy moving
forward.
|
   Parkes Shire Council representatives - Cr Bill Jayet
and Lisa Moon
|
|
Award Winners at the conference - The Top Tourism
Town Old Award went to Kiama, Huskisson won Gold in the Tiny Tourism Town
category, Merimbula Gold in the Small Tourism Town section whilst locally
Millthorpe won the NRMA People's Tiny Tourism Town Choice Award.
|
Bill Jayet
COUNCILLOR
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Ordinary
Council Meeting Agenda
17
June 2025
|
11.2 Meals
on Wheels Conference - Parkes 28 & 29 May 2025
Author: Doug
Pout, Councillor
Authoriser: Kent
Boyd PSM, General Manager
Annexures: A. Parkes
Host Regional Forum ⇩ 
B. Network
Support Team - support provided ⇩ 
|
Recommendation
That:
1. Note the contents
of the Councillor Report.
|
ISSUES AND COMMENTARY
As Council’s Representative
for the Meals on Wheels (MOW) Committee I was invited to attend their Regional
Conference which was held in Parkes on 28 and 29 May 2025 held in Parkes.
NSW Meals on Wheels employs staff
with a title of “Network Support Staff” to assist and support
services that have membership with NSW Meals on Wheels. Each Network Support
Officer has a designated area to support Meals on Wheels services within the
designated areas. The two that attended the Conference was the Central
West/Orana Far West and Riverina Murray areas.
For the Central West/Orana Far
West we have services as far as Coonamble, Wentworth and Holbrook attending
amongst many more. At the conference was also the current Network Support team
available for members as well as two other persons outside of Meals on Wheels
who also support the members and have a title of Specialist officers being Kim
McLean-Ageing & Sector Support Coordinator and Andrea Kurta- SSD CHSP
Engagement officer.
The conference covered an array
of speakers who discussed topics that will support them in their individual
business moving forward into the future. This allows for personal growth to
gather information to take back to their individual businesses.
As this is a combined Regional
Conference it also gives people the opportunity to network, meet colleagues
face to face and build new relationship.
The CEO, Les MacDonald, who will
be retiring this year after 20 years and our Deputy CEO Claudia Odello, will be
stepping into his role from July this year. This gave the opportunity for all
Meals on Wheels staff to personally wish him well for his work over the years
as well as for him to give his well wishes into the future of all Meals on
Wheels services.
Attached to this report is a short
list of the types of support that Network Support Officers provide to their
members. Also is the Newsletter following the Conference.
My speech to the Conference was
as follows:
Good morning everyone, I’m Councillor Doug Pout,
and it’s a pleasure to be here today representing Parkes Shire Council.
• I’d like to begin by acknowledging the
Traditional Custodians of the land on which we meet today and pay my respects
to Elders past and present.
• I extend that respect to any Aboriginal or
Torres Strait Islander people joining us today.
• It’s my honour to welcome you all to
this combined Regional Meals on Wheels Conference, which brings together two
major regions - Central West/Orana Far West and Riverina Murray.
• Today we welcome services from far and wide,
including Coonamble, Wentworth and Holbrook, and many more.
• This conference is a wonderful opportunity to
hear from inspiring speakers, share knowledge, and gather tools to help
strengthen your services into the future.
• A special thank you to Meals on Wheels NSW for
providing this platform to connect.
• I’d like to take a moment to acknowledge
the incredible work of the Network Support Staff, the team behind the scenes
supporting the services who are members of NSW Meals on Wheels.
• Each Network Support Officer is assigned to a
specific area, providing guidance and hands-on assistance with everything from
assisting with planning and development, to quality reviews, training, policy,
grants, compliance, and food safety, their role in supporting services across
the state cannot be understated.
• I’d like to extend a heartfelt thank you
to NSW Meals on Wheels for hosting this important gathering. It’s more
than just a conference, it’s an opportunity to connect face-to-face,
build relationships, and support one another in the incredible work you do.
• I’d also like to acknowledge a
significant moment for the organisation - as CEO Les MacDonald prepares to
retire after 23 Years Leadership and Service.
• On behalf of Parkes Shire Council, thank you
Les for your dedication and tireless work in leading Meals on Wheels NSW.
• And congratulations to Claudia Odello, who
will step into the role of CEO from July. We wish you every success in this
next chapter.
• Parkes Shire Council is proud to support the
Meals on Wheels community, and the difference you make in the lives of
thousands of people each day.
• Thank you all again for your commitment to
your communities, and I hope you enjoy a rewarding and inspiring conference.
|
Pictured: Jamie Webb and Councillor Doug Pout with
Elvis
|
Doug Pout
COUNCILLOR
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Ordinary
Council Meeting Agenda
17
June 2025
|
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Ordinary
Council Meeting Agenda
17
June 2025
|
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Ordinary Council Meeting Agenda
17 June 2025
|
12 Reports
of Committees
12.1 Minutes of the
Arts Advisory Council Meeting held on 20 May 2025
IP&R
Linkage: Pillar: Leadership
Goal: Our
local government is open, accountable and transparent.
Strategy: Provide open
and transparent decision-making and undertake the civic duties of Council with
professionalism and integrity.
Author: Georgia
Smith, Administration Officer
Authoriser: Annalise
Teale, Acting Director Planning and Community Services
Annexures: A. Arts
Advisory Council Meeting Minutes - 20 May 2025
|
Recommendation
That Council:
1. Receive and
confirm the Minutes of the Arts Advisory Council Meeting held on Tuesday 20
May 2025 appended at Annexure A.
|
|
Arts Advisory Council Meeting
Minutes
20 May 2025
|
|
Arts
Advisory Council Meeting
 Minutes
Tuesday 20
May 2025
|
|
|
|
|
Minutes
of the Arts Advisory Council Meeting
Held
on Tuesday, 20 May 2025 at the
Parkes
Committee Room, 2 Cecile Street, Parkes
Present:
Cr Bill Jayet Councillor
Cr Doug Pout Councillor
Cr Joy Paddison
Councillor
Cr Louise O’Leary
Councillor
Margot Jolly Chairperson
Irene Ridgeway Artist
Janelle Faunt Parkes
Potters Group
Council Officers in Attendance:
Annalise Teale Director
Planning & Community Services (Acting)
Kerryn Jones Manager
Cultural, Education & Library Services
Georgia Smith Minutes
Secretary
NOTES
The meeting commenced at 5.29pm and concluded at 6.46pm.
Order Of Business
1 Opening
of Meeting.. 4
2 Acknowledgement
of Country.. 4
3 Apologies.. 4
4 Confirmation
of Minutes.. 4
4.1 Minutes
of the Arts Advisory Council Meeting held on 4 February 2025. 4
5 Disclosures
of Interests.. 5
6 Late
Business.. 5
7 Officers'
Reports.. 5
7.1 Parkes
Shire Council Cultural Centre Report 5
7.2 Parkes
Community Arts Inc. 5
7.3 Parkes
Painting Group. 5
7.4 Parkes
Potters Group. 6
7.5 Parkes
Shire Concert Band. 6
8 OTHER
BUSINESS.. 7
9 Report
of Confidential Resolutions.. 8
10 Conclusion
of Meeting.. 8
1 Opening
of Meeting
The Chairperson declared the
Arts Advisory Council Meeting of Tuesday, 20 May 2025 open and welcomed Council
Officials in attendance.
2 Acknowledgement
of Country
The Chairperson read the
following Acknowledgement of Country:
Parkes Shire Council
acknowledges the Traditional Custodians of the Wiradjuri Country
and recognises and respects their cultural heritage, beliefs and continuing
connection with
the lands and rivers of the Parkes Shire.
Council pays its respects to
Elders past, present and emerging and extends this respect to
all First Nations peoples in the Parkes Shire.
3 Apologies
Annette Witherow
Elly Tom
Cr Neil Westcott
Lisa Ramsay
Duncan Clement
Rhonda Redenbach
Sharon Degeling
4 Confirmation
of Minutes
5 Disclosures
of Interests
The Chairperson reminded Council Officials of their
obligation under Council's Code of Conduct to disclose and manage any conflicts
of interest they may have in matters being considered at the meeting, and
invited Council Officials present to disclose any such interests.
Nil interests were disclosed.
6 Late
Business
The Chairperson advised that no late items of business had
been submitted to the meeting.
7 Officers'
Reports
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7.1 Parkes
Shire Council Cultural Centre Report
|
|
KERRYN
JONES provided an update
Discussions:
·
Councillor O’Leary questioned
if the Carrington hotel in Peak Hill was possible to hold future exhibitions.
·
Kerryn to look into this being a
possibility.
Recommendation
That:
1. The
committee receive and note this report.
Moved to accept: Kerryn Jones
Second: Cr Bill Jayet
|
|
7.2 Parkes
Community Arts Inc
|
|
MARGOT
JOLLY provided an update
Recommendation
That:
1. The
Committee receive and note this report.
Moved to accept: Margot Jolly
Second: Cr Bill Jayet
|
|
7.3 Parkes
Painting Group
|
|
KERRYN
JONES provided an update
Discussions:
·
The Committee was excited about the
exhibition being held in Buchanan house which will run from Friday 19
September to Sunday 21st September, which will also include
displays from the Parkes Potters group.
Recommendation
That:
1. The
Committee receive and note this report.
Moved to accept: Margot Jolly
Second: Irene Ridgeway
|
|
7.4 Parkes
Potters Group
|
|
Jannelle
Faunt provided an update
Discussions:
·
The Parkes Potters group AGM was held
in April, with a new Committee elected.
Recommendation
That:
1. The
Committee receive and note this report.
Moved to accept: Janelle Faunt
Second: Bill Jayet
|
|
7.5 Parkes
Shire Concert Band
|
|
KERRYN
JONES provided an update
Discussions:
·
The Parkes Shire Concert band are on
the lookout for an alternative facility, which will be more accessible.
·
Councillor Bill Jayet questioned
about the Sydney Youth Orchestra to come to Parkes for a show.
·
Kerryn to follow up.
Recommendation
That:
1. The
Committee receive and note this report.
2. The
Committee discuss the proposal of Council partnering with Music In The
Regions at the next Committee meeting with Elly Tom’s input.
Moved to accept: Kerryn Jones
Second: Cr Doug Pout
|
8 OTHER
BUSINESS
1. Kerryn
Jones asked for feedback from the committee on the 2025/2026 Operation Plan
function of Arts and Culture. Kerryn to raise amendments and issues with
Governance team. Councillor
O'Leary requested clarification on where Cultural Heritage sits in the
Operational Plan
2. Kerryn
Jones is working on the Terms of Reference for the Committee. Kerryn to ask
Council’s Governance team if a Committee member can stay chairperson, or
if it is required to be a Councillor.
3. Consultation
sessions to update the priorities of the Arts Advisory Council are currently
being scheduled in Parkes, Peak Hill and Trundle. These sessions will be
facilitated by Arts OutWest.
4. Councillor
Jayet mentioned that there are a number of arts groups not represented at the
meetings and possibility of representatives accessing the meetings on-line.
Kerryn suggested this could also be raised and discussed at Community
Consultation forums.
5. Councillor
O'Leary suggested allocation of an event at a village each year to coincide
with and Arts Advisory meeting at the village inviting the community to attend.
9 Report
of Confidential Resolutions
In accordance with clauses
14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed
during a meeting, or a part of a meeting that is closed to the public must be
made public by the Chairperson as soon as practicable. Such resolutions
must be recorded in the publicly available minutes of the meeting.
10 Conclusion
of Meeting
The meeting concluded at 6.46pm.
This is the final page of the minutes comprising 8 pages
numbered 1 to 8 of the Arts Advisory Council Meeting held on Tuesday, 20 May
2025 and confirmed on Tuesday, 5 August 2025.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
12.2 Minutes
of the Airport Development Advisory Committee Meeting held on 20 May 2025
IP&R
Linkage: Pillar: Leadership
Goal: Our
local government is open, accountable and transparent.
Strategy: Provide open
and transparent decision-making and undertake the civic duties of Council with
professionalism and integrity.
Author: Sharon
Ross, Manager Facilities
Authoriser: Logan
Hignett, Director Operations
Annexures: A. Airport
Development Advisory Committee Meeting Minutes - 20 May 2025
|
Recommendation
That Council:
1. Receive and
confirm the Minutes of the Airport Development Advisory Committee Meeting
held on Tuesday 20 May 2025 appended at Annexure A.
|
|
Airport Development Advisory
Committee Meeting Minutes
20 May 2025
|
|
Airport
Development Advisory Committee Meeting
Minutes
Tuesday 20
May 2025
|
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Minutes
of the Airport Development Advisory Committee Meeting
Held
on Tuesday, 20 May 2025 at the
Parkes
Council Chamber, 2 Cecile Street, Parkes
Present:
Cr Marg Applebee Councillor
(Chair)
Cr William Jayet Councillor
Cr Joy Paddison Councillor
Cr Doug Pout Councillor
Cr Glenn Wilson Councillor
Council Officers in Attendance:
Mr Anthony McGrath Acting
General Manager
Mr Logan Hignett Director
Operations
Mrs Sharon Ross Manager
Facilities
Guests in Attendance:
Deb Jones CHEB
NOTES
The meeting commenced at 9.31am and concluded at 10.10am.
Order Of Business
1 Opening
of Meeting.. 4
2 Acknowledgement
of Country.. 4
3 Apologies.. 4
4 Confirmation
of Minutes.. 4
4.1 Minutes
of the Airport Development Advisory Committee Meeting held on 21 January 2025. 4
5 Disclosures
of Interests.. 4
6 Late
Business.. 4
7 Officers'
Reports.. 5
7.1 HARS
Land Matters. 5
7.2 Heritage
Area at Parkes Airport 5
7.3 Proposed
RA Aus event for 2026. 5
8 Report
of Confidential Resolutions.. 6
9 Conclusion
of Meeting.. 6
1 Opening
of Meeting
The Chairperson declared the
Airport Development Advisory Committee Meeting of Tuesday, 20 May 2025 open and
welcomed Council Officials in attendance.
2 Acknowledgement
of Country
The Chairperson read the
following Acknowledgement of Country:
Parkes Shire Council
acknowledges the Traditional Custodians of the Wiradjuri Country
and recognises and respects their cultural heritage, beliefs and continuing
connection with
the lands and rivers of the Parkes Shire.
Council pays its respects to
Elders past, present and emerging and extends this respect to
all First Nations peoples in the Parkes Shire.
3 Apologies
Cr Neil Westcott Mayor
4 Confirmation
of Minutes
5 Disclosures
of Interests
The Chairperson reminded Council Officials of their
obligation under Council's Code of Conduct to disclose and manage any conflicts
of interest they may have in matters being considered at the meeting, and
invited Council Officials present to disclose any such interests.
Nil interests were disclosed.
6 Late
Business
The Chairperson advised that no late items of business had
been submitted to the meeting.
7 Officers'
Reports
|
7.1 HARS
Land Matters
|
|
Committee
Recommendation
Moved: Cr
Doug Pout
Seconded: Cr Joy Paddison
That Council
1. Commences rent charges
from November 2025 in accordance with the lease terms, subject to
determination of the site area (3.6 ha or 7.685 ha).
2. That income generated
from the rental paid for the site in set aside for the development of the
Heritage Precinct at Parkes Regional Airport adjacent to Muzyczuk Drive.
|
|
7.2 Heritage
Area at Parkes Airport
|
|
Committee
Recommendation
Moved: Cr
William Jayet
Seconded: Cr Doug Pout
That:
1. The
concept design proposal for a Heritage Area at Parkes Regional Airport be
endorsed by Council.
|
Cr Glenn Wilson joined the meeting
at 10.00am
|
7.3 Proposed
RA Aus event for 2026
|
|
Committee
Recommendation
Moved: Cr
William Jayet
Seconded: Cr Joy Paddison
That:
1. Council approve
the RA AUS event to be held from 27 to 29 March 2026 at Parkes Regional
Airport.
|
8 Report
of Confidential Resolutions
In accordance with clauses
14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed
during a meeting, or a part of a meeting that is closed to the public must be
made public by the Chairperson as soon as practicable. Such resolutions
must be recorded in the publicly available minutes of the meeting.
9 Conclusion
of Meeting
The meeting concluded at 10.10am.
This is the final page of the
minutes comprising 6 pages numbered 1 to 6 of the Airport Development Advisory
Committee Meeting held on Tuesday, 20 May 2025 and confirmed on 17 June 2025.
|
|
Cr Marg Applebee
CHAIRPERSON
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
12.3 Minutes
of the Wiradjuri Elders Advisory Committee Meeting held on 4 June 2025
IP&R
Linkage: Pillar: Leadership
Goal: Our
local government is open, accountable and transparent.
Strategy: Provide open
and transparent decision-making and undertake the civic duties of Council with
professionalism and integrity.
Author: Georgia
Smith, Administration Officer
Authoriser: Annalise
Teale, Acting Director Planning and Community Services
Annexures: A. Wiradjuri
Elders Advisory Committee Meeting Minutes - 4 June 2025
|
Recommendation
That Council:
1. Receive and
confirm the Minutes of the Wiradjuri Elders Advisory Committee Meeting held
on Wednesday 4 June 2025 appended at Annexure A.
|
|
Wiradjuri Elders Advisory
Committee Minutes
4 June 2025
|
|
Wiradjuri
Elders Advisory Committee
Minutes
Wednesday 4
June 2025
|
|
|
|
|
Minutes
of the Wiradjuri Elders Advisory Committee
Held
on Wednesday, 4 June 2025 at the
Parkes
Council Chamber, 2 Cecile Street, Parkes
Present:
Cr Marg Applebee Chair
Cr Neil Westcott Mayor
Cr Doug Pout Councillor
Cr Louise O’Leary Councillor
Mrs Gail Smith Community
Member
Mrs Pat Oliver Community
Member
Mrs Ronda Sharpe Community
Member
Mr Geoff Anderson Community
Member
Council Officers in Attendance:
Annalise Teale Acting
Director Planning and Community Services
Ms Kerryn Jones Cultural,
Education and Library Services Manager
Georgia Smith
Minutes Secretary
NOTES
Cr’s Pout and O’Leary attended via
audio-visual link.
The meeting commenced at 11.10am and concluded at 12.00pm.
Order Of Business
1 Opening
of Meeting.. 4
2 Acknowledgement
of Country.. 4
3 Apologies.. 4
4 Confirmation
of Minutes.. 4
4.1 Minutes
of the Wiradjuri Elders Advisory Committee held on 15 April 2025. 4
5 Disclosures
of Interests.. 4
6 Late
Business.. 5
7 Officers'
Reports.. 5
7.1 Bushman's
Hill Project 5
7.2 2025
NAIDOC Week celebrations. 5
8 OTHER
BUSINESS.. 6
8 Report
of Confidential Resolutions.. 6
9 Conclusion
of Meeting.. 6
1 Opening
of Meeting
The Chairperson declared the
Wiradjuri Elders Advisory Committee of Wednesday, 4 June 2025 open and welcomed
Council Officials in attendance.
2 Acknowledgement
of Country
The Chairperson read the
following Acknowledgement of Country:
Parkes Shire Council
acknowledges the Traditional Custodians of the Wiradjuri Country
and recognises and respects their cultural heritage, beliefs and continuing
connection with
the lands and rivers of the Parkes Shire.
Council pays its respects to
Elders past, present and emerging and extends this respect to
all First Nations peoples in the Parkes Shire.
3 Apologies
Cr Bill Jayet Councillor
Mrs Marg Keys Community
Member
Mr Robert Clegg Community
Member
Ms Irene Ridgeway Community
Member
4 Confirmation
of Minutes
5 Disclosures
of Interests
The Chairperson reminded Council Officials of their
obligation under Council's Code of Conduct to disclose and manage any conflicts
of interest they may have in matters being considered at the meeting, and
invited Council Officials present to disclose any such interests.
Nil interests were disclosed.
6 Late
Business
The Chairperson advised that no late items of business had
been submitted to the meeting.
The Committee observed a minute silence to acknowledge the
passing of Peak Hill Elder Rhonda Towney.
7 Officers'
Reports
|
7.1 Bushman's
Hill Project
|
|
Resolved
WEA 008/25
Moved: Geoff
Anderson
Seconded: Ronda
Sharpe
That:
1. This
committee recommend the Council allocate the 2025-2027 NSW Heritage Grant
funds to interpretive signage on the Bushman’s Hill Reserve as part of
the Masterplan.
2. This
committee nominate representatives for a small working party or curatorium to
oversee the design and content of the signage that ensures design sensitivity
to the location and accuracy of information.
Discussions:
- Council staff gave an update.
- Following last meeting, Kerryn
Jones and Annalise Teale took a visit to Bushman’s Hill. Annalise
indicated that there was money available through the NSW Heritage fund
to be spread across a 2 year period. The funding could be used on
anything that supports heritage in the Shire, Council agreed that the
funding could be used towards the interpretive signage at
Bushman’s Hill.
- The Committee nominated Geoff
Anderson to be a member of the working group or curatorium as he
is also a representative of the language group, and can use their input
to oversee the design and content of the signage.
Carried
|
|
7.2 2025
NAIDOC Week celebrations
|
|
Resolved
WEA 009/25
Moved: Pat
Oliver
Seconded: Geoff Anderson
That:
1. The
committee advise on how to proceed with planning for the NAIDOC Week
Community Fun Day and potential date (dependent upon grant funding outcome).
Discussions:
- Council staff gave an overview
plan.
- At the last meeting it was
raised for Council to apply for a grant, Cr Marg Applebee applied
through Central West Lachlan Landcare on behalf of Council, the funding
received wasn’t the amount requested, it is just over $2,000. In
the last meeting Robert Clegg mentioned a potential for Evolution mining
to support with funding, Cr Marg Applebee has reached out to Evolution
and is awaiting a response.
- Geoff Anderson mentioned
reaching out to Fortescue to see if there is a possibility for their
support as they have helped in the past.
- Cr Marg Applebee broke down
the funding received, art $400, bbq $600, weaving $600 and entertainment
$500.
- Central West Lachlan Landcare
would like to sit down with a working group to go through how to
approach NAIDOC week celebrations.
- Cr Marg Applebee to send an
email to Committee members to create NAIDOC committee.
- At this stage, Saturday 13th
September has been locked in for the 2025 NAIDOC day celebrations to be
held.
- Working party meeting to be
held Thursday 12th June at 4pm at the CWLL office.
- Kerryn Jones to notify
Council’s Events team of date.
Carried
|
8 OTHER
BUSINESS
6. Councillor
Louise O’Leary suggested for next years NAIDOC celebrations to be held in
Peak Hill featuring artifacts from the Australian Museum that originated from
Peak Hill for display during NAIDOC week. Discussions to be held with Toni Bell
from Peak Hill Wiradjuri Elders.
8 Report
of Confidential Resolutions
In accordance with clauses
14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed
during a meeting, or a part of a meeting that is closed to the public must be
made public by the Chairperson as soon as practicable. Such resolutions
must be recorded in the publicly available minutes of the meeting.
9 Conclusion
of Meeting
The meeting concluded at 12.00pm.
This is the final page of the minutes comprising 6 pages
numbered 1 to 6 of the Wiradjuri Elders Advisory Committee held on Wednesday, 4
June 2025 and confirmed on Tuesday, 7 October 2025.
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Ordinary
Council Meeting Agenda
17
June 2025
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12.4 Minutes
of the Parkes Sports Council Meeting held on 10 June 2025
IP&R
Linkage: Pillar: Leadership
Goal: Our
local government is open, accountable and transparent.
Strategy: Provide open
and transparent decision-making and undertake the civic duties of Council with professionalism
and integrity.
Author: Anthony
McGrath, Director Customer, Corporate Services and Economy
Authoriser: Kent
Boyd PSM, General Manager
Annexures: A. Minutes
of the Parkes Sports Council Meeting held on 10 June 2025 ⇩
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Recommendation
That Council:
1. Receive and
confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday 10
June 2025 appended at Annexure A.
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary Council Meeting Agenda
17 June 2025
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13 Reports
of the General Manager
13.1 Making of the
Rates and Fixing of Charges 2025-2026
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is sustainable and plans for the future.
Strategy: Provide clear
long-term direction for the community through the development of the Integrated
Planning and Reporting framework.
Author: Luke
Nash, Executive Manager Finance
Authoriser: Jaco
Barnard, Chief Financial Officer
Annexures: A. Annexure
A - Office of Local Goverment - Circular No 25-06 - Rating Information 2025-26 ⇩ 
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Recommendation
That Council:
1. In accordance with
Chapter 15, Parts 4 and 5 of the Local Government Act 1993, make and
levy the following rates and annual charges for the 2025-2026 financial year:
(a) In relation to the Ordinary
Rates, Council applies the increase of 4.0 per cent, inclusive of the rate
peg, as determined by the Independent Pricing and Regulatory Tribunal.
(b) In
relation to Ordinary Rates and pursuant to section 494 of the Local
Government Act 1993, make and levy the following Ordinary Rates for the
year 01 July 2025 to 30 June 2026:
|
Category and Sub-Category
|
Minimum Rate
|
Cents in Dollar (Ad Valorem)
|
|
Ordinary -
Business Industrial
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$617.00
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1.7237910
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Ordinary -
Business Parkes CBD
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$617.00
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7.0659630
|
|
Ordinary -
Business Rate
|
$617.00
|
1.6545690
|
|
Ordinary -
Business Villages
|
$617.00
|
2.5419330
|
|
Ordinary -
Farmland Rate
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$617.00
|
0.3130440
|
|
Ordinary -
Mining Copper Producing
|
$617.00
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3.7617130
|
|
Ordinary -
Mining Rate
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$617.00
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18.5483330
|
|
Ordinary -
Residential Parkes
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$617.00
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1.2271500
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|
Ordinary -
Rural Residential Rate
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$617.00
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0.6201530
|
|
Ordinary -
Residential Rate
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$617.00
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0.4554600
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|
Ordinary -
Special Activation Precinct Developed
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$617.00
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2.0290000
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|
Ordinary -
Special Activation Precinct Undeveloped
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$617.00
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28.9990910
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(c) In
relation to waste management charges and pursuant to sections 496 and 501 of
the Local Government Act 1993, make and levy the following annual
charges on all consumers accessing the Parkes Shire waste management services
for the year 01 July 2025 to 30 June 2026:
|
Waste Group
|
Charge
|
|
Domestic
Waste Management Service Charge
|
$536.00
|
|
Domestic
Waste Management Service Charge (Vacant Land)
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$101.00
|
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Non-Domestic
Waste Management Service Charge
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$538.00
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|
Non-Domestic
Waste Management Service Charge (Vacant Land)
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$112.00
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In addition to
the maximum $250 pensioner rebate jointly funded by the Council (45%) and the
State Government (55%) in respect of general rates and domestic waste
charges, in accordance with the Council’s Pensioner Rate Rebate and
Hardship Policy, Council will provide an additional pensioner rebate of
$105.00 per eligible property from 1 July 2025 for the 2025/26 rating year.
This voluntary rebate will be paid pursuant to Section 582 of the Local
Government Act, 1993 and only pensioners that received the rebate in 2016/17
will continue to be eligible to do so
(d) In relation to water supply service charges and pursuant to sections
501, 502 and 552 of the Local Government Act 1993, make and levy
the following charges on all consumers connected to, or capable of being
connected to, the Parkes Shire water supply systems and water supply for the
year 01 July 2025 to 30 June 2026:
|
Water Access Charge Type
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Charge
|
|
Residential
- Standard Charge
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$317.00
|
|
Non-Residential
- 20mm
|
$317.00
|
|
Non-Residential
- 25mm
|
$492.00
|
|
Non-Residential
- 32mm
|
$819.00
|
|
Non-Residential
- 40mm
|
$1,279.00
|
|
Non-Residential
- 50mm
|
$2,000.00
|
|
Non-Residential
- 80mm
|
$5,094.00
|
|
Non-Residential
- 100mm
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$7,968.00
|
|
Non-Residential
- Northparkes Mines
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$4,258,800.00
|
|
Un-Metered
- Strata Title Units
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$317.00
|
|
Un-Metered
- CBD
|
$1,098.00
|
|
Un-Metered
- Non-Rateable
|
$317.00
|
|
Water Usage Charge
|
Rate per kl
|
|
Residential Rate
(all consumption)
|
$2.18
|
|
Business Rate (all
consumption)
|
$2.18
|
|
Commercial Rate (all
consumption)
|
$2.18
|
|
Northparkes Mines
Rate
|
$1.35
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|
Trundle School - Raw
Water (all consumption)
|
$1.66
|
|
Raw Water - Rising
Main from Dam (all consumption)
|
$1.66
|
|
Standpipe Charges
|
$5.60
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(e) In
relation to sewerage service charges and pursuant to sections 501, 502 and
552 of the Local Government Act 1993, make and levy the following
annual charge on all consumers connected to, or capable of being connected
to, the Parkes Shire sewer systems and sewer charges for the year 01 July 2025
to 30 June 2026:
|
Sewer Access Charge Type
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Charge
|
|
Residential
- Standard Charge
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$806.00
|
|
Non-Residential
- 20mm
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$453.00
|
|
Non-Residential
- 25mm
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$711.00
|
|
Non-Residential
- 32mm
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$1,158.00
|
|
Non-Residential
- 40mm
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$1,819.00
|
|
Non-Residential
- 50mm
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$2,838.00
|
|
Non-Residential
- 80mm
|
$7,261.00
|
|
Non-Residential
- 100mm
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$11,345.00
|
|
Unmetered
- Strata Title Units
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$806.00
|
|
Unmetered
- CBD
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$1,120.00
|
|
Unmetered
Non-Rateable
|
$806.00
|
|
Trade Waste Charge Type
|
Fee Description
|
Charge
|
|
Service Fee -
Category 1
|
Annual Trade Service
& Inspection
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$315.00
|
|
Service Fee -
Category 2
|
Annual Trade Service
& Inspection
|
$315.00
|
|
Service Fee -
Category 3
|
Annual Trade Service
& Inspection
|
$1,114.00
|
|
Usage Fee - Category
1 & 2
|
Trade Waste Usage
|
$3.02 per kl
|
|
Usage Fee - Category
3
|
Trade Waste Usage
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$22.05 per kl
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(f) In accordance with clauses 125A and 125AA of the Local
Government General
Regulation 2005
the following annual charges are set for stormwater management
services for the 12
months commencing 1 July 2025:
|
Category
|
Charge
|
|
Residential
(Not Vacant)
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$25.00
|
|
Residential
strata units
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$12.50
|
|
Business non-strata
properties
|
|
|
0-1199
sqms
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$25.00
|
|
1200-4999
sqms
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$100.00
|
|
=> 5000
sqms
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$375.00
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2. Pursuant to section 566(3) of the Local
Government Act 1993, adopts the overdue rates and charges maximum
interest rate of 10.5 per cent for the period 01 July 2025 to 30 June 2026
(inclusive) in accordance with the determination made by the Minister for
Local Government as published in the NSW Government Gazette.
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Background
Section
535 of the Local Government Act 1993 (“the Act”)
provides that, to levy rates and charges for the 2025-2026 year, Parkes Shire
Council ("Council") must first resolve the making of all rates and
fixing of annual charges. Under section 532 of the Act, this resolution cannot
be made until the draft Operational Plan has been publicly exhibited and Council
has considered any submissions received.
Additionally,
Council is required to resolve the interest rate payable on overdue rates and
charges for the 2025-2026 year. Section 566(3) of the Act provides that the
interest rate set by Council cannot exceed the rate specified by the Minister
for Local Government.
ISSUES AND COMMENTARY
The Operational Plan 2025-2026 ("the Operational
Plan") includes Council's Statement of Revenue Policy for the 2025-2026
year. The Revenue Policy is adopted on an annual basis and details how Council
will levy ordinary rates, charges, and fees, as well as the anticipated revenue
that will be derived from each rate, charge, and fee.
As detailed above, Council must
formally resolve to make the rates and charges for the 2025/26 year, as well as
the interest rate payable on overdue rates and charges. On 10 April 2025, the
Office of Local Government published Circular 25-06 Information about
Rating 2025-2026 (“Circular 25-06”), confirming the
maximum interest rate and the methodology used. Circular 25-06 is contained
at Annexure A.
Legislative and Policy Context
Chapter 15, Parts 4 and 5 of the
Act concern the making and levying of rates and charges. Each clause of the Officer’s
Recommendation has referenced the appropriate section of the Act.
Financial Implications
The anticipated revenues from
rates, fees, and charges to be levied by Council in the 2025-2026 year are
detailed in the Statement of Policy contained in the Operational Plan.Risk
Implications
As detailed above, the making of
the rates and fixing of charges is a statutory requirement under the Act and accompanying
Local Government (General) Regulation 2021 ("the Regulation").
Resolution of the Officer’s Recommendation is required to enable Council
to collect revenue from rates and annual charges.
Community Consultation
Council's Operational Plan,
incorporating the draft Revenue Policy, was placed on public exhibition for a
period of 28 days. Details of the public exhibition period are contained in the
business paper.
Conclusion
Consistent
with Council’s legislative obligations under the Act and Regulation, it
is recommended that Council formally resolve to make and levy the rates and
annual charges for the 2025-2026 year, as detailed in the Operational Plan and
listed in the Officer’s Recommendation (above). In doing so, it is
recommended that Council adopt the maximum rate for the 2025-2026 year as
determined by the Minister for Local Government and published in the NSW
Government Gazette.
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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13.2 Adoption
of Council Investment & Borrowing Policies
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is contemporary, effective and efficient.
Strategy: Ensure
compliance with statutory requirements and ensure Parkes Shire Council’s
operations are supported by good corporate governance and effective risk
management.
Author: Luke
Nash, Executive Manager Finance
Authoriser: Jaco
Barnard, Chief Financial Officer
Annexures: A. Council
Policy - Investment ⇩
B. Council
Policy - Borrowing ⇩
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Recommendation
That:
1. Adopt the
Investments and Borrowing policies included as Annexures A-B to this
report.
2. Publish the
adopted policies on Council's Website and intranet.
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Background
As part of Council's commitment
to continuous improvement, all Council policies receive minor amendments from
time to time as required and are on a review schedule to ensure that they
comply with current legislation and local government best practice.
The following policies have been
reviewed and are presented at Annexure A-B for Council's adoption:
· Council
Policy – Investment (Annexure A)
· Council
Policy – Borrowing (Annexure B)
ISSUES AND COMMENTARY
The method of development and
amendments for consideration of each of the Council Policies appended at Annexure
A-B are described below.
Investment Policy
The attached Investment Policy at
Annexure A has been updated to the new Council Policy template branding.
This policy has also undergone minor amendments to reference and reflect minor
changes to the portfolio credit quality framework. The policy is designed to
ensure that funds surplus to council’s immediate requirements are invested
within acceptable risk parameters to optimise interest income and ensuring
security of funds invested.
Borrowing Policy
The attached Borrowing Policy at Annexure
B has been updated to the new Council Policy template branding. This policy
has also undergone minor amendments to reference and reflect requirements for
internal and external borrowings. The policy is designed to provide a
structured and disciplined approach to the borrowing of monies for funding new
infrastructure or renewal of existing.
Legislative and Policy Context
The key legislation and regulation for all council policies is
the Local Government Act 1993 No 30, Local Government (General)
Regulation 2021 and Ministerial Orders.
Financial Implications
There are no financial implications for Council associated
with this report.
Risk Implications
Investment and Borrowing policies
carry several risk implications, as council is entrusted with public funds and
must ensure prudent financial management under legislative and regulatory
frameworks.
When investing council may suffer
lower returns or capital losses if investments are not aligned with risk
appetite and market conditions. Furthermore, breaches of ministerial orders and
regulations can result in regulatory action and reputational damage for the
organisation. Council needs to maintain transparency in reporting and oversight
to ensure that public trust is maintained.
When borrowing it is paramount to
ensure that council has the capacity to fund future loan obligations and does
not compromise future service delivery and financial sustainability. Council
borrowings need to ensure strong alignment to Long-Term Financial Plans and the
Office of Local Government Debt Service Ratio benchmarks. Inadequate oversight
and communication on borrowing decisions can lead to community distrust and
create fiscal pressure.
Community Consultation
Community consultation was not
required in the development and updating of these policies; however, the
adopted versions will be placed on Council's website
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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13.3 Investments
and Borrowings Report as at 31 May 2025
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is sustainable and plans for the future.
Strategy: Operate in a
financially sustainable and responsible manner.
Author: Luke
Nash, Executive Manager Finance
Authoriser: Jaco
Barnard, Chief Financial Officer
Annexures: A. PSC
- Investment Register - 31 May 2025 ⇩ 
B. PSC
- Loans Register - 31 May 2025 ⇩ 
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Recommendation
That:
1. Receive and note
the Statement of Investments and Borrowings as on 31 May 2025
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Background
In accordance with clause 212 of
the Local Government (General) Regulation 2021 (“the Regulations”),
the Responsible Accounting Officer must provide Parkes Shire Council
("Council") with a monthly written report setting out details of
Council’s investments under section 625 of the Local Government Act 1993
(“the Act”). The report must also include certification that these
investments have been made in accordance with the Act, the Regulations and
Council’s Investment Policy.
ISSUES AND COMMENTARY
The balance of Council’s
investments as of 31 May 2025 stands at $46,275,995 and the principal
outstanding on council's borrowings at $20,066,590. Council's investments
increased by $4.58 million during May following receipt of several significant
government grant payments, the Stevens Group payment and final rates
instalments.
On 31 May 2025, Council's
investment portfolio continues to yield 5.07 per cent per annum. Council's
investments cover externally restricted cash reserves and internal restricted
cash reserves. The following charts depict a summary of the investments held by
Council based on the individual institutional exposure and credit rating of the
institutions with which they are held.
Legislative and Policy Context
Council's investments are held in accordance with Council's
Investment Policy which accords with the requirements of the:
• Local Government Act 1993 ("the Act") - Section 625
• Local Government Act 1993 - Order (of Minister) dated 16 November
2020
• The Trustee Amendment (Discretionary Investments) Act 1997 - Sections
14A(2), 14C(1) and (2); and
• Local Government (General) Regulation 2021 ("the Regulation")
- Clauses 212 and 215.
Financial Implications
All returns on investments are
included in Council's Operating Budget. Any amendment to budgeted interest
income is affected through the Quarterly Budget Review process. Both the
average level of funds invested, and the rate of return determine returns. In
accordance with the Australian equivalent of International Accounting
Standards, securities that are classified as held for trading are required to
be valued at market value at each balance date. Investments in the form of cash
or cash equivalents and held to maturity investments are valued at cost.
Floating Rate Notes acquired on the secondary market are valued at cost. Where
the purchase consideration is different to face value, the resulting premium or
discount are amortised on a straight-line basis over the life of the Note.
Risk Implications
Council's investments are managed in accordance with
Council's Investment Policy. As at the end of May, all counterparties were
within the Policy limits. Overall, the portfolio is diversified amongst the
investment grade spectrum with no exposure to unrated ADI's.
Community Consultation
There are no community
consultation requirements for Council associated with this report.
Conclusion
The Chief Financial Officer has
certified that the investments listed in the Investment Summary have been made
in accordance with section 625 of the Act, clause 212 of the Regulation and
Council's Investment Policy. Council's investments continue to focus on capital
protection, as well as compliance with the Investment Policy, whilst actively
seeking the best return allowable within these parameters. It is recommended
that Council receive and note the Statement of Investments and Borrowings as on
31 May 2025.
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Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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13.4 Monthly
Financial Reports as at 31 May 2025
IP&R Linkage: Pillar:
Leadership
Goal: Our local government
is sustainable and plans for the future.
Strategy: Operate in a
financially sustainable and responsible manner.
Author: Luke
Nash, Executive Manager Finance
Authoriser: Jaco
Barnard, Chief Financial Officer
Annexures: A. Annexure
A - Directors Report - May 2025 ⇩
B. Annexure
B - Directors Report - May 2025 (Functions) ⇩ 
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Recommendation
That Council:
1. Receive
and note the year-to-date financial reports for the period up to 31 May 2025.
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Background
The NSW Local Government Act section 8B establishes
principles of sound financial management as follows:
a) Council spending should
be responsible and sustainable, aligning general revenue and expenses.
b) Councils should invest
in responsible and sustainable infrastructure for the benefit of the local
community.
c) Councils
should have effective financial and asset management, including sound policies
and processes for the following:
(i) performance
management and reporting,
(ii) asset
maintenance and enhancement,
(iii) funding
decisions,
(iv) risk
management practices.
d) Councils should have
regard to achieving intergenerational equity, including ensuring the following:
(i) policy
decisions are made after considering their financial effects on future generations,
(ii)
the current generation funds the cost of its services (which
also means the current
generation should not bear costs for benefit of future generations
This report monitors the progress of the
2024-25 operational budget, which programs the
plan to achieve the actions, and strategic objectives set within
Council’s delivery plan.
ISSUES AND COMMENTARY
Council has achieved an
unfavourable consolidated net operating result of $10.1m at the end of May. The
general fund reflected a loss of $10.4m, the water fund reflected a profit of
$449k while the sewer fund reflected a loss of $151k. The year-to-date income
was $6.7m more than budgeted, while the cash expenses were $7m more than
budgeted. Depreciation was $1.8m more than budgeted.
The consolidated net operating loss was $2.1m more than
budgeted.
Annexure A provides more detailed commentary into the
financial performance of the organisation for the period ending 31 May 2025
compared to the adopted budget.
Annexure B provides more detailed commentary into the
financial performance of the organisation for the period ending 31 May 2025
compared to the adopted budget. This report provides details on how the
different functions of the council compared to budget.
Legislative and Policy Context
Local Government Act (section 8B)
Financial Implications
The monthly financial report presented a comparison between
actuals vs. budget for each fund to 31 May 2025.
Risk Implications
Council's budgets are monitored in accordance with the
adopted operational plan and long-term financial plan. It is essential for
council to monitor programs against budget to avoid depending on savings from
other programs and to utilise reserves that had been set aside for other
specific purposes.
Community Consultation
There are no community consultation requirements for Council
associated with this report.
Conclusion
Council continues to place a strong emphasis on cost
reductions to ensure that favourable budget results can be maintained, internal
management reporting and strengthened purchasing controls are assisting to
deliver improved financial performance.
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Council Meeting Agenda
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June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary Council Meeting Agenda
17 June 2025
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14 Reports
of the Director Customer, Corporate Services and Economy
14.1 Request for
Financial Assistance under Events Financial Assisstance Program Round 1 -
2025/2026
IP&R
Linkage: Pillar: Community
Goal: Our community is
creative, proud and has a strong sense of belonging.
Strategy: Deliver and
support events, festivals and celebrations that promote engaged citizenship and
foster community pride.
Author: Carolina
Cruz, Events and Festivals Specialist
Authoriser: Anthony
McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Recommendation
_Events Financial Assistance Program (EFAP) – Community Event Fund ⇩
B. Recommendation_Events
Financial Assistance Program (EFAP) – Destination Event Fund ⇩
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Recommendation
That Council:
1. Receive and note
the internal assessment of applications for EFAP Round 1 2025/2026, appended
at Annexure A and B.
2. Endorse the
provision of up to $57,500 in financial and in-kind assistance to support the
delivery of the events proposed by the successful applicants of EFAP Round 1
– 2025/2026 as outlined in the report.
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Background
The Events Financial Assistance
Program (EFAP) was developed to provide consistent and transparent support for
events that promote civic pride, community engagement and economic growth
across Parkes Shire. Round one for the 2025–2026 budget year received a
total of seven applications: five under the Community Events Fund and two under
the Destination Events Fund.
Applications were assessed in
accordance with the EFAP Guidelines (March 2025), including the Evaluation
Matrix tools aligned with Council’s Community Strategic Plan 2035+ and
Quadruple Bottom Line principles.
Only events requesting more than
$10,000 and achieving over 90 percent compliance require escalation to Council.
As all events fall below this threshold or did not meet the compliance score,
they are presented for noting and endorsement.
ISSUES AND COMMENTARY
The recommended events reflect a
diverse and balanced mix of community-driven and tourism-oriented initiatives.
They demonstrate strong alignment with the strategic goals of Council by
activating public spaces, fostering inclusivity, supporting the local economy,
and encouraging volunteerism and cultural participation.
All proposed funding allocations have been reviewed and
recommended by the internal Evaluation Panel. Documentation gaps (such as
missing quotes or Public Liability Insurance) are noted with conditions
attached to funding disbursement.
Recommended Funding Allocations:
Community Events Fund:
1. Central West Lachlan Landcare
Inc. – Homegrown Parkes: $10,000
2. Parkes Ministers Association
– Carols in the Park: $8,500 (pending submission of Public
Liability Insurance)
3. Central West Car Club – CWCC
Show ‘n Shine: $5,000
4. Parkes Shire Concert Band Inc.
– 30th Anniversary Celebration: $10,000
5. Parkes Action Club Inc. – Christmas
Parade & Carnival: $7,500
Destination Events Fund:
1. Goodnessgravel (twowheeltours)
– Goodnessgravel Parkes: $6,500
2. Trundle Bush Tucker Day Inc.
– Trundle Bush Tucker Day 2025: $10,000
Legislative and Policy Context
This report aligns with Section
6.5 of Council’s Financial Assistance Policy and the Local Government Act
1993. The EFAP Guidelines endorsed by Council on 25 March 2025 govern the
assessment and distribution of all funding allocations presented. Council has
allocated a budget for the program in the 2025/2026 budget year and can
therefore distribute the funds to the successful applicants without further
community consultation.
Financial Implications
The total recommended allocation
across both funding streams is $57,500. All allocations fall within the
approved Events Financial Assistance Program budget for the 2025 - 2026 budget
year, which is $125,000. No additional or unbudgeted expenditure is proposed.
Risk Implications
Applications were assessed on
risk preparedness, including event viability, regulatory approvals, and Public
Liability Insurance. Identified documentation gaps are managed through
conditional funding approval and follow-up requirements. Events not meeting
these requirements will not receive disbursement until resolved.
Community Consultation
There are no community
consultation requirements for Council associated with this report. All
applications were submitted through a public call and assessed internally.
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Council Meeting Agenda
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June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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14.2 Request
to Use Peak Hill Town Improvement Funds to Support the Peak Hill Country Crafts
and Visitor Information Office
IP&R
Linkage: Pillar: Community
Goal: Our community is
safe, active and healthy.
Strategy: Advocate for
improved medical, health and allied services, programs, and initiatives in
Parkes Shire.
Author: Anthony
McGrath, Director Customer, Corporate Services and Economy
Authoriser: Anthony
McGrath, Director Customer, Corporate Services and Economy
Annexures: Nil
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Recommendation
That Council:
1. Approve the allocation
of up to $10,000 from the Peak Hill Town Improvement Fund Reserve to support
the Peak Hill Country Crafts and Tourist Information Office.
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Background
Parkes Shire Council
("Council") is guided by the advice provided by the various Community
Consultative Committees ("CCC") in determining the most appropriate
projects to be included in their Town Improvement Fund (“TIF”)
Allocations, however, the final decision concerning the expenditure of the
funds remains with Council.
The Peak Hill Visitor Information
Outlet is a volunteer run service located within the Peak Hill Country Crafts
(“PHCC”) shop on Caswell Street in Peak Hill.
The PHCC is managed by a
committee and the shop, which is open 7 days a week, is run by volunteers. PHCC
pay a weekly rent for the use of the building and all the running costs, such
as, electricity, internet/phone, insurance, printing, etc. It subsidises the
Visitors Information section of the shop. There are ten (10) volunteers who
staff the shop and make sure that there are maps and brochures available for
tourists.
Council is currently redeveloping
the Peak Hill Visitor’s Booklet with a new design, including funds for a
print run. Council’s Visitor Centre staff make regular trips to the Peak
Hill office, as well as other destinations around the shire, to check in with
the staff and to provide additional supplies.
ISSUES AND COMMENTARY
Council has received an email
request from the Peak Hill CCC for Council to provide $10,000 from the Peak
Hill TIF to support the operations of the Peak Hill Visitor Information Office
for the 2025-2026 financial year.
In her letter to the Peak Hill
CCC, Judi Unger stated that the funds would be used for:
1. A
contribution towards the running costs of the Visitors Information Section,
which includes electricity, internet, phone, insurance, printing, etc.
2. A
revamp of the shelving and display units for the Visitors Information Section
in the shop, souvenirs and signage.
3. Other
strategies to promote tourism and the local history of Peak Hill.
The
success of contribution will be reviewed by the Peak Hill CCC before future
contributions are requested.
Legislative and Policy Context
Section 405 of the Local
Government Act 1993 ("the Act") states that Council must have an
Operational Plan, which includes a detailed annual budget, which details the
activities to be engaged as part of the Delivery Program for that year. In addition,
that plan must be publicly exhibited.
Council must vote to allocate
funds from its reserves for projects not listed in its Operational Plan in
accord with the Financial Reserves Policy.
Financial Implications
The Peak Hill TIF had an uncommitted balance of $160,587.85 at the end of
May 2025 and can support the allocation of up to $10,000 towards supporting the
PHCC and Visitor Information Office.
Risk Implications
Compliance: The
adoption of the recommendations for the report will ensure that Council will
comply with section 356 of the Act and allow the transfer of funds from its
reserves to support the project in accord with its Financial Reserves Policy.
Community Consultation
The Peak Hill CCC is recognised by Council as the peak consultative body
for the Peak Hill community and surrounding areas. The Peak Hill CCC has met
and agreed to formally endorse the allocation of funding from the Peak Hill
TIF.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
14.3 Adoption
of the Operational Plan and Budget 2025-26
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is sustainable and plans for the future.
Strategy: Provide clear
long-term direction for the community through the development of the Integrated
Planning and Reporting framework.
Author: Teresa
Cooper, Corporate Planning and Performance Coordinator
Authoriser: Anthony
McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Operational
Plan and Budget 2025-26 (under separate cover) 
B. Submission
- Elizabeth Dwyer (under separate cover)
C. Submission
- Geoff Dunford (under separate cover)
D. Submission
- Ben Stead (under separate cover)
E. Submission
- Katherine Secombe (under separate cover)
|
Recommendation
That Council:
1. Note the draft
Operational Plan and Budget 2025-26 was placed on public exhibition for
28-days between 7 May to 3 June 2025.
2. Receive and
consider the five (5) submissions received in relation to the draft
Operational Plan and Budget 2025-26, attached at Annexure B-E, and
request the General Manager respond to the external submissions received as
recommended in this report.
3. Adopt the
Operational Plan and Budget 2025-26 attached at Annexure A, pursuant to
section 405 of the Local Government Act 1993, including the 2025-26
Statement of Revenue Policy incorporating the annual Budget and Schedule of
Fees and Charges and the recommended amendments provided in this report.
4. Approve
expenditure and vote funds as detailed in the Operational Plan and Budget
2025-26, pursuant to clause 211(2) of the Local Government General
Regulation 2021.
5. Publish the
Operational Plan and Budget 2025-26 on Council's website.
|
Background
Under the Integrated Planning and
Reporting ("IP&R") provisions of the Local Government Act 1993
("the Act"), Council is required to develop and adopt an Operational
Plan prior to the commencement of each financial year, detailing the activities
and actions to be undertaken by Council during that year to achieve the
Delivery Program commitments.
Council's Operational Plan must
directly address the activities outlined in the Delivery Program and identify
the services, projects, programs, and events that the organisation will
undertake in the financial year towards addressing these.
Council's Operational Plan must
be prepared in accordance with the various requirements outlined in the
IP&R Guidelines ("the Guidelines") prescribed under section 23A
of the Act.
The Director Customer, Corporate
Services and Economy provided a presentation at the February Councillor
Workshop on the current 2025 Integrated Planning and Reporting (IP&R)
Framework and walked through the full suite of documents for delivery in the
first year of Office. A follow-up presentation on progress toward the 2025
IP&R Framework was provided at the May Councillor Workshop which included
key points of the draft Operational Plan and Budget 2025-26. Another
presentation was also provided in the June Councillor Workshop including an
overview of the submissions received from the public in relation to the
Operational Plan and Budget and recommendations on how to respond to these
submissions and what amendments had been made to the draft in response to these
submissions.
ISSUES AND COMMENTARY
The draft Operational Plan and
Budget 2025-26, incorporating the Schedule of Fees and Charges for 2025-26
financial year, was endorsed for public exhibition from 7 May to 3 June 2025 [ECMCC
006/25]. This exhibition period was publicised on Council's website and
social media channels, as well as by direct correspondence to Council's various
Community Consultative Committees. Hard copies were made available at Council's
Administration Centre, at the four Shire libraries and at Bangala-la
Pre-school. Community Drop-In Sessions on IP&R and the current documents on
public exhibition, including the Delivery Program was held at all Parkes Shire
Library branches in May.
Submissions on the draft Delivery
Program 2025-29 could be made online via email to council@parkes.nsw.gov.au or by
mail to the General Manager.
Council received a total of five
(5) submissions, (4) external and one (1) internal submission. The following
table is a summary of the submissions received shown in full at Annexure B-E
and the recommended response and/or amendments to be made to the final
2025-29 Delivery Program attached at Annexure A.
|
No.
|
Detail of Submission
|
Council Response
|
Amendment Details
|
|
1
|
External Contributor:
Elizabeth Dwyer
Full submission attached at
Annexure B
- Commented
on disconnect between the values in the draft Operational Plan and Council's
support of the proposed EfW project with particular concerns around the
impact on agriculture.
- Asked
when the Alectown Landfill Closure and Transfer Station (partially grant
funded) is planned and suggested having it manned a couple of times a week
the same as is being done it Peak Hill and restricting usage to Alectown
residents.
- Questioned
the need for a dog park.
- Supported
showers and toilet facilities at the recreation ground.
|
- Thank
them for their feedback and the areas they supported.
- Provide
information on the EfW project and how to engage with the relevant
consultation processes. Advise that that council has not formed an opinion in
relation to this project.
- Reassure
them of Council’s commitment to the principles in our documents in
relation to all projects, including this one.
- Provide
information on the purpose of the IP&R suite of documents.
- The
Alectown Landfill closure and transfer station process is planned to commence
this year beginning with community engagement.
- Note
that the dog park was proposed at the Alectown 2024 Community Engagement
session as a way of attracting visitors to town from the highway who were
travelling with pets. This is currently a proposed future work that would
require additional funding, such as grants to implement.
|
No amendments required
|
|
2
|
External Contributor:
Geoff Dunford
Full submission attached at
Annexure C
1. Net
Operating Result of -$3.990M (Loss/Deficit) is unsustainable. Propose that
“Council commits to a Balanced Budget for
2025/26 and provide strategy to achieve this.
2. Wants
an explanation of funding of loan 10 and loan 7 provided in the Budget.
3. Page
175. The Total Combined CWP is $73.84M. The proposed Grants are $51.60M,
leaving a funding gap of -$22.24M. Proposes that Council provides the source
of all funding for the Capital Works Programme.
4. Page
42. Wants background information on Transport for NSW Gasworks Remediation of
$500,000 regarding the total source of funds.
5. Page
180 & 216. The proposed Domestic Waste Management Services Charge (DWMS)
is $536 pa. The current DWMS is $468 [Actually $510]. The proposed increase
is $68 [$26.00], or 12.7% [Note actually 5.09% increase]. Explain why a
[5.09%] increase is needed when all other Rates (Water, Sewer and General)
are increasing by around 4%. Propose Council provides a case for increasing
the DWMS above 4%, or reduces the increase to 4%.
|
Note: this response addresses the Operational Plan and
Budget submissions. A separate response to the Long-Term Financial Plan
submissions is in the relevant report.
1. Note
that Council agrees that the current position is unsustainable and are
looking for cost savings to reduce overall expenditure.
2. Explain
that Council has funded loan 7 in our sewer reserves to repay the 4m when it
falls due. Unrestricted cash in general fund will pay loan 10 when it falls
due.
3. Note
that this is funded by Councils internal revenue and cash reserves.
4. Note
that this project is funded 50% by council and 50% state government funded
from EPA program and will be amended in Operational Plan.
5. Provide
information on the current $510.00 charge for 24/25 and the actual increase
for Domestic Waste Management Services Charges of 5.09% and note it is
similarly around the 4% mark.
|
Correct gasworks funding from TfNSW to EPA.
|
|
3
|
External Contributor:
Ben Stead
Full submission attached at
Annexure D
- Commented
on disconnect between the values in the draft Operational Plan and Council's
support of the proposed EfW project.
- Noted
omission of the proposal in the Operational Plan.
- Urged
council to revise its Operational Plan to acknowledge the existence of the
EfW proposal and commit to comprehensive, transparent and genuine public
consultation
before advancing this development.
|
- Provide
information on the project and how to engage with the relevant consultation
processes in relation to the EfW project.
Explain
this is a NSW Government lead project, with a private developer, not a
council project.
- Reassure
them of Council’s commitment to the principles in our documents in
relation to all projects, including this one.
- Note
the inaccuracy that Council has failed to openly inform the community in
relation to this project.
- Provide
information on the purpose of the IP&R suite of documents and why
external projects are not included.
|
No amendment required
|
|
4
|
External Contributor:
Katherine Secombe
Full submission attached at
Annexure E
- Commented
on disconnect between the values in the draft Operational Plan and
- Council's
support of the proposed EfW project with particular concerns around the impact
on the environment.
- Noted
they find the inclusion and support of the incinerator project deeply
troubling.
|
- Thank
them for their feedback and the areas they supported.
- Note
the inaccuracy that Council has failed to openly inform the community in
relation to the EfW project.
- Note
that the project is not included in this document as it is not a council
project.
- Provide
information on the EfW project and how to engage with the relevant
consultation processes.
- Reassure
them of Council’s commitment to the principles in our documents in
relation to all projects, including this one.
- Provide
information on the purpose of the IP&R suite of documents
- Note
the inaccuracy that Council has formed an opinion in relation to this
project.
|
No amendment required
|
|
5
|
Internal Submission
- Minor
spelling and grammar edits
- Updated
fees and charges
- Community
and culture section updated
|
|
Amendments made as per recommendation.
|
Legislative and Policy Context
Local
Government Act 1993, Section 405 - Operational Plan
Integrated
Planning and Reporting Guidelines for Local Government in NSW (Office of Local
Government, September 2021)
Financial Implications
This report formalises and sets Council's budget for the
2025-26 financial year.
Risk Implications
Adoption of the draft Operational Plan and Budget, as
recommended, ensures Council complies with its legislative requirements under
section 405 of the Act.
Community Consultation
Consistent with the requirements outlined in the Guidelines,
the draft Operational Plan and Budget was publicly exhibit for 28 days, and any
submissions received during the exhibition period are detailed in the report
for consideration of Council.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
14.4 Endorsement
of the Workforce Management Plan 2025-26
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is sustainable and plans for the future.
Strategy: Provide clear
long-term direction for the community through the development of the Integrated
Planning and Reporting framework.
Author: Teresa
Cooper, Corporate Planning and Performance Coordinator
Authoriser: Anthony
McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Workforce
Management Plan 2025-26 ⇩ 
|
Recommendation
That Council:
1. Endorse
the Workforce Management Plan 2025-26 attached at Annexure A, pursuant
to section 403 of the Local Government Act 1993 and 3.11 of the
Integrated Planning and Reporting Guidelines, including the recommended
amendments provided in this report.
2. Publish
the Workforce Management Plan 2025-26 on Council's website.
|
Background
The Local Government Act 1993
("the Act") mandates that all Councils engage in long-term community
and corporate planning and reporting through the Integrated Planning and
Reporting (IP&R) framework. This framework ensures the interrelationship
between the Community Strategic Plan, Delivery Program, Resourcing Strategy,
and annual Operational Plans. These documents must be reviewed and updated by
the incoming council following an ordinary local government election.
Under the IP&R framework
provisions of the Act, Parkes Shire Council ("Council") must develop
and adopt a Resourcing Strategy, which includes a Long-Term Financial Plan,
Workforce Management Plan, and Asset Management Plan. These plans detail the
resources required to implement the strategies set out in the Community
Strategic Plan and the Delivery Program.
ISSUES AND COMMENTARY
The Workforce Management Plan, a
four-year proactive plan part of the Resourcing Strategy, informs
decision-making during the preparation and finalisation of the Community
Strategic Plan and the Delivery Program. In developing the Workforce Management
Plan, due regard must be given to capacity and capability of Council’s
workforce required to achieve Council’s strategic goals and objectives.
The
Director Customer, Corporate Services and Economy provided a presentation at
the February Councillor Workshop on the current 2025 Integrated Planning and
Reporting (IP&R) Framework and walked through the full suite of documents
for delivery in the first year of Office. Follow-up presentations were held in
May and June to update Council on key documents, including the Resourcing
Strategy which includes this Workforce Management Plan.
The Workforce Management Plan has
been developed by Council’s People, Safety and Culture Team through
extensive consultation throughout Council including several focus group
sessions with staff. These sessions provided insight and perspectives into our
current workforce strengths and gaps, and explored potential solutions and
strategies to address these opportunities which are reflected in the final
Strategic Asset Management document attached at Annexure A.
Legislative and Policy Context
Local
Government Act 1993, Section 403 - Resourcing Strategy Integrated Planning and
Reporting Guidelines
for Local Government in NSW (Office of Local Government, September 2021)
Financial Implications
The Workforce Management Plan has
significant financial implications as it impacts the budget required for
staffing which is a major contribution to the budget. The financial
implications of the Workforce Management Plan is interrelated and fully established
in the Long-Term Financial Plan.
Risk Implications
A lack of or inadequate Workforce
Management Plan can pose significant risks to a local council,
including financial instability due to inefficient resource
allocation and increased operational costs. This can lead to talent
shortages, higher turnover rates, and misalignment of skills and roles, which
in turn can reduce productivity and service delivery standards. Additionally,
without proper workforce planning, Council may struggle with succession
planning, leading to leadership vacuums and loss of critical knowledge. These
issues collectively undermine the council's ability to meet community needs and
maintain public trust.
Robust Integrated Planning and
Reporting (IP&R) frameworks play a crucial role in mitigating the risks of
misuse and mismanagement of public funds. By ensuring that all activities and
expenditures are transparently planned and reported, such as in this Workforce
Management Plan, these frameworks help maintain accountability and trust within
the community.
Community Consultation
Identify and analyse
any community consultation requirements for Council associated with this
report, such as public exhibition requirements or the outcome of any community
consultation process that has informed the preparation of this report. If
none, type "There are no community consultation requirements for Council
associated with this report".
There are no community consultation requirements for Council
associated with this report.
The Workforce Management Plan will be publicly available
through Council’s website alongside the Long-Term Financial Plan and the
Strategic Asset Management Plan as part of Council’s Resourcing Strategy.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
14.5 Adoption
of the Delivery Program 2025-2029
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is sustainable and plans for the future.
Strategy: Provide clear
long-term direction for the community through the development of the Integrated
Planning and Reporting framework.
Author: Teresa
Cooper, Corporate Planning and Performance Coordinator
Authoriser: Anthony
McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Delivery
Program 2025-2029 (under separate cover)
B. Submission
- Sharon Woods (1) (under separate cover)
C. Submmission
- Sharon Woods (2) (under separate cover)
D. Submission
- Cecilia Balmaceda (under separate cover)
E. Submission
- Erik Lensson (under separate cover)
|
Recommendation
That Council:
1. Note the draft Delivery
Program 2025-2029 was placed on public exhibition for 28-days between 7 May to
3 June 2025.
2. Receive and
consider the five (5) submissions received in relation to the draft Delivery
Program 2025-2029, attached at Annexure B-E, and request the General
Manager respond to the external submissions received as recommended in this
report.
3. Adopt the Delivery
Program 2025-2029 attached at Annexure A, pursuant to section 404 of
the Local Government Act 1993, including the recommended amendments
provided in this report.
4. Publish the
Delivery Program 2025-2029 on Council's website.
|
Background
Under the Integrated Planning and
Reporting (IP&R) framework provisions of the Local Government Act 1993 (the
Act), Parkes Shire Council ("Council") must develop and adopt a
four-year Delivery Program following each local government ordinary election.
This program details the principal activities to be undertaken over the current
Council term to perform its functions, including implementing the strategies
set out in the Community Strategic Plan, within the limits of the resources
available under the Resourcing Strategy.
Section 404 of the Act mandates
that Council's IP&R framework must include interrelated plans to guide its
strategic planning and reporting activities. The Delivery Program must directly
address the objectives and strategies of the Community Strategic Plan and
identify the principal activities that Council will undertake over its term to
meet those objectives. Additionally, the Delivery Program must address ongoing
improvements in efficiency, productivity, financial management, and governance
of Council's operations, and identify the services that Council will review
during its term.
The IP&R Guidelines, issued
by the Office of Local Government and prescribed under section 23A of the Act,
provide robust direction on the elements to be included in the Delivery Program
to ensure it meets community needs.
The Delivery Program is an essential
component of Integrated Planning and Reporting for Council as it is essential
for the development of the annual Operational Plan and Budget, to ensure
alignment with community strategic objectives and resource availability.
The Director Customer, Corporate
Services and Economy provided a presentation at the February Councillor
Workshop on the current 2025 Integrated Planning and Reporting (IP&R)
Framework and walked through the full suite of documents for delivery in the
first year of Office. A follow-up presentation on progress toward the 2025
IP&R Framework was provided at the May Councillor Workshop which included
key points of the draft Delivery Program 2025-2029. Another presentation was
also provided in the June Councillor Workshop including an overview of the
submissions received from the public in relation to the Delivery Program and
recommendations on how to respond to these submissions and what amendments had
been made to the draft in response to these submissions.
ISSUES AND COMMENTARY
The draft
Delivery Program (DP) was endorsed for public exhibition from 7 May to 3 June
2025 [ECMCC 007/25]. This exhibition period was publicised on Council's website
and social media channels, as well as by direct correspondence to Council's
various Community Consultative Committees. Hard copies were made available at
Council's Administration Centre, at the four Shire libraries and at Bangala-la
Pre-school. Community Drop-In Sessions on IP&R and the current documents on
public exhibition, including the Delivery Program was held at all Parkes Shire
Library branches in May.
Submissions
on the draft Delivery Program 2025-29 could be made online via email to council@parkes.nsw.gov.au or by
mail to the General Manager.
Council received a total of five (5)
submissions, four (4) external and one (1) internal submission. The following
table is a summary of the submissions received shown in full at Annexure B-E
and the recommended response and/or amendments to be made to the final
Delivery Program 2025-2029 attached at Annexure A.
|
No.
|
Detail of Submission
|
Council Response
|
Amendment Details
|
|
1/2
|
External Contributor:
Sharon Woods
Full submission attached at
Annexure B and C
- Expressed
deep concern of Parkes Shire Council’s handling of proposed Energy-from
Waste (EfW) incinerator.
- Commented
on disconnect between the Draft Delivery Program and the actions taken in relation
to the EfW and provided examples of quotes in the Delivery Program.
- Accused
council of a lack of consultation and lack of transparency in relation to the
EfW project.
- Argued
the commitments in the draft document are in breach in relation to the EfW
and provided quotes.
- Demanded
public engagement in relation to the EfW.
- Urged
Council to immediately pause support for the EfW project and initiate open,
inclusive, and properly advertised consultation process.
|
- Reassure
the submitter that Council upholds the values and promises we commit to in
our strategic documents.
- Explain
this is a NSW Government lead project, not a council project.
- Provide
information in relation to the EfW proponent and how to engage with the
proponent and the NSW government in relation to their project.
- Address
concerns raised in relation to breaches of consultation and engagement in
relation to the EfW project.
- Provide
information on how Council uses the strategic documents developed by the
Integrated Planning and Reporting framework to help inform how they respond
to consultation from the NSW government on projects such as the EfW.
- Confirm
their concerns around contravention to the draft Delivery Program have been
communicated to council.
- Advise
that Council has not resolved to supported the EfW project.
|
No amendments required.
|
|
3
|
External Contributor:
Cecilia Balmaceda
Full submission attached at
Annexure D
- Questioned
why there was no mention of the waste facility.
- Commented
that the ‘incinerator proposal’ goes against the values listed in
the delivery program, including transparency, health and the environment.
- Asked
Council to explain how the waste facility aligns with Community Strategic
Plan Theme One.
- Asked
Council to address how they are converting Parkes into Sydney’s rubbish
dump.
- Asked
what the point of the document is if current residents will be forced to
move.
|
- Provide
information about the Integrated Planning and Reporting process and the
purpose of the Delivery Program document and how Council uses it to engage
with external projects, such as the Waste to Energy facility.
- Explain
this is a NSW Government lead project, not a council project.
- Clarify
information on the project and how to engage with the relevant consultation
processes in relation to the WTE project and where information is available.
- Reassure
them of Council’s commitment to the principles in our documents
- Note
the inaccuracy that council has formed an opinion in relation to this
project.
|
No amendments required.
|
|
4
|
External Contributor:
Erik Lensson
Full submission attached at
Annexure E
- Noted
a disconnect between the commitments in Council’s draft Delivery
Program and the actions taken in relation to the Energy from Waste project
and provided examples.
- Noted
a lack of transparency or engagement in relation to this project
- Urged
immediately pausing support for this project
|
- Provide
information on the project and how to engage with the relevant consultation
processes in relation to the WTE project.
- Reassure
them of Council’s commitment to the principles in our documents in
relation to all projects, including this one.
- Note
the inaccuracy that Council has formed an opinion in relation to this
project.
- Provide
information on the purpose of the Delivery Program.
|
No amendments required.
|
|
5
|
Internal Submission
- Minor
spelling and grammar changes
- Recommended
amendments to strategic priorities within each core function for ease of
reading
|
|
Amendments made as per recommendation.
|
Legislative and Policy Context
Council is required under the Local Government Act and
IP&R Guidelines to review and develop the Delivery Program before 30 June
in the year following an ordinary election.
Local
Government Act 1993 No 30 - NSW Legislation - Delivery Program
Integrated
Planning and Reporting Guidelines for Local Government in NSW (Office of Local
Government, September 2021)
Financial Implications
The Delivery Program must be developed within the resources
available under the resourcing strategy, which includes the Long-Term Financial
Plan, and discusses the finances for the 4-year term the Program covers.
Risk Implications
Failure to review and adopt this Delivery Program could have
potentially major risk implications for Council.
Robust Integrated Planning and Reporting (IP&R)
frameworks play a crucial role in mitigating the risks of misuse and
mismanagement of public funds. By ensuring that all activities and expenditures
are transparently planned and reported, these frameworks help maintain
accountability and trust within the community.
Aligning the 4-year Delivery Program with the Resourcing
Strategy and Community Strategic Plan is essential to ensure that resources are
allocated efficiently and effectively towards achieving the community's
priorities and goals.
Community Consultation
Consistent with the requirements outlined in the Guidelines,
the draft Delivery Program was publicly exhibit for 28 days, and any
submissions received during the exhibition period are detailed in the report
for consideration of Council.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
14.6 Adoption
of the Long-Term Financial Plan 2025-2035
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is sustainable and plans for the future.
Strategy: Provide clear
long-term direction for the community through the development of the Integrated
Planning and Reporting framework.
Author: Teresa
Cooper, Corporate Planning and Performance Coordinator
Authoriser: Anthony
McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Long-Term
Financial Plan (under separate cover)
B. Submission
- Peter Giles (under separate cover)
C. Submission
- Natalie Williams (under separate cover)
D. Submission
- Geoff Dunford (under separate cover)
|
Recommendation
That Council:
1. Note
the Long-Term Financial Plan 2025-2035 was placed on public exhibition for
28-days between 7 May to 3 June 2025.
2. Receive
and consider the four (4) submissions received in relation to the draft
Long-Term Financial Plan 2025-2035, attached at Annexure B-D, and
request the General Manager respond to the external submissions received as
recommended in this report.
3. Adopt
the Long-Term Financial Plan 2025-2035 attached at Annexure A,
pursuant to section 403 of the Local Government Act 1993 and 3.3 of
the Integrated Planning and Reporting Guidelines, including the recommended
amendments provided in this report.
4. Publish
the Long-Term Financial Plan 2025-2035 on Council's website.
|
Background
The Local Government Act 1993
("the Act") mandates that all councils engage in long-term community
and corporate planning and reporting through the Integrated Planning and
Reporting (IP&R) framework. This framework ensures the interrelationship
between the Community Strategic Plan, Delivery Program, Resourcing Strategy,
and annual Operational Plans. These documents must be reviewed and updated by
the incoming council following an ordinary local government election.
Under the IP&R framework
provisions of the Act, Parkes Shire Council ("Council") must develop
and adopt a Resourcing Strategy, which includes a Long-Term Financial Plan,
Workforce Management Plan, and Asset Management Plan. These plans detail the
resources required to implement the strategies set out in the Community
Strategic Plan and the Delivery Program.
The Long-Term Financial Plan, a
ten-year plan part of the Resourcing Strategy, informs decision-making during
the preparation and finalisation of the Community Strategic Plan and the
Delivery Program. In developing the Long-Term Financial Plan, due regard must
be given to promoting the financial sustainability of the Council.
The Director Customer, Corporate
Services and Economy provided a presentation at the February Councillor
Workshop on the current 2025 Integrated Planning and Reporting (IP&R)
Framework and walked through the full suite of documents for delivery in the
first year of Office. A follow-up presentation on progress toward the 2025
IP&R Framework was provided at the May Councillor Workshop which included
key points of the draft Long-Term Financial Plan 2025-2035. Another
presentation was also provided in the June Councillor Workshop including an
overview of the submissions received from the public in relation to the
Long-Term Financial Plan and recommendations on how to respond to these
submissions and what amendments had been made to the draft in response to these
submissions.
ISSUES AND COMMENTARY
The draft Long-Term Financial
Plan was endorsed for public exhibition from 7 May to 3 June 2025 [ECMCC
008/25]. This exhibition period was publicised on Council's website and
social media channels, as well as by direct correspondence to Council's various
Community Consultative Committees. Hard copies were made available at Council's
Administration Centre, at the four Shire libraries and at Bangala-la
Pre-school. Community Drop-In Sessions on IP&R and the current documents on
public exhibition, including the Delivery Program was held at all Parkes Shire
Library branches in May.
Submissions on the draft
Long-Term Financial Plan 2025-2035 could be made online via email to council@parkes.nsw.gov.au or by
mail to the General Manager.
Council received a total of four
(4) submissions, three (3) external and one (1) internal submission. The
following table is a summary of the submissions received shown in full at Annexure
B-D and the recommended response and/or amendments to be made to the final
Long-Term Financial Plan 2025-2035 attached at Annexure A.
|
No.
|
Detail of Submission
|
Council Response
|
Amendment Details
|
|
1
|
Contributor:
Peter Giles
Full submission attached at
Annexure B
• Commended
depth of modelling, transparency around funding assumptions, and alignment
with strategic and community priorities.
• Provided
areas for consideration and improvement
• Suggested
early-stage reviews of service levels, shared service opportunities, and
revenue diversification
• Suggested
considering more flexible planning based on triggered land rezoning
• Consider
refinancing options with sewer loan repayment
• Include
dedicated section on SAP, housing and economic development strategies
|
• Thank
them for their feedback and for the areas of their support
• Provide
information about the IP&R process and how this document is a
conservative outlook that is important to acknowledge our situation if
certain opportunities do not come to pass.
• Explain
that this document is not static but is reviewed each year as part of the
Operational Plan and Budget.
• Will
look to make the above clearer in the document and make inclusions where
practicable.
|
Provided more context and information around assumptions
|
|
2
|
Contributor:
Natalie Caldwell
Full submission attached at
Annexure C
- Appreciated
the inclusion of Public Amenities, Building and Halls, Arts & Cultural
Programs as priorities over the next ten years.
- Noted
the plan was vague.
- Requested
council consider the usage, management and equitable access to these
facilities, throughout the dream, grant application and reality processes.
- Noted
that public spaces that are not looked after or are poorly designed (not fit
for purpose), can become a waste of everyone's time and energy
|
- Thank
them for their feedback and the areas they supported.
- Provide
information on the purpose of the separate IP&R suite of documents,
including the additional operational detail in the Operational Plan.
- Provide
information on other relevant strategies.
- Note
that additional background information has been provided to the Plan.
|
Provided more context and
information around assumptions
|
|
3
|
Contributor:
Geoff Dunford
Full submission attached at
Annexure D
6. Page
10. The forecast assumption for Employee Costs is 3% pa for 10 years. The
reason given is for Award increases. However, there is no assumption
regarding productivity increases over the 10 years. Proposed that Council
agrees that productivity increases must be included as an assumption.
7. Page
10. Operating Results from Continuing Operations are all Deficits (Losses)
for the next 10 Years. Notes this proposal is unsustainable. Notes it is
necessary that all Depreciation is fully funded. Proposed that Council
reviews these Deficits, and that the current Operating Deficit is amended to
a Balanced Budget (or Surplus) for each year of this LTFP.
8. No
Balance Sheet. The Draft LTFP does not include a Balance Sheet for each year.
A Balance Sheet would provide the community with projections of Net Equity,
Net Asset movements (including Depreciation), and Liabilities. Propose that
Council produces Balance Sheets, and all are to be included in the current
Long Term Financial Plan.
9. Item
9.3 Extraordinary Council Meeting 6 May 2025-Background comments. It is not
appropriate to refer to a Special Rate Variation, nor increasing Borrowings
to fund future Deficits. I propose that Council provides a Balanced Budget
Strategy to the Community, that does not include future Special Rates
Variations, nor increased Borrowings.
|
6. Explain
that a 3% salary increase simply adjusts for inflation, ensuring an
employee’s work is compensated appropriately for the same work being
completed and is mandated by the Award at this increase. It does not
necessitate a productivity increase.
7. Explain
that this document is not static but is reviewed each year as part of the
Operational Plan and Budget. Council also acknowledges that this is not
sustainable and notes unable to post a general fund surplus due to ever
increasing depreciation. At this stage council’s only choice was to
reduce capital spend.
8. Council
will consider balance sheets to be included in future Long-Term Financial
Plans.
9. Note
that a Special Rate Variation nor increasing Borrowings were proposed in
background information for the 6 May extraordinary meeting. Explain that a
statement around requirements of a Long-Term Financial Plan was made that
included information that if a special rate variation were to be proposed
that it needs to be included in a Council’s Long-Term Financial Plan.
Please note that a Special Rate Variation has not been noted in this plan nor
has increased Borrowings.
|
No
amendments required
|
|
4
|
Internal Submission
- Updated
guiderails
- Updated
financial sustainability objectives section
- Update
IPR component to make consistent with suite of IPR
- Foreword
from mayor and general manager added
- Updated
layout
- Story
for our current assumptions or why lack of movement in certain areas if no
assumptions
|
|
Amendments made as per recommendation.
|
Legislative and Policy Context
Local
Government Act 1993, Section 403 - Resourcing Strategy Integrated Planning and
Reporting Guidelines
for Local Government in NSW (Office of Local Government, September 2021)
Financial Implications
The lack of a robust Long-Term
Financial Plan could have severe financial implications for Council. Without a
robust plan, the council may face persistent operating deficits, inadequate
funding for infrastructure maintenance and renewal, and an unsustainable
increase in services or assets. This can lead to financial instability,
increased borrowing costs, and an unfair distribution of the rate burden among
ratepayers. Assumptions based on the financials provided in the council's
Long-Term Financial Plan within its Resourcing Strategy are crucial for
informed decision-making. Failure to adhere to these assumptions can compromise
the council's ability to meet its strategic objectives and maintain financial
sustainability.
Risk Implications
Failure to review and adopt this
Long-Term Financial Plan could have potentially major risk implications for
Council, particularly financial.
Robust Integrated Planning and
Reporting (IP&R) frameworks play a crucial role in mitigating the risks of
misuse and mismanagement of public funds. By ensuring that all activities and
expenditures are transparently planned and reported, these frameworks help
maintain accountability and trust within the community.
Community Consultation
Identify and analyse
any community consultation requirements for Council associated with this
report, such as public exhibition requirements or the outcome of any community
consultation process that has informed the preparation of this report. If
none, type "There are no community consultation requirements for Council
associated with this report".
Consistent with the requirements
outlined in the Guidelines, the draft Long-Term Financial Plan was publicly
exhibit for 28 days, and any submissions received during the exhibition period
are detailed in the report for consideration of Council.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
14.7 Adoption
of Council Policies
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is contemporary, effective and efficient.
Strategy: Ensure
compliance with statutory requirements and ensure Parkes Shire Council’s
operations are supported by good corporate governance and effective risk
management.
Author: Veronica
Shaw, Business Support Officer
Authoriser: Anthony
McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Council
Policy - Records and Information Management ⇩
|
Recommendation
That Council:
1. Adopt
the Council policy – Records and Information Management included as Annexure
A to this report.
2. Publish
the adopted policy on Council's Website and intranet.
|
Background
As part of Council's commitment
to continuous improvement, all Council policies receive minor amendments from
time to time as required and are on a review schedule to ensure that they
comply with current legislation and local government best practice. In
addition, the Office of Local Government recommends that council's review all
relevant policies in the first twelve months of office.
The following policy has been
reviewed and is presented at Annexure A for Council's adoption:
· Council Policy
– Records and Information Management (Annexure A)
ISSUES AND COMMENTARY
The method of development and
amendments for consideration of the Council Policy appended at Annexure A are
described below.
Records and Information
Management
The Records and Information
Management policy at Annexure A has been reviewed, with minor updates
linking the policy with the Information Management, Records and Privacy
Strategic Plan. The purpose of this
Policy is to establish how Council will meet its obligations under the State
Records Act 1998 but also takes into consideration all applicable related
legislation listed within the controlled documentation.
Legislative and Policy Context
The key legislation and regulation for all council policies is
the Local Government Act 1993 No 30 and Local Government (General) Regulation 2021.
Additional legislation considerations for this policy
includes:
· Government Information (Public Access) Act 2009
· State Records Act 1998 | State Records NSW
· Privacy and Personal Information Protection Act 1998.
· General retention and disposal authority:
o Administrative Records (GA28)
o Local Government (FA450)
o Early childhood education and care (FA404)
o Cemeteries and crematoria operations (FA428)
o Water supply and wastewater management (FA367)
· Public Interest Disclosure Act 2022
· Work Health and Safety Regulation 2017
· Evidence Act 1995
· Electronic Transactions Act 2000
Related policies include the following:
· Council
Policy - Cyber Security Policy and Framework
· Council
Policy - Code of conduct
· Council
Policy - Access to Information Held by Council
· Council
Policy - Legislative Compliance Policy
· Council
Policy - Privacy Management Plan
· Council
Policy - Councillor Records Management Policy and Procedure
· Council
Policy - Councillor Access to Information and their Interaction with Staff
Policy
· Operational
Policy - Records and Document Management Standards
· Operational
Policy – Business System design and standards (to be developed)
· Operational
Policy - Data Privacy and Protection
· Operational
Policy - Mandatory Notification Data Breach
· Operational
Policy - Retention, Disposal and Physical Storage of Records (to be developed)
· Operational
Policy - GIPA (to be developed)
Financial Implications
There are no financial implications for Council associated
with this report.
Risk Implications
A weak or lack of a Records and
Information Management Policy can lead to data breaches, regulatory
non-compliance, loss of intellectual property, reputational damage, operational
inefficiencies, and increased costs. Implementing a robust policy ensures compliance
with regulations, enhances data security, improves efficiency and productivity,
protects Council’s community and reputation, and reduces unnecessary
costs.
Community Consultation
Community consultation was not required in the development
of this policy; however, the adopted version will be placed on Council's
website.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
14.8 Adoption
of the Strategic Asset Management Plan 2025-2029
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is sustainable and plans for the future.
Strategy: Provide clear
long-term direction for the community through the development of the Integrated
Planning and Reporting framework.
Author: Teresa
Cooper, Corporate Planning and Performance Coordinator
Authoriser: Anthony
McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Strategic
Asset Management Plan 2025-2029 (under separate cover)
|
Recommendation
That Council:
1. Adopt
the Strategic Asset Management Plan 2025-2029 attached at Annexure A,
pursuant to section 403 of the Local Government Act 1993 and 3.15 of
the Integrated Planning and Reporting Guidelines.
2. Publish
the Strategic Asset Management Plan 2025-2029 on Council's website.
|
Background
The Local Government Act 1993
("the Act") mandates that all Councils engage in long-term community
and corporate planning and reporting through the Integrated Planning and
Reporting (IP&R) framework. This framework ensures the interrelationship
between the Community Strategic Plan, Delivery Program, Resourcing Strategy,
and annual Operational Plans. These documents must be reviewed and updated by
the incoming council following an ordinary local government election.
Under the IP&R framework
provisions of the Act, Parkes Shire Council ("Council") must develop
and adopt a Resourcing Strategy, which includes a Long-Term Financial Plan,
Workforce Management Plan, and Asset Management Plan. These plans detail the
resources required to implement the strategies set out in the Community
Strategic Plan and the Delivery Program.
ISSUES AND COMMENTARY
The Asset Management Plan, a
ten-year plan part of the Resourcing Strategy, informs decision-making during
the preparation and finalisation of the Community Strategic Plan and the
Delivery Program. In developing the Strategic Asset Management Plan Council
must identify assets that are critical to Council’s operations and
outline risk management strategies for these assets.
The Director Customer, Corporate
Services and Economy provided a presentation at the February Councillor
Workshop on the current 2025 Integrated Planning and Reporting (IP&R)
Framework and walked through the full suite of documents for delivery in the
first year of Office. Follow-up presentations were held in May and June to
update Council on key documents, including the Resourcing Strategy which
includes this Strategic Asset Management Plan.
The Asset Management Plan has
been developed in conjunction with a wider internal Council Strategic Service
Management Plan. This process included extensive consultation throughout the
organisation which included several workshops and sessions to ascertain
Council’s complete asset and service management framework which is
reflected in the final Strategic Asset Management document attached at Annexure
A.
Legislative and Policy Context
Local
Government Act 1993, Section 403 - Resourcing Strategy Integrated Planning and
Reporting Guidelines
for Local Government in NSW (Office of Local Government, September 2021)
Financial Implications
The Strategic Asset Management
Plan has significant financial implications for Council as it impacts the
capital budget required and where it will be prioritised. The financial
implications of the Strategic Asset Management Plan is interrelated and fully
established in the Long-Term Financial Plan.
Risk Implications
Failure to adequately review and
adopt the attached Strategic Asset Management Plan could have potentially major
risk implications for Council, particularly financial and reputational.
Robust Integrated Planning and
Reporting (IP&R) frameworks play a crucial role in mitigating the risks of
misuse and mismanagement of public funds. By ensuring that Council’s
assets are prioritised and managed effectively, this plan mitigates the risk of
financial instability and inefficient use of resources and prevent
the risk of increased maintenance costs, service disruptions and reduced
community trust.
Community Consultation
There are no community consultation requirements for Council
associated with this report.
The Strategic Asset Management
Plan 2025-2029 will be publicly available through Council’s website
alongside the Long-Term Financial Plan and the Workforce Management Plan as
part of Council’s Resourcing Strategy.
|
Ordinary Council Meeting Agenda
17 June 2025
|
15 Reports
of the Director Infrastructure and Sustainability
15.1 Major Projects and
Current Works - Infrastructure and Sustainability
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is open, accountable, and representative.
Strategy: Effectively
collaborate, engage, and communicate with our community to inform decision
making and promote services, projects and initiatives.
Author: Kristine
Thacker, Business Support Officer
Authoriser: Andrew
Francis, Director Infrastructure and Sustainability
Annexures: A. Infrastructure
Sustainability - Major Projects Current Works May 2025 ⇩ 
|
Recommendation
That Council:
1. Receive and note
the Infrastructure and Sustainability Major Projects and Current Works Report
for May 2025, appended at Annexure A.
|
Background
A
monthly status report of Major Projects and Current Works within Parkes Shire
Council's Infrastructure and Strategic Futures directorate is tabled to keep Council
abreast of projects being undertaken across the Parkes Shire.
ISSUES And Commentary
This report presents an update on the current major projects
within the Parkes Shire being managed or undertaken by Council's Infrastructure
and Strategic Futures Department. The report outlines work that has been
carried out over the past month and is provided for the information of
Councillors.
The Major Projects and Current Works Report is appended at Annexure
A.
Legislative and Policy Context
There are no legislative or policy
considerations for Council associated with this report.
Financial Implications
Projects have been allocated funding
either from grants or Council funds as provided in the 2024/25 Operational
Budget.
Risk Implications
There are no risk implications for
Council associated with this report.
Community Consultation
There are no community consultation
requirements for Council associated with this report.
Conclusion
The Major Projects and Current Works
Report, appended at Annexure A, provides Council with a briefing
on major projects and works underway within the organisation's Infrastructure
and Strategic Futures directorate. It is recommended that Council formally
resolve to receive and note the report.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
15.2 Drinking
Water Policy Update
IP&R
Linkage: Pillar: Environment
Goal: Our utilities are
well-planned and efficiently managed.
Strategy: Provide
essential water and sewer infrastructure to meet the needs of our growing
community.
Author: Graeme
Bayliss, Infrastructure Operations Manager
Authoriser: Andrew
Francis, Director Infrastructure and Sustainability
Annexures: A. Council
Policy - Drinking Water Policy - April 2025 ⇩
|
Recommendation
That:
1. Council endorse
the updated Drinking Water Policy.
|
Background
As part of Councils commitment to Drinking Water Quality
Management, Council is required to review Its Drinking Water Policy every five
years. The following policy has been reviewed and updated and is presented for
Council’s adoption.
ISSUES AND COMMENTARY
Council’s Drinking Water Policy has been reviewed
and amended with minor changes. The policy establishes the direction for
Council’s approach to managing drinking water effectively.
Legislative and Policy Context
This policy is a requirement of the Public Health Act 2010
and the Public Health Regulation 2022 for Local Water Utilities to have a
Drinking Water Management System. The policy is a part of Element 1 of
Council’s Drinking Water Management System as outlined in the Australian
Drinking Water Guidelines.
Financial Implications
This report commits Council to its obligations under the NSW
Public Health Act and commits Council to a risk based approach to managing
water quality and providing the effective resources to manage these risks. The
financial resourcing requirements are included within Council’s
Operational Plan budget.
Risk Implications
The review of this policy reinforces Council’s
commitment to managing its water supply and to provide safe drinking water that
consistently meets appropriate standards in accordance with the current
Australian Drinking Water Guidelines.
Community Consultation
There are no community consultation requirements for Council
associated with this report
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary Council Meeting Agenda
17 June 2025
|
16 Reports
of the Director Operations
16.1 Major Projects and
Current Works - Operations
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is open, accountable, and representative.
Strategy: Effectively
collaborate, engage, and communicate with our community to inform decision
making and promote services, projects and initiatives.
Author: Kristine
Thacker, Business Support Officer
Authoriser: Logan
Hignett, Director Operations
Annexures: A. Operations
Major Projects & Current Works - May 2025 ⇩
|
Recommendation
That Council:
1. Receive
and note the Operations Major Projects and Current Works Report for May 2025,
appended at Annexure A.
|
Background
A monthly
status report of Major Projects and Current Works within Parkes Shire Council's
Operations Department is tabled to keep Council abreast of projects being
undertaken across the Parkes Shire.
ISSUES And Commentary
This report presents an update on the current major projects
within the Parkes Shire being managed or undertaken by Council's Operations
Department. The report outlines work that has been carried out over the past
month and is provided for the information of Councillors.
The Major Projects and Current Works Report is appended at Annexure A.
Legislative and Policy Context
There are no legislative or policy considerations for
Council associated with this report.
Financial Implications
Projects have been allocated funding either from grants or
Council funds as provided in the 2024/25 Operational Budget.
Risk Implications
There are no risk implications for Council associated with
this report.
Community Consultation
There are no community consultation requirements for Council
associated with this report.
Conclusion
The Major Projects and Current
Works Report, appended at Annexure A, provides Council with a
briefing on major projects and works underway within the organisation's
Operations Department. It is recommended that Council formally resolve to
receive and note the report.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
16.2 National
Parks & Wildlife Service request for Access Easement through Lake Metcalfe
IP&R
Linkage: Pillar: Environment
Goal: Our natural
environment is preserved and enhanced for current and future generations.
Strategy: Effectively
manage our public lands, reserves and cemeteries.
Author: Sharon
Ross, Manager Facilities
Authoriser: Logan
Hignett, Director Operations
Annexures: A. Map
of Lake Metcalfe with visible track in use ⇩
B. Request
for easement by National Parks & Wildlife Service ⇩
|
Recommendation
That:
1. Council agree to
National Parks & Wildlife Service acquiring an easement over Lot 1921 DP
1158720 for access purposes.
2. All costs
associated with the transaction be borne by National Parks and Wildlife
Service.
3. That the seal of
Council be affixed to all necessary documentation.
|
Background
A request has been received from
National Parks and Wildlife Service to formalise an access easement through Lot
1921 DP 1158720 which occupies Lake Metcalfe.
Lake Metcalfe is situated on the
boundary of Goobang National Park. The area is landlocked making access
difficult for National Parks and Wildlife Service provide operational
management such as non-emergency fire management as well as pest and weed management.
ISSUES AND COMMENTARY
The formalising of an access
easement over an existing track in use will ensure operational management of
the National Park.
Legislative and Policy Context
There are no legislative or
policy considerations for Council associated with this report.
Financial Implications
All costs associated with this
transaction will be borne by National Parks and Wildlife Service.
Risk Implications
The provision of an access
easement over the track in use will have a community benefit for the
preservation of the Goobang National Park.
All maintenance of the access
track through the National Park will be the responsibility of National Parks
and Wildlife as a result of their use.
Community Consultation
There is no community
consultation requirements for Council associated with this report.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
16.3 Classification
of Brick Pit Reserve as Operational Land
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is contemporary, effective and efficient.
Strategy: Ensure
compliance with statutory requirements and ensure Parkes Shire Council’s
operations are supported by good corporate governance and effective risk
management.
Author: Sharon
Ross, Manager Facilities
Authoriser: Logan
Hignett, Director Operations
Annexures: A. Gazettal
Notice for appointment of Brick Pit Reserve 1041392 ⇩
|
Recommendation
That:
1. An application be
made to the Minister for classifying the Brick Pit Reserve No 1041392 as
Operational.
|
Background
The Crown Land Management Act
2016 authorises Councils that are appointed Crown Land Manager for dedicated or
reserved crown land, to manage that land as if it were public land under the
Local Government Act, 1993.
The Local Government Act requires
that all public land be categorised as either community or operational land.
Following Council’s request
to become Crown Land Manager of the Brick Pit, the land was appointed to Parkes
Shire Council on 30 May 2025.
ISSUES AND COMMENTARY
Upon notification of the Brick
Pit Reserve to Council as Crown Land Manager, to comply with the Crown Land
Management Act 2016, the land needs to be classified as either Community or
Operational Land. Operational land can include land that is sued for cemeteries,
water infrastructure, sanitary purposes or land whereby the public must be
excluded for their safety.
Legislative and Policy Context
Part 3, Division 3.2, Crown Land
Management Act 2016
Section 31 Local Government Act
1993
Financial Implications
Transitioning from a Crown Land
Licence to the Crown Land Manager model has saved council rental payments in
excess of $10,000 per year.
Risk Implications
The classification of the site as
Operational gives Council firmer control of the land as opposed to Community
Land to ensure public safety of the site.
Community Consultation
There are no community consultation requirements associated
with this report.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
16.4 Renting
of 30 Welcome Street Parkes
IP&R
Linkage: Pillar: Leadership
Goal: Our local government
is open, accountable, and representative.
Strategy: Provide open and
transparent decision-making and undertake the civic duties of Council with
professionalism and integrity.
Author: Sharon
Ross, Manager Facilities
Authoriser: Logan
Hignett, Director Operations
Annexures: Nil
|
Recommendation
That:
1. Endorse the
leasing of the Council-owned premises at 30 Welcome Street, Parkes to
Australian Unity, commencing 1 July 2025, for an initial term of three (3)
years with two (2) further options of three (3) years each.
|
Background
The property at 30 Welcome
Street, Parkes, formerly occupied by Currajong Disability Services, has been
largely vacant since Currajong vacated the premises on 31 December 2020. Since
that time, the building has had no consistent tenancy. It has instead been used
intermittently, including:
· Temporary
accommodation for Neighbourhood Central following flooding of their own
premises
· Electoral
Commission bookings in 2021 and 2023
· A
COVID-19 clinic operated by Vanguard Health in 2022
· Temporary
use by Council staff and as a Volunteer Hub during the Parkes Elvis Festival
(2022–2024)
While informal expressions of
interest were prepared in 2022, they were withdrawn to retain flexibility for
internal use. Despite efforts to offer the space to internal project teams,
including the PMO, the location and layout have generally been found unsuitable.
An earlier inquiry in 2020 from
Anglicare to lease the space at a charitable rate was not pursued, as Council
policy requires market rental.
Australian Unity first expressed
interest in the property in February 2023. They are seeking a suitable location
to establish or expand their regional operations and have made an unsolicited
offer to lease the site for $35,000 per annum (plus CPI or 4%, whichever is
lower), exclusive of outgoings. The offer relates specifically to the brick
building and one car park and excludes the Welcome Cottage and the rear yard,
which continue to serve other Council purposes.
ISSUES AND COMMENTARY
Australian Unity’s proposed
use is consistent with the building’s previous use as a disability and
community services facility. The lease provides for a commercial fit-out
starting 1 July 2025.
The leasing of the property means
the building will no longer be available for internal or temporary community
use, including during the Elvis Festival. However, the Events Team has
proactively approached the Masonic Lodge to provide an alternative location for
volunteer coordination during the event.
Tracie Robertson (Ray White
Parkes) has confirmed that despite active monitoring and informal marketing of
large available spaces, including the former PMO building (Old CBA), the old
Town Clock property, and the Currajong Street Post Office, interest in
commercial space has been extremely limited. Aside from Australian Unity, the
only other parties who made serious enquiries (Country University Centre and
Evolution Mining) have since secured alternative locations.
Given the risk of Australian
Unity relocating to Forbes if a local lease cannot be secured, and the low
likelihood of another comparable tenant emerging, it is considered
strategically prudent to progress the lease without further delay or a formal
EOI process.
Legislative and Policy Context
Council has considered the Local
Government Act 1993 and its own Property Leasing Policy in determining the
appropriate pathway for leasing the property. Given the prior efforts to
attract interest and the unsolicited nature of the proposal from Australian
Unity, a direct negotiation is considered compliant and in Council’s best
interests.
There are no other legislative
triggers or compliance issues associated with this decision.
Financial Implications
The lease will provide Council
with an income of $35,000 per annum, indexed annually by CPI or capped at a
maximum of 4%. This rental reflects market value for the space being offered
and contributes to the strategic management of Council's property portfolio.
The lease excludes the Welcome
Cottage (currently rented to staff and students at $350 per week) and the
remainder of the rear yard.
Risk Implications
Entering into a lease of up to
nine years reduces Council’s flexibility in repurposing the asset.
However, this is mitigated by:
· The
consistent vacancy since 2020 and limited interest from other tenants
· The
financial stability of Australian Unity
· Lease
terms that include standard risk management clauses (e.g. security bond,
maintenance responsibilities, and break clauses)
Failure to secure the lease may
result in the tenant withdrawing and relocating to another LGA, impacting
economic development and service availability in Parkes.
Community Consultation
There is no community consultation associated with this
report.
|
Ordinary Council Meeting Agenda
17 June 2025
|
17 Reports
of the Director Planning and Community Services
17.1 2025 Parkes Shire
Council Cultural Grants
IP&R
Linkage: Pillar: Community
Goal: Our community is
creative, proud and has a strong sense of belonging.
Strategy: Deliver and
support events, festivals and celebrations that promote engaged citizenship and
foster community pride.
Author: Annalise
Teale, Acting Director Planning and Community Services
Authoriser: Kent
Boyd PSM, General Manager
Annexures: Nil
|
Recommendation
That:
1. Council approves
the following allocation of the PSC Cultural Grants recommended by the
Community, Liveability and Access Committee:
· Parkes
Community Arts receive $6,000.00 to extend the ‘Who is Parkes’
photographic art trail project.
· Peak
Hill Pastoral Agricultural and Pastoral Association Inc receive $4,000.00 for
the delivery of ‘Crafting Connections’, Creative Workshops for
the Peak Hill show.
|
Background
Parkes Shire Council provides an
annual grant of $10,000 to encourage and support the development of local
community organisations, services and strategies which make a positive
contribution to the community and enrich cultural life throughout the Shire.
In 2025, 4 applications for
cultural grant funding were received requesting over $23,000.00 worth of grant
funding to support cultural activities in the Parkes Shire.
ISSUES AND COMMENTARY
A panel of representatives
nominated by the Community, Liveability & Access Committee met on 4 June
2025 to assess the applications received. Applications were reviewed against
the assessment criteria and recommend the following allocations of the grant
funding:
· Parkes
Community Arts receive $6,000.00 to extend the ‘Who is Parkes’
photographic art trail project.
· Peak
Hill Pastoral Agricultural and Pastoral Association Inc receive $4,000.00 for
the delivery of ‘Crafting Connections’, Creative Workshops for the
Peak Hill show.
Legislative and Policy Context
There are no legislative or policy considerations for
Council associated with this report.
Financial Implications
The PSC Cultural Grants are an annual budget line. There are
no financial implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with
this report.
Community Consultation
Applications for the Cultural Grants were open for 6 weeks
during April and May 2025 and widely advertised in both social and mainstream
media. There are no community consultation requirements for Council associated
with this report.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
17.2 DA2025/0003
- Motel Accommodation, 10-14 Court Street, Parkes
IP&R
Linkage: Pillar: Environment
Goal: Our built
environment is functional, sustainable and meets the needs of our growing
community.
Strategy: Manage our built
environment in line with the Local Environmental Plan (LEP) and relevant
legislation.
Author: Annalise
Teale, Acting Director Planning and Community Services
Authoriser: Kent
Boyd PSM, General Manager
Annexures: A. Submissions
Received - DA2025/0003 - (Motel) - 10-14 Court Street, Parkes ⇩ 
B. Development
Assessment Report - DA2025/0003 (Motel) - 10-14 Court Street, Parkes ⇩
C. Working
Plan Set - DA2025/0003 (Motel) - 10-14 Court Street, Parkes ⇩
|
Recommendation
That:
1. Council
approve DA2025/0003 subject to the conditions of consent in this report.
|
Summary
Applicant: Annette
Mustow
Owner: Silville
Pty Ltd
Proposal: Motel
Accommodation – construction of a new single story building with 5
accommodation rooms and management flat, reception office and laundry.
Location: 10
- 14 Court Street, Parkes
Report
Site
Context
The subject site is located in
the Parkes CBD on the corner of Court and Currajong Street, Parkes and has an
area of 1810m2. Surrounding land uses are of a commercial nature and
include shops, offices, business premises and place of public worship. The
State Heritage Listed old Parkes Post Office is located to the east, the Parkes
Court House and Police Station to the south-east.
The motel previously located on
the site was destroyed by fire. The site contains an existing two-storey motel
building (not affected by the fire) and car parking area.
Issues
Council received four public
submissions during the first public exhibition period (discussed below).
In response to the submissions received, amended plans were
submitted which included a pitched roof design. The development application was
re-notified and exhibited and no submissions were received.
Public
Submissions and Matters Raised by Objectors
The development application was publicly exhibited 17
January to 31 January 2025. Four public submissions and one agency (Essential Energy)
submission was received.
The four public submissions raised the following concerns:
· Flat roof design
· Colour of bricks
· Loss of green
space
· Impact on the
character and appearance of the area.
· Traffic
· Parking
In consideration of the submissions received, the applicant
submitted an amended building design incorporating a pitched roof. The
development application was reexhibited from 20 May to 3 June 2025. No
submissions were received.
Internal
Referrals
The development application was referred to Council’s
Development Engineer, Heritage Advisor and Building Surveyor. Details of
referral comments can be found the attached assessment report.
Recommended Conditions of Consent
General
Conditions
(MBW1.01)
Approved Plans and Supporting Documentation
1. Development
must be carried out in accordance with the following approved plans and
documents, except where the conditions of this consent expressly require
otherwise.
a) The
stamped approved plans prepared by Highlands Design, Sheets A-00 – A-13
(inclusive), Issue Q, dated 14 May 2025.
b) The
approved stamped Statement of Environmental Effects prepared by Currajong Pty
Ltd, Revision B, dated 15 May 2025.
c) The
commitments listed on the relevant BASIX certificate.
except as varied by the conditions
listed herein or as marked in red on the approved plans. A current and approved
copy of the approved stamped by Parkes Shire Council is to be maintained on
site for constructional and reference purposes.
In the event of any inconsistency
with the approved plans and a condition of this consent, the condition
prevails.
(Prescribed
4) Compliance with Building Code of Australia and insurance requirements under
Home Building Act 1989
2. 1)
It is a condition of a development consent for development that involves
building
work that the
work must be carried out in accordance with the requirements of the
Building Code of
Australia.
2) It is a
condition of a development consent for development that involves residential
building work for which a contract of insurance is required under the Home
Building Act 1989, Part 6 that a contract of insurance is in force before
building work authorised to be carried out by the consent commences.
3) It is a
condition of a development consent for a temporary structure used as an
entertainment venue that the temporary structure must comply with Part B1 and
NSW Part H102 in Volume 1 of the Building Code of Australia.
4) In
subsection (1), a reference to the Building Code of Australia is a reference to
the Building Code of Australia as in force on the day on which the application
for the construction certificate was made.
5) In
subsection (3), a reference to the Building Code of Australia is a reference to
the Building Code of Australia as in force on the day on which the application
for development consent was made.
6) This
section does not apply—
a) to the
extent to which an exemption from a provision of the Building Code of Australia
or a fire safety standard is in force under the Environmental Planning and
Assessment (Development Certification and Fire Safety) Regulation 2021, or
b) to the
erection of a temporary building, other than a temporary structure to which
subsection (3) applies.
(Prescribed 6) Erection of Signs
3. 1)
This section applies to a development consent for development involving
building
work, subdivision
work or demolition work.
2) It is a
condition of the development consent that a sign must be erected in a prominent
position on a site on which building work, subdivision work or demolition work
is being carried out—
a) showing
the name, address and telephone number of the principal certifier for the work,
and
b) showing
the name of the principal contractor, if any, for the building work and a
telephone number on which the principal contractor may be contacted outside
working hours, and
c) stating
that unauthorised entry to the work site is prohibited.
3) The
sign must be—
a) maintained
while the building work, subdivision work or demolition work is being carried
out, and
b) removed
when the work has been completed.
4) This
section does not apply in relation to—
a) building
work, subdivision work or demolition work carried out inside an existing
building, if the work does not affect the external walls of the building, or
b) Crown
building work certified to comply with the Building Code of Australia under the
Act, Part 6.
(Prescribed
7) Fulfilment of BASIX commitments
4. It
is a condition of a development consent for the following that each commitment
listed in a relevant BASIX certificate is fulfilled—
1. BASIX development,
2. BASIX optional
development, if the development application was accompanied by a BASIX
certificate.
(BW1.01)
Obtaining a Construction Certificate
5. The
Applicant is to obtain a Construction Certificate from either Council or an
Accredited Principal Certifier, certifying that the proposed works are in
accordance with the Building Code of Australia and applicable Council Standards
prior to any building works commencing.
· No building,
engineering or excavation work is to be carried out in relation to this
development until the necessary construction certificates have been obtained.
· It is the
responsibility of the Applicant to ensure that the development complies with
the Building Code of Australia and applicable Council Standards in the case of
building work. This may entail alterations to the proposal so that it complies
with these standards.
(BW1.02)
Obtaining an Occupation Certificate
6. Prior to the occupation or use of the
development, an Occupation Certificate must be obtained from the Principal
Certifier for the subject development.
Prior to the issue of a
Construction Certificate
(BW2.03) -
Section 7.12 Contributions
7. Pursuant to Section 7.12 of the
Environmental Planning and Assessment Act 1979, the monetary contribution set
out in the following table is to be paid to Parkes Shire Council prior to the
issue of a Construction Certificate. The contribution is current as at the date
of this consent and is levied in accordance with the Parkes Shire Section 94A
Contributions Plan 2016, in force from 5 August 2016, which may be viewed
during office hours at Council’s Customer Service Centre, 2 Cecile
Street, Parkes, or on Council’s website www.parkes.nsw.gov.au. The
contribution payable will be calculated in accordance with the contributions
plan current at the time of payment, and will be adjusted at the time of
payment in accordance with the Consumer Price Index (CPI) (All Groups Index for
Sydney) published by the Australian Bureau of Statistic (ABS). Contribution
amounts will be adjusted by Council each quarter.
|
Contribution Type
|
Section 7.12
|
|
Proposed Cost of Development
|
$1,281,556.10
|
|
Levy %
|
1% above $200,000.00
|
|
Total Contribution
|
$10,815.56
|
|
Contribution Rate remains
current until
|
Next CPI Quarterly Adjustment
|
(EBW2.01) Submit Engineering Detail for Internal Manoeuvring and
Parking Hardstand
8. Prior
to the commencement of any work on the site, detailed engineering drawing(s)
shall be prepared for the car park and internal driveways and manoeuvring areas
that address the following:
1. Sixteen
(16) car spaces shall be provided in the location identified on the approved
plans.
2. The car
parking and manoeuvring areas shall be bitumen sealed, with extents shown on
the approved plans.
3. Car
parking areas shall comply with AS 2890.1:2004 - Parking Facilities, Part 1:
Off-Street Car Parking.
4. Details
of edging between driveways and parking areas and footpaths.
The engineering detail shall be submitted
with the Construction Certificate application
(EBW2.02) Submit Engineering Detail for Stormwater Management
9. Prior
to the commencement of any work on the site, a detailed stormwater management
plan shall be prepared for the development in accordance with the following:
1. Parkes
Shire Council DCP 2021
2. Parkes
Shire Council Stormwater Drainage Guidelines 2010
The plan shall
include the design considerations and calculations relating to the stormwater
runoff on the site as well as all necessary stormwater infrastructure required
to manage minor (5% AEP) and major (1% AEP) storm events. The plan shall also
show how a zero net increase of peak discharge will be achieved with
appropriate onsite detention/retention. The engineering detail shall be
submitted with the Construction Certificate application.
Before Works Commence
(BW3.02)
Notice of Commencement & Principal Certifier Appointment
10. The applicant is to submit to Parkes Shire Council, at
least two (2) days prior to the commencement of any works, a ‘Notice of
Commencement of Building or Subdivision Works’ and ‘Appointment of
Principal Certifier'.
(EBW3.04)
Obtaining a Section 305 Certificate
11. Prior
to the commencement of works, evidence of an approved Section 305 Water
Management Act 2000 Application for water supply works from Parkes Shire
Council is to be provided to the Certifier.
Note: The applicant is
advised that the development may be subject to developer charges pursuant to
Division 5 of Part 2 of Chapter 6 of the Water Management Act 2000. These fees
will be confirmed with the issue of a Section 306 Certificate and will be required
to be paid in full prior to the issue of an occupation certificate in
accordance with Section 64 of the Local Government Act 1993.
The current Section 64
developer charges per ET set out in Council's published fees and charges for
2024/25 are:
· Water = $14,605.50
This charge is reviewed
each financial year. The current contribution rate is to be confirmed prior to
payment.
(EBW3.01) Section 138 Approval
12. Prior to any work commencing within a public road
reserve, the Applicant shall submit an Application under Section 138 of the
Roads Act 1993 to carry out road works, including detailed engineering design
drawings of intended works, sediment control plans, environmental management
plans, work method statements and traffic control plans.
(BW3.01) Section 68 Approval
13. The
Applicant is to obtain all relevant approvals to carry out sewerage work, to
carry out stormwater drainage work and to carry out water supply work from
Parkes Shire Council prior to commencing works and comply with any conditions
of that permit. All work shall be carried out by a licensed plumber and drainer
and to the requirements of the Plumbing Code of Australia.
During Works
(BW4.05) Clear Footways and Roadways During Construction
14. During
construction, public footways and roadways adjacent to the site must be kept
clear of obstructions unless separate written approval from Parkes Shire
Council is obtained to occupy the public road reserve.
(BW4.09)
Disposal of Waste
15. All
building rubbish, demolition material and debris shall be disposed at an
approved Parkes Shire Council Waste Facility.
(EBW4.10) Driveway Access
16. The applicant is
to construct a new concrete driveway at the nominated location on Court Street,
from the back of existing layback to boundary, and the existing access via
Currajong Street is to be upgraded in accordance with the following Parkes
Shire Council minimum standards:
1. Driveway
3-6 metres wide
2. Concrete
slab shall be 150mm thick, 32MPa GP concrete, founded on 75mm of compacted
gravel.
3. Concrete
slab shall be dowelled into the existing kerb and gutter using R12 Galvanised
dowels (250 grade) spaced at 300mm centres, 400mm long and centrally placed.
4. At
grade of existing verge/footway (must be between +2% and +4% grade from top of
kerb to boundary)
5. Design
levels of driveway to be submitted with Section 138 Permit for approval.
All works must be completed prior to the
issue of an Occupation Certificate.
(MBW4.03) Hours of work
17. Site work must only be carried out between the
following times –
Between 7:00
am and 6:00 pm on weekdays;
Between 8:00
am and 1:00 pm on Saturdays;
No work
permitted on Sundays or Public Holidays.
Site work is
not to be carried out outside of these times except where there is an
emergency, or for urgent work directed by a police officer or a public
authority.
(BW4.06) Noise and Pollution Requirements
18. No
nuisance or interference with the amenity of the area is to be created by
reason of any process or operation on the premises causing the emission of
noise, dust, smoke or any polluted discharge whatsoever.
(BW4.02) Provision of Toilets
19. Throughout the course of building operations on the
land, toilet facilities are to be provided, at or in the vicinity of the work
site on which work involved in the erection or demolition of a building is
being carried out. Toilet facilities are to be provided at a rate of one toilet
for every 20 persons or part of 20 persons employed at the site.
(BW4.03) Rubbish & Debris
20. All building rubbish and debris, including that which
can be wind blown, shall be contained on site in a suitable container for
disposal at an approved Parkes Shire Council Waste Landfill Depot. The
container shall be erected on the building site prior to work commencing and
shall be maintained for the term of the construction to the completion of
the project.
· No building
rubbish or debris shall be placed or permitted to be placed on any adjoining
public reserve, footway or road.
· The waste
container shall be regularly cleaned to ensure proper containment of the
building wastes generated on the construction site.
(Bespoke) Provide Stormwater Management Infrastructure
21. During
construction, all stormwater infrastructure, including drainage basins, kerb
and gutter, lintels, kerb inlet pits, stormwater mains, interallotment drainage
pits and pipes are to be installed in accordance with the stamped approved
plans under the section 68 approval for stormwater drainage works.
(Bespoke)
Retaining of Heritage Kerb (Court Street)
22. During
construction, the sandstone heritage kerb along Court Street which is disturbed
through the creation of a new egress point is to be retained and provided to
Parkes Shire Council. Care is to be taken to ensure the kerb is retained and
impacts to the remaining and removed kerb is minimised as far as possible.
Prior
to the issue of an Occupation Certificate
(BW5.04)
Consolidation of Lots
23. Prior to the issue of an Occupation Certificate the
applicant is to provide evidence that Lot 8 Section 1 DP 758827, Lot 9 DP
651068, Lot 7 DP 1084707 and Lot E DP 26318 has been consolidated into a single
allotment.
(EBW5.01)
Final inspection Record for Driveway Works
24. Prior to
the Issue of any Occupation Certificate a Certificate of Completion is to be
provided to the Principal Certifier confirming that all works and fees /
contributions required for the provision of a layback, crossover and driveway
have been completed in full to the satisfaction of Council's Director
Operations.
(BBW5.01) Fire Safety Certificate
25. On completion of
the building, the owner of the building is required to submit to the Principal
Certifier a Fire Safety Certificate(s) with respect to each essential fire
safety measure installed in association with the building — as listed on
the Fire Safety Schedule attached to the Construction Certificate. Such
certificate(s) must be submitted to the Principal Certifier prior to occupation
or use of the subject building.
Copies of the subject Fire Safety
Certificate(s) must also be forwarded by the owner to Council (if not the
appointed Principal Certifier) and the Commissioner of Fire and Rescue NSW and
displayed within the subject building in a prominent position.
(EBW5.04) Issue Reticulated Water Compliance Certificate
26. Prior
to the issue of an occupation certificate a Certificate of Compliance in
accordance with Section 307 of the Water Management Act 2000 is to be obtained
from Parkes Shire Council, certifying that all works, fees and charges,
required in connection with the provision of the reticulated water supply to
the development have been undertaken and complied with in full.
(MBW5.06) Repair of infrastructure
27. Before the issue of an Occupation Certificate:
1) any
public infrastructure damaged as a result of the carrying out of work approved
under this consent (including damage caused by, but not limited to, delivery
vehicles, waste collection, contractors, sub-contractors, concreting vehicles)
must be fully repaired to the written satisfaction of Council, and at no cost
to Council; or
2) if
the works in (1) are not carried out to Council’s satisfaction, Council
may carry out the works required and the costs of any such works must be paid
as directed by Council.
(Bespoke) Stormwater Management –
Work-As-Executed (WAE) Plans
28. Prior to
the issue of an Occupation Certificate, the applicant must submit
Work-As-Executed (WAE) plans and certification to the Principal Certifier and
Council, confirming that the stormwater management system has been constructed
in accordance with the approved Stormwater Management Plan.
The WAE plans must:
1. Be
prepared by a Registered Surveyor and certified by a suitably qualified Civil
Engineer (CPEng/NPER or equivalent).
2. Include
surveyed levels and as-constructed details of all stormwater infrastructure,
including but not limited to:
a. Drainage
basins
b. Kerb
and guttering
c. Lintels
and kerb inlet pits
d. Stormwater
mains
e. Inter-allotment
drainage pits and pipes
3. Show
design vs constructed levels for surface grades and all areas functioning as stormwater
detention, including car parks and manoeuvring areas.
4. Provide
verification of detention volume(s) to demonstrate compliance with the approved
stormwater design.
5. Be
certified as compliant with:
a. The
approved Stormwater Management Plan
b. AS
3500.3 (Stormwater Drainage) and other applicable Australian Standards and/or
Guidelines
c. Any
relevant Council policies, Parkes Shire Development Control Plans 2021 and the
Parkes Local Environmental Plan.
The Occupation
Certificate must not be issued until Council has reviewed and approved the
submitted WAE documentation.
(Bespoke)
Compliance Certificate – Stormwater Management System
29. Prior to
the issue of an Occupation Certificate, a Compliance Certificate must be
obtained from the Principal Certifier or Parkes Shire Council, certifying that
all stormwater management works have been completed in accordance with the
approved plans, relevant Australian Standards, and Council’s
requirements.
The Compliance Certificate must confirm
that:
1. All
stormwater infrastructure has been constructed in accordance with the approved
Stormwater Management Plan, including but not limited to:
a. Drainage
basins
b. Kerb
and guttering
c. Lintels
and kerb inlet pits
d. Stormwater
mains
e. Inter-allotment
drainage pits and pipes
2. All
required fees and charges related to stormwater infrastructure have been paid
in full.
3. Work-As-Executed
(WAE) plans have been submitted and approved, verifying compliance with the
approved stormwater design.
4. The
stormwater management system complies with
a. The
approved Stormwater Management Plan
b. AS
3500.3 (Stormwater Drainage) and other applicable Australian Standards and/or
Guidelines
c. Any
relevant Council policies, Parkes Shire Development Control Plans 2021 and the
Parkes Local Environmental Plan.
The Occupation
Certificate must not be issued until written evidence of compliance has been
provided to the Principal Certifier or Parkes Shire Council, confirming all
stormwater works have been satisfactorily completed.
Ongoing Use
(BW6.14) Delivery Vehicles
30. All loading and
unloading of delivery vehicles, is to take place off-street and must not
inhibit the free flow of vehicles accessing the site or other premises in the
area. Loading facilities, internal docks or goods handling areas are to be
maintained free of obstruction for the sole use of delivery vehicles.
(BW6.15) Environmental Protection
31. There must be no
interference with the amenity of the area by reason of the emission of any
offensive noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash or
dust, or otherwise as a result of the development as defined in the Protection
of the Environment Operations Act 1997.
(BBW6.01) Fire Safety Statement
32. The owner of the
building is required to submit to Council at least once in each period of 12
months following the completion of the building an Annual Fire Safety
Statement(s) with respect to each essential fire safety measure associated with
the building.
Copies of the subject Annual Fire Safety
Statements must also be forwarded by the owner to the Commissioner of the Fire
and Rescue NSW and displayed within the subject building in a prominent
position. In this regard Fire and Rescue NSW has requested that only electronic
copies of the statement be forwarded, with their dedicated email address for
such Statements being: afss@fire.nsw.gov.au
(MBW6.13) Signage during ongoing use
33. During
ongoing use of the premises:
1) signage
of the building street number and building name (where applicable) must be
clearly displayed
2) advertising
signs must not be placed or displayed on any public space (including the public
footpath or street)
3) any
approved lighting of signs must comply with Australian Standard AS 4282:2019 -
Control of the Obtrusive Effects of Outdoor Lighting
4) no
upward facing light sources can be displayed on signs on the premises.
5) signs
must only be illuminated when the premises are in operation and only during the
operating hours approved under this consent
(BW6.16) Use of footpath
34. Nothing
associated with the development or business is to be located on the footpath or
adjoining public area, including the parking of vehicles, storage of goods,
materials, waste or the like, without prior consent of Council.
(BW6.12)
Vehicle Movement and Parking
35. All
vehicles must enter and exit the site in a forward direction. There shall be no
reversing of vehicles onto the public roadway system. All vehicles must be
parked legally, and no vehicles are permitted to be parked over the public
footpath.
(BW6.17) Waste Management
36. Adequate
facilities shall be provided in a screened location within the premises for the
separate storage of recyclable, non-recyclable and special waste material.
Arrangements shall be made for the regular removal and disposal of those waste
materials. The garbage and bin storage area shall be positioned in a location
that is impervious to moisture, and capable of being easily cleaned.
Type here
Conclusion
A development assessment report is attached which provides a
full assessment of the proposed development. It is recommended that DA2025/0003
for Motel Accommodation at 10-14 Court Street, Parkes be approved subject to
the conditions contained within this report.
|
Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
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Ordinary
Council Meeting Agenda
17
June 2025
|
|
Ordinary
Council Meeting Agenda
17
June 2025
|
17.3 Re-establishment
of Alcohol Free Zones in CBD of Parkes and Peak Hill
IP&R
Linkage: Pillar: Community
Goal: Our community is
safe, active and healthy.
Strategy: Deliver and support
services, programs, and initiatives to promote community safety and reduce
crime and anti-social behaviour.
Author: Annalise
Teale, Acting Director Planning and Community Services
Authoriser: Kent
Boyd PSM, General Manager
Annexures: A. Fact
Sheet - Alcohol-Free Zones and Alcohol Prohibited Areas in NSW ⇩ 
B. Ministerial
Guidelines on Alcohol-Free Zones - February 2009. ⇩
C. Map
of Proposed Alcohol Free Zone - Parkes CBD ⇩ 
D. Map
of Proposed Alcohol Free Zone - Peak Hill CBD ⇩
E. Submission
received during public exhibition. ⇩
|
Recommendation
That Council:
1. That Council
endorses the proposal to re-establish Alcohol Free Zones in Parkes and Peak
Hill Central Business Districts (CBDs) for a period of 4 (four) years.
|
Background
Council has established Alcohol
Free Zones ("AFZs") in both Parkes and Peak Hill since 1995 to
minimise the chances of disorderly behaviour and alcohol-related anti-social
behaviour and crime.
AFZs cover public roads,
footpaths, car parks and laneways. Consumption of alcohol is always prohibited
in an AFZ, except for licensed premises where the license extends into the
adjoining footpath or for an event held in a public place where a temporary lifting
of the restriction has been granted by the council.
Any person seen drinking or
suspected of drinking in an AFZ may have the alcohol in their possession seized
and disposed of by police. Failure to comply with the enforcement rules
can result in a person being charged with obstruction under Section 660 of the
Local Government Act 1993 ("the Act"). Each AFZ is in place for a
maximum of four years.
ISSUES AND COMMENTARY
The AFZs in both Parkes and Peak
Hill will expire on 31 March 2025 and Council needs to consider whether it is
appropriate to re-establish the zones in accordance with the Ministerial
Guidelines on Alcohol Free Zones, 2009 (Annexure B), which provides a
framework for the establishment of AFZs.
At this stage the intention is to
re-establish AFZs around the Parkes and Peak Hill Central Business Districts,
with the exceptions of footpath areas adjoining café/restaurant licensed
premises where the license extends into the adjoining footpath area. Events
held in a public place can have a temporary suspension of the zone granted by
the council.
Annexures C and D show the
existing AFZ boundary maps for Parkes and Peak Hill Central Business Districts
("CBD")
Benefits of Alcohol-Free Zones
The Guidelines state, 'the
principal object of an alcohol-free zone is to prevent disorderly behaviour
caused by the consumption of alcohol in public areas in order to improve public
safety.'
Other benefits can be derived from Alcohol Free Zones,
including:
· Reducing the
incidence of alcohol related crime and anti-social behaviour in areas bordering
on, adjoining or adjacent to licensed premises in commercial areas.
· Reducing the
amount of related litter in these areas.
· Providing a safe
environment for users of local streets, footpaths and public carparks without
hindrance from people irresponsibly drinking alcohol.
AFZs are most effective if they form part of a larger
program in which the local community is actively involved in the decisions to
control the irresponsible alcohol consumption.
Reasons to Support Parkes and Peak Hill CBD Alcohol Free
Zone
Review of past incidences of
anti-social behaviour, malicious damage and vandalism, littering and some of
the more serious offences indicates that the CBD areas of Parkes and Peak Hill
are generally the main public hotspots where offences are occurring. Because of
the concentrated nature of licensed premises in these CBDs and the mix of other
land-uses in these areas (parks, food shops, offices, shops, motels and
residential accommodation) there are instances where the irresponsible drinking
behaviour of an individual or group can negatively impact on other members of
the community.
In the past, Police and local
stakeholders have supported Council in establishing AFZs throughout the public
areas of the Parkes and Peak Hill CBDs.
Alcohol-free zones and Alfresco
Dining
In Parkes and Peak Hill CBDs, the
AFZ includes footpath areas that may become alfresco dining areas for
cafés and restaurants into the future.
The Parkes CBD Vibrancy Strategy
2016 highlighted the need for more activation in the centre day and night,
including alfresco dining on adjoining footpath areas. The strategy also
proposed the use of outdoor dining platforms, which have provided suitable
areas for alfresco dining with alcohol also being served alongside food.
Where an on-premises liquor
license has been granted for a café or restaurant, there may be merit in
Council issuing a footpath trading permit that could then allow for the
extension of the license area into the footpath area of the AFZ.
When Council issues a permit for
the use of public footpaths for such dining use in an AFZ, it is proposed to
impose conditions about the requirements of the zone, including clear
delineation and control of the licensed area from the AFZ.
Time Frame
An AFZ may be established for a maximum period of four
years. It is proposed that the AFZs for the Parkes and Peak Hill CBDs
will operate for the maximum four-year period.
Enforcement
Police Officers will be responsible for enforcing the AFZ.
Under Section 632A of the Act, a police officer may seize and dispose of any
alcohol that is in the immediate possession of a person in an AFZ if:
· The person is
drinking the alcohol in the AFZ, or
· The officer has
reasonable cause to believe that the person is about to drink or has recently
been drinking in the AFZ.
There is no requirement for the police to first issue a
warning.
Declaration of the Zone
Under Section 644B of the Local Government Act 1993:
1. Once Council receives public comment on this proposal,
Council may by resolution, adopt this proposal to re-establish the AFZ for a
maximum 4-year period. Council will then inform all interest parties
including the Police, liquor licensee's and the general community that the
proposal has been adopted.
2. A public notice will be placed declaring that the zone
has been established and the period it has been established for. The
proposal will come into effect 7 days after this notice is published and once
all signposts bordering the zone are in place.
It is proposed to report back to
Council for a formal resolution on the proposed AFZs at Parkes and Peak Hill
CBDs, upon completion of the consultation phase.
Legislative and Policy Context
To validly establish an AFZ,
Council must comply with the procedures in Sections 644 to 644C of the Local
Government Act 1993 as well as those set out in the Guidelines. Section 632A
provides police with powers to confiscate and dispose of alcohol, while Section
660 allows a person to be charged with obstruction for failure to comply with
the enforcement rules.
A fact sheet on Alcohol Free Zones
and Alcohol Prohibited Areas in NSW has been developed by the NSW Department of
Planning and Environment and is attached as Annexure A for further
information regarding the requirements for AFZs in comparison to Alcohol
Prohibited Areas ("APA").
Financial Implications
The existing signs will require
replacement as they are showing signs of wear and tear. These signs have been
in place for the past eight years, noting that the last update only required a
rebadge rather than a whole new sign. The existing Operational Plan budget
relating to street signage will be used to fund the replacement of the signs.
Risk Implications
The establishment of an AFZ can
help to reduce the risk of anti-social behaviour and alcohol related crime in
the areas where they are established.
By following the recommendations
in this report, Council will ensure that the re-establishing the AFZs in Parkes
and Peak Hill will be in accordance with Section 644 to 644C of the Local
Government Act. In addition, a properly established AFZ will provide police
with powers to confiscate and dispose of alcohol found in contravention to the
AFZ rules.
Community Consultation
Council consulted with the
following interested parties about the proposed alcohol-free zones:
· Police
Local Area Commander and the officer in charge of Parkes and Peak Hill Police
Stations.
· Local
indigenous working party.
· Liquor
license holders and secretaries of registered clubs whose premises border on,
adjoin or are adjacent to the proposed zones.
· The
wider community through public notices.
A period of 30 days was given for
representations or objections to be made.
One submission was received
during the consultation period which supported the proposal (copy attached).
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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Ordinary
Council Meeting Agenda
17
June 2025
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17.4 May
2025 Building Statistics Update
IP&R
Linkage: Pillar: Environment
Goal: Our built
environment is functional, sustainable and meets the needs of our growing
community.
Strategy: Manage our built
environment in line with the Local Environmental Plan (LEP) and relevant
legislation.
Author: Nerida
Brown, Development Certificates Coordinator
Authoriser: Annalise
Teale, Acting Director Planning and Community Services
Annexures: Nil
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Recommendation
That:
1. Receive and note
the May 2025 Building Statistics Report.
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Background
The Building Statistics Report is furnished to Council on a
monthly basis and provides a snapshot of development activity in the Shire
during that period.
ISSUES AND COMMENTARY
During the month of May 2025 there were nine (9) Development
Applications received totalling $1,966,117.81 and seven (7) consents were
issued. There was one (1) Council Complying Development Certificate
received totalling $730,000.00. One (1) Council Certifier consent was
issued.
The figures shown Table 1 below are for Development
Applications received during May 2025 with respect to the specified building
types and a comparison to the May 2024 figures.
Table 2, below, lists the Development Consents that
were issued in the month of May 2025.
The figures shown in Table 3, below, are for
Complying Development Certificates received during May 2025 with respect to the
specified building types and a comparison to the May 2024 figures.
Table 4, below, provides a list of Complying
Development Certificates which were issued in the month of May 2025.
DA Processing Times for Approvals
The information shown in the pie chart below is Development
Application approvals issued for the period 1 May 2025 to 31 May 2025. It
should be noted that a total four (4) Development Applications have been
approved with an average of 60.92 days.
The average timeframe in which the internal referrals to the
Technical Services and/or Infrastructure Departments were completed was 18.83
days.
Activation Precinct Certificate Determinations
There were no new Activation Precinct Certificate
determinations.
Legislative and Policy Context
There are no legislative or policy considerations for
Council associated with this report.
Financial Implications
There are no financial implications for Council associated
with this report.
Risk Implications
There are no risk implications for Council associated with
this report.
Community Consultation
Where a Development Application or Modification Development
Application is required to be publicly exhibited, the application was made
available for inspection at the Parkes Shire Council Administration Centre
commencing from the date on which the public notice was placed in the local
newspaper. The application was also included on the Parkes Shire Council
website.
For Development Applications requiring neighbour
notification, written notification of the proposed development was provided to
the owner(s) of land immediately adjoining or adjacent to the subject land (as
shown on Council's Property and Rating System at the time of notification)
including land that is separated from the subject land by watercourse, road,
pathway, driveway, railway or similar thoroughfare.
Where more than one person is listed as the owner, written
notification to one of the owners, is taken to be a notice to all of the
registered owners.
CONCLUSION
During the month of May 2025 there were nine (9) Development
Applications received totalling $1,966,117.81 and seven (7) consents were
issued. There was one (1) Council Complying Development Certificate
received totalling $730,000.00. One (1) Council Certifier consent was
issued.
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Ordinary Council Meeting Agenda
17 June 2025
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18 Notices
of Motion/Questions with Notice
18.1 Brick Pit Water Level
and Impact on Cheney Park
Councillor: Cr
Louise O'Leary
Annexures: Nil
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Motion
That Council:
1. Receive and note
the information submitted by Cr Louise O’Leary, as detailed in this
report.
2. Urgently review
the Cheney Park complex drainage system to identify if there are any issues.
3. Urgently review
the pumping of water from the Parkes Brick Pit to reduce the pressure on the
underground aquifer.
4. Monitor the level
of the Brick Pit to identify the optimum water level to reduce impact on the
underground aquifer.
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Background
In February 2022, I put forth a Q&M regarding the
water level at the Parkes Brick pit, (please refer to the links below) with
recommendations passed at the meeting.
1. That
Council's Operations and Infrastructure Departments monitor and report back to
Council with an infrastructure solution, at a lower cost that the full
rehabilitation, to drain the specific locations as an interim measure.
2. That
Council provide information to the Parkes Sports Council about the underground
water situation in Cheney Park.
22-059 Resolution
That the recommendation be adopted
Moved Cr O'Leary, seconded Cr McGrath
https://www.parkes.nsw.gov.au/files/assets/public/v/1/council/meeting-business-papers/2022/february-15/late-agenda-for-ordinary-council-meeting-agenda-15-02-2022.pdf
At last nights’ Parkes Sports Council meeting it
was again discussed that there is NEW ground/grass damage noted on Cheney Park
after the extensive drainage works have been completed.
It has also been noted that the Parkes Brick Pit water
level is again high due to recent rains and is impacting on the underground
water Aquifer under Cheney Park.
Several Committee members of the Sports Council voiced
concerns that if the level of the Brick Pit is not reduced or pumped out to a
lower level, the extra pressure/water will continue to impact on the aquifer
and increase the salinity, causing ongoing damage.
I have also included several recent photos of Cheney Park
and the Brick Pit water level for reference.
Officer’s Comment
Author: Kent
Boyd PSM, General Manager
Commentary:
Immediate action to lower the brickpit can be instigated.
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Ordinary
Council Meeting Agenda
17
June 2025
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18.2 Odour
Complaint Handling
Author: Ken
McGrath, Councillor
Authoriser: Kent
Boyd PSM, General Manager
Annexures: Nil
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Recommendation
That Council:
1. Receive and note
the response to the Question with Notice submitted by Cr Kenny McGrath, as
detailed in this report.
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Question
The following Question with Notice was received from
Councillor Kenny McGrath.
“Could I please raise concerns for the residents
around the Pet Food Factory regarding the odour.”
Response:
Since July 2022, Council has
received 20 Customer Requests (CRMs) asking Council to investigate offensive
odour from the Pet Food Factory. 19 of the CRMs received have been from the
same person.
Council has undertaken an
investigation in response to every CRM. Five different staff have carried out
over 40 investigations and failed to identify an offensive odour which would
warrant further investigation or compliance action.
To support Council’s
investigations a diary (14 days) from the complainant has been requested
detailing times / dates when the offensive odour has occurred. An odour diary
assists Council in their investigations to determine whether factors such as
the weather, temperature, inversion layers or factory processes are correlating
to the times/dates in which the complainant is affected by the odour. Diaries
have either not been provided when requested or were not considered detailed or
records frequent enough to rely on for compliance action.
Nevertheless, Council has spoken
to the Pet Food Factory who confirmed that they monitor their odour and that
their operation runs 24 hours a day, 7 days a week. They advised that none of
their processes should result in intermittent odours as their process is
continuously the same.
The Environment Protection
Authority (EPA) has odour specialists who provide technical support to Council.
The Environment Protection Authority have been provided with a copy of the
odour assessments submitted with the development application for the Pet Food
Factory and baseline odour studies for the Parkes Special Activation Precinct
which included readings from the Pet Food Factory. Council will consider any
feedback from EPA in their technical review.
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Ordinary
Council Meeting Agenda
17
June 2025
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18.3 Notice
to Rescind Resolution ECMCC 012/25 relating to PSC2025/002 – Facility Management
Parkes Aquatic Facilities.
Councillor: Cr
Neil Westcott
Annexures: Nil
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Motion
That Council:
1. Rescind
resolution [ECMCC 012/25] from the Extraordinary Council meeting held
on 3 June 2025 relating to contract PSC2025/002 – Facility Management
Parkes Aquatic Facilities.
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Background
At the Ordinary Council Meeting
held on 3 June 2025, Council considered Item 8.1 - PSC2025/002 –
Facility Management Parkes Aquatic Facilities. Council resolved in part
to “negotiate with the preferred tenderer”, however the intent was
not to negotiate only to “clarify”.
Following the meeting,
Councillors Westcott, Pout and Applebee, submitted a letter requesting that the
original decision be rescinded.
Officer’s Comment
Author: Kent
Boyd PSM, General Manager
Commentary:
The notice to alter or rescind a
motion was received in accord with section 17.6 of the Code of Meeting
practice.
No attempt to
“negotiate” was made pursuant to the original Motion.
Staff were aware that post-tender
negotiations are not permitted, however the word “negotiate” was
inadvertently include in the resolution, which was an error. Clarifications can
be sought providing all tenderers are afforded the same request.
The rescission motion is entirely
appropriate.
Council now has the opportunity
to accept a tender or reject all tenders.
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Ordinary Council Meeting Agenda
17 June 2025
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19 Confidential
Matters
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Recommendation
That Ordinary Council Meeting:
1. Moves into Closed
Session to deal with the matters below, which are classified as confidential
under section 10A(2) of the Local Government Act 1993 for the reasons
specified:
19.1 2025002
- Facility Management Parkes & Villages Aquatic Facilities
This matter is considered to be
confidential under Section 10A(2) - d(i) of the Local Government Act, and the
Council is satisfied that discussion of this matter in an open meeting would,
on balance, be contrary to the public interest as it deals with commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it.
Further it is considered that
discussions of this matter in open Council would, on balance, be contrary to
the public interest as it would prejudice Council's ability to secure the
optimum outcome for the community.
19.2 Electricity
Procurement for Small Market Sites
This matter is considered to be
confidential under Section 10A(2) - d(i) of the Local Government Act, and the
Council is satisfied that discussion of this matter in an open meeting would,
on balance, be contrary to the public interest as it deals with commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it.
Further it is considered that
discussions of this matter in open Council would, on balance, be contrary to
the public interest as it would prejudice Council's ability to secure the
optimum outcome for the community.
2. Exclude the media
and public from the meeting on the basis that the business to be considered
is classified as confidential, pursuant to 10A(1), 10(2) and 10A(3) of the Local
Government Act 1993.
3. Withhold reports
and correspondence relevant to the subject business be withheld from the
media and public as provided by section 11(2) of the Local Government Act
1993.
4. Make public
resolutions made by the Council in Closed Session after the conclusion of the
Closed Session, and record such resolutions in the minutes of the Council
meeting.
Background, Issues and Commentary
In accordance with section 10A(2) of the Local
Government Act 1993, Council may close part of its meeting to deal with
business of the following kind:
(a) Personnel matters
concerning particular individuals (other than councillors).
(b) Personal hardship of
any resident or ratepayer.
(c) Information that
would, if disclosed, confer a commercial advantage on a person with whom
Council is conducting (or proposes to conduct) business.
(d) Commercial
information of a confidential nature that would, if disclosed:
(i) Prejudice the
commercial position of a person who supplied it: or
(ii) Confer a commercial
advantage on a competitor of Council;
(iii) Reveal a trade
secret.
(e) Information that
would, if disclosed, prejudice the maintenance of law.
(f) Matters
affecting the security of Council, Councillors, Council staff and Council
property.
(g) Advice concerning
litigation, or advice that would otherwise be privileged from production in
legal proceedings on the grounds of legal professional privilege.
(h) Information
concerning the nature and location of a place or an item of Aboriginal
significance on community land.
(i) Alleged
contraventions of any Code of Conduct requirements applicable under section
440.
It is my opinion that the
business listed in the recommendation is of a kind referred to in section
10A(2) of the Local Government Act 1993 and, under the provisions of
the Act and the Local Government (General) Regulation 2021, should be
dealt with in a part of the meeting that is closed to members of the public
and the media.
Pursuant to section 10A(4) of
the Act and clauses 14.9–14.10 of Council's Code of Meeting Practice,
members of the public may make representations to the meeting immediately
after the motion to close part of the meeting is moved and seconded, as to
whether that part of the meeting should be closed.
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Ordinary Council Meeting Agenda
17 June 2025
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20 Report
of Confidential Resolutions
In accordance with clauses
14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed
during a meeting, or a part of a meeting that is closed to the public must be
made public by the Chairperson as soon as practicable. Such resolutions must be
recorded in the publicly available minutes of the meeting.
