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Ordinary Council Meeting
Tuesday 26 November 2024
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Ordinary Council Meeting
Tuesday 26 November 2024
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Minutes
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Minutes of the Ordinary Council Meeting
Held on Tuesday, 26 November 2024 at the
Parkes Council Chamber, 2 Cecile Street, Parkes
Present:
Cr Neil Westcott Councillor (Chairperson)
Cr Marg Applebee Councillor (Deputy Chair)
Cr William Jayet Councillor
Cr Ken McGrath Councillor
Cr Louise O'Leary Councillor
Cr Joy Paddison Councillor
Cr Doug Pout Councillor
Cr George Pratt Councillor
Cr Matthew Scherer Councillor
Cr Glenn Wilson Councillor
Council Officers in Attendance:
Mr Kent Boyd PSM General Manager
Mr Jaco Barnard Chief Financial Officer
Mr Andrew Francis Director Infrastructure and Sustainability
Mr Brendan Hayes Director Planning and Community Services
Mr Logan Hignett Director Operations
Mr Anthony McGrath Director Customer, Corporate Services and Economy
Mrs Veronica Shaw Manager Governance, Risk and Corporate Performance
Miss Bronte Thompson Business Services Trainee
NOTES
The meeting commenced at 2:00pm and concluded at 5:14pm
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Minutes
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Order Of Business
4 Apologies and Applications for a Leave of Absence
5 Applications to Attend by Audio-Visual Link
6.1 Minutes of the Ordinary Council Meeting held on 15 October 2024
9 ADOPTION OF MULTIPLE ITEMS OF BUSINESS
9.1 Adoption of Multiple Items of Business
10.1 Meetings, Functions and Events Attended by Mayor and Councillors
10.2 Coming Known Events for Mayor and Councillors.
10.3 Central NSW Joint Organisation Board and State Representation Meetings 13 and 14 November 2024
10.4 Extension sought for REX Voluntary Administration Update
11.2 Country Mayors Association AGM & Meeting
11.3 SWITCH Library Conference 2024
11.4 Parkes Shire Council crowned NSW's Tidiest Town at Keep Australia Beautiful Awards
12.1 Minutes of the Rural Roads Advisory Committee Meeting held on 24 October 2024
12.2 Minutes of the Local Traffic Committee Meeting held on 6 November 2024
12.3 Minutes of the Parkes Sports Council Meeting held on 12 November 2024
13 Reports of the General Manager
13.1 Monthly Financial Reports as at 31 October 2024
13.2 Investments & Borrowings Report as at 31 October 2024
13.3 Quarterly Budget Review as at 30 September 2024.
13.4 Independant Commission Against Corruption - Self Referral
13.5 Councils Priority Projects for State and Federal Government Representations
14 Reports of the Director Customer, Corporate Services and Economy
14.1 Endorsement of the 2023-2024 Annual Report
14.2 State of the Shire Report 2021-2024
14.3 Adoption of Agency Information Guide
14.4 Adoption of Council Policies for the New Term of Council
14.5 Schedule of Ordinary Council Meetings, Workshops and Community Engagement Sessions for 2025
14.6 Adoption of External and Internal Committee Delegates and Framework
14.7 Appointment of Councillor Delegates to 2025 Conferences
14.8 Model Code of Conduct Complaints Statistics September 2023 - August 2024
15 Reports of the Director Infrastructure and Sustainability
15.1 Major Projects and Current Works Report - Infrastructure and Sustainability
15.2 Parkes, Forbes & Lachlan Regional Drought Resilience Plan
15.3 Household Chemical Cleanout 2024
16 Reports of the Director Operations
16.1 Parkes Shire Open Spaces Strategy
16.2 Regional Transport Resilience Fund (RTRF)
16.3 Major Projects and Current Works - Operations
17 Reports of the Director Planning and Community Services
17.1 October 2024 Building Statistics Update
17.2 Planning Proposal AT Fox Park
17.4 Parkes Shire Council Section 94A (7.12) Contribution Plan - SAP Inclusion
17.5 Planning Agreement - Ridgey Creek Battery Energy Storage System (SSD-48756517)
17.6 Parkes Shire Council - Regional Planning Panel Membership
18 Notices of Motion/Questions with Notice
18.2 Request for Copies of All Letters Between Council and the ICAC
20 Report of Confidential Resolutions
19.3 Renewal of Parkes Shire Aquatic Facilities Management Services Contract
19.4 SAP Gateway Waste Water Connection - Contract for Pump Station Construction
19.5 RFQ PSC2024/116 - IT Managed Services Contract
19.7 Request for Wheelchair Accessible at 60 Orange Street, Parkes
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Minutes
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1 Opening of Meeting
The Mayor declared the Ordinary Council Meeting of Tuesday 26 November 2024 open and welcomed Councillors, Council Officers and members of the public attending and listening to the meeting.
The Mayor advised attendees that the meeting was being recorded and streamed live on the internet, to enhance the accessibility of Council meetings to the broader Parkes Shire community, and that the recording will be archived and made available on Council’s website.
The Mayor asked that attendees ensure that mobile phones and other electronic devices were turned off or in silent mode for the duration of the meeting.
The Mayor further advised that all care would be taken to maintain privacy, however, as a visitor in the public gallery, members of the public should be aware that their presence may be recorded.
The Mayor read the following Acknowledgement of Country:
Parkes Shire Council acknowledges the Traditional Custodians of the Wiradjuri Country and recognises and respects their cultural heritage, beliefs and continuing connection with the lands and rivers of the Parkes Shire.
Council pays its respects to Elders past, present and emerging and extends this respect to all First Nations peoples in the Parkes Shire.
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The General Manager read the Prayer: |
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O God, Direct the way of our words and works, In accordance with Thy Will, We Pray through Jesus Christ, Our Lord, |
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AMEN |
4 Apologies and Applications for a Leave of Absence
Nil
Director of Infrastructure and Sustainability, Andrew Francis, was an apology for the beginning of the meeting.
5 Applications to Attend by Audio-Visual Link
Nil
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6.1 Minutes of the Ordinary Council Meeting held on 15 October 2024 |
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Resolved OCM 322/24 Moved: Cr William Jayet Seconded: Cr Doug Pout That Ordinary Council Meeting receive and confirm the Minutes of the Ordinary Council Meeting held on Tuesday 15 October 2024 appended at Annexure A. |
The Mayor reminded Councillors and Council Officers of their obligation under Council's Code of Conduct to disclose and manage any conflicts of interest they may have in matters being considered at the meeting, and invited Councillors and Council Officers to disclose any such interests.
The Mayor advised that the following late items of business had been submitted by Council Officers, and invited a motion to enable the addition of the late items to the meeting agenda.
1. Councillor Report - 11.4 - "Parkes Shire Council crowned NSWs Tidiest Town at Keep Australia Beautiful Awards".
2. Director Operations - 16.3 - "Major Projects and Current Works - Operations".
3. Director Operations - Confidential - 19.7 - "Request for Wheelchair Accessible at 60 Orange Street, Parkes"
9 ADOPTION OF MULTIPLE ITEMS OF BUSINESS
The Council may, at any time, resolve to adopt multiple items of business, as recommended in the report, byway of a single resolution. The Chairperson must list the items of business to be adopted and ask Councillors to identify any individual items of business listed by the Chairperson that they intend to vote against the recommendation made in the Business Paper, or that they wish to speak on (13.2).
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Resolved OCM 323/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Adopt the following items in the Agenda as recommended in the report: 10.1 - Meetings, Functions and Events Attended by Mayor and Councillors 10.2 - Coming Known Events for Mayor and Councillors 10.3 - Central NSW Joint Organisation Board and State Representation Meetings 13 and 14 November 2024 10.4 - Extension sought for REX Voluntary Administration Update 11.2 - Country Mayors Association AGM & Meeting 11.3 - SWITCH Library Conference 2024 12.1 - Minutes of the Rural Roads Advisory Committee Meeting held on 24 October 2024 12.3 - Minutes of the Parkes Sports Council Meeting held on 12 November 2024 14.3 - Adoption of Agency Information Guide 15.3 - Household Chemical Cleanout 2024 17.1 - October 2024 Building Statistics Update 17.3 -Arts OutWest MOU 17.4 -Parkes Shire Council Section 94A (7.12) Contribution Plan - SAP Inclusion |
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10.1 Meetings, Functions and Events Attended by Mayor and Councillors |
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Resolved OCM 324/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Note the report on the Meetings functions and events attended in an official capacity, by the Mayor and Councillors during the period 15 October 2024 through to 22 November 2024. |
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Resolved OCM 325/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Note the known upcoming meetings, functions and events for the Mayor and Councillors for the period 26 November 2024 through to 12 December 2024. |
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10.3 Central NSW Joint Organisation Board and State Representation Meetings 13 and 14 November 2024 |
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Resolved OCM 326/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Note the information in the report from the Mayor on the Central NSW Joint Organisation (CNSWJO) Board meetings 13 and 14 November 2024. 2. Seek a presentation from CNSWJO on its program including value to this Local Government Area. |
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10.4 Extension sought for REX Voluntary Administration Update |
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Resolved OCM 327/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Note the contents of this report as provided. 2. Write a letter to the Hon. Catherine King MP, Minister for Infrastructure, Transport, Regional Development and Local Government thanking her for her continued support for this vital service. |
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11.1 National Disability Insurance Scheme (NDIS) Joint Standing Committee's Public Hearing on 17 October 2024 |
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Resolved OCM 328/24 Moved: Cr Doug Pout Seconded: Cr Marg Applebee That Council: 1. Receive and note Cr Pout's report on the NDIS Joint Standing Committee's Public Hearing. |
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Resolved OCM 329/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Receive and note the information regarding the Country Mayor's Association Meeting held in Sydney on 15 November 2024. |
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Resolved OCM 330/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Receive and note Cr Jayet's report on the SWITCH Library Conference. |
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11.4 Parkes Shire Council crowned NSW's Tidiest Town at Keep Australia Beautiful Awards |
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Resolved OCM 331/24 Moved: Cr Marg Applebee Seconded: Cr William Jayet That Council: 1. Receive and note the report provided by Cr Applebee about the Keep Australia Beautiful Tidy Towns Awards. |
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12.1 Minutes of the Rural Roads Advisory Committee Meeting held on 24 October 2024 |
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Resolved OCM 332/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Receive and confirm the Minutes of the Rural Roads Advisory Committee Meeting held on Thursday 24 October 2024 appended at Annexure A. |
12.2 Minutes of the Local Traffic Committee Meeting held on 6 November 2024 |
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Resolved OCM 333/24 Moved: Cr Ken McGrath Seconded: Cr Marg Applebee That Council: 1. Receive and confirm the Minutes of the Local Traffic Committee Meeting held on Wednesday 6 November 2024 appended at Annexure A. |
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Resolved OCM 334/24 Moved to not accept point 7.4: Cr Glenn Wilson Seconded not to accept point 7.4: Cr Matthew Scherer 7.4 - McGees Lane - One Way Between Church and Court Street, Parkes In Favour: Crs Ken McGrath, Matthew Scherer and Glenn Wilson Against: Crs Neil Westcott, Marg Applebee, William Jayet, Louise O'Leary, Joy Paddison, Doug Pout and George Pratt lost 3/7 |
At 2:48pm, Director Infrastructure and Sustainability, Andrew Francis, joined the meeting.
At 2:49pm, Chief Financial Officer, Jaco Barnard, left the meeting.
At 2:50pm, Chief Financial Officer, Jaco Barnard rejoined the meeting.
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12.3 Minutes of the Parkes Sports Council Meeting held on 12 November 2024 |
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Resolved OCM 335/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Receive and confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday 12 November 2024 appended at Annexure A. |
13 Reports of the General Manager
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Resolved OCM 336/24 Moved: Cr Marg Applebee Seconded: Cr William Jayet That Council: 1. Receive and note the year-to-date financial reports for the period up to 31 October 2024 and initiate discussions around the prioritisation of non-essential services. |
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Resolved OCM 337/24 Moved: Cr Louise O'Leary Seconded: Cr Ken McGrath That: 1. Receive and note the Statement of Investments and Borrowings as on 31 October 2024 |
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Resolved OCM 338/24 Moved: Cr George Pratt Seconded: Cr Doug Pout That Council: 1. Receive and note the budget review report to 30 September 2024 2. Adopt the budget variations proposed in the quarterly budget review to 30 September 2024 |
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13.4 Independant Commission Against Corruption - Self Referral |
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Resolved OCM 339/24 Moved: Cr Louise O'Leary Seconded: Cr Doug Pout That: 1. Council receive and note the report. 2. Council notes the ICAC self-referred allegation of corrupt conduct is now concluded. |
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13.5 Councils Priority Projects for State and Federal Government Representations |
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Resolved OCM 340/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That: 1. Council endorses the Priority Projects for advocacy and grant purposes. |
14 Reports of the Director Customer, Corporate Services and Economy
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Resolved OCM 341/24 Moved: Cr Marg Applebee Seconded: Cr William Jayet That: 1. Endorse the Annual Report 2023-2024, appended at Attachment 1, pursuant to section 428 of the Local Government Act 1993. 2. Note that the Annual Report 2023-2024 will be submitted to the Minister for Local Government and published to Council's website by 30 November 2024, pursuant to section 428(5) of the Local Government Act 1993, with any minor changes and corrections. |
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Resolved OCM 342/24 Moved: Cr William Jayet Seconded: Cr Ken McGrath That Council: 1. Endorse the 2021-2024 State of the Shire Report. 2. Note that the State of the Shire Report 2021-2024 will be published to Council's website by 30 November 2024 with the 2023-2024 Annual report. |
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Resolved OCM 343/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That Council: 1. Adopt the draft Agency Information Guide appended at Annexure A, pursuant to section 21 of the Government Information (Public Access) Act 2009. 2. Place the updated guide on to Council's website. |
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14.4 Adoption of Council Policies for the New Term of Council |
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Resolved OCM 344/24 Moved: Cr Ken McGrath Seconded: Cr Marg Applebee That Council: 1. Adopt the policies included as Annexures A-H to this report. 2. Place the adopted policies on to Council's Website |
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14.5 Schedule of Ordinary Council Meetings, Workshops and Community Engagement Sessions for 2025 |
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Resolved OCM 345/24 Moved: Cr William Jayet Seconded: Cr Doug Pout That Council: 1. Adopt the draft Schedule of Ordinary Meetings for 2025, pursuant to section 365 of the Local Government Act 1993 and clause 3.1 of the Code of Meeting Practice. 2. Note that the General Manager will provide public notice of the time, date and location of each scheduled Ordinary Meeting to be held in 2025, pursuant to section 9 of the Local Government Act 1993 and clause 3.3 of the Code of Meeting Practice. |
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14.6 Adoption of External and Internal Committee Delegates and Framework |
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Resolved OCM 346/24 Moved: Cr Marg Applebee Seconded: Cr Louise O'Leary That Council: 1. Adopt the Committee Policy Framework included as Annexure A. 2. Adopt the External and Internal Committee Council delegates and amendments at Annexure B and C. 3. Approve the merging of the Destination and Major Events Advisory Committee and the Business and Investment Advisory Committee to form the Economy, Destination and Events Advisory Committee as set out in the Internal Committees at Annexure B. 4. Communicate the External and Internal Committee changes to relevant parties. 5. Advertise to seek community representatives for appointment to the various advisory committees. 6. Note that the Terms of Reference for each committee are reviewed at their next meeting. |
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14.7 Appointment of Councillor Delegates to 2025 Conferences |
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Resolved OCM 347/24 Moved: Cr William Jayet Seconded: Cr Marg Applebee That Council: 1. Add the International Women's Day event to the list of approved conferences and seminars, as detailed in the Councillor Expenses and Facilities Policy. 2. Endorse the attendance of the following Councillors at the conferences being held in 2025 as follows: (a) International Women's Day (IWD): Cr Joy Paddison, Cr Louise O'Leary and Cr Marg Applebee (b) Australian Local Government Women's Association ("ALGWA") NSW Conference: Cr Joy Paddison, Cr Louise O'Leary and Cr Marg Applebee (c) LGNSW Destination and Visitor Economy Conference: Cr William Jayet, Cr Doug Pout and Cr Louise O'Leary (d) Institute of Public Engineering Australasia (IPWEA) NSW Local Roads Congress: Mayor Neil Westcott (e) Australian Local Government Australia (ALGA) National General Assembly of Local Government: Cr Marg Applebee, Cr Joy Paddison, Cr Doug Pout, and Cr William Jayet (f) LGNSW Water Management Conference: Cr Marg Applebee (g) NSW Public Libraries Association Conference: Cr William Jayet (h) Local Government NSW ("LGNSW") Annual Conference: Mayor Neil Westcott, Deputy Mayor Marg Applebee, Cr Joy Paddison and Cr Doug Pout (i) ALGA National Local Roads and Transport Congress: Mayor NC Westcott. 3. Approve reimbursement of out-of-pocket expenses by Councillor delegates in attending the above conferences, in accordance with the Councillor Expenses and Facilities Policy. 4. Voting Delegates: the below Voting Delegates will be decided at a future meeting. (a) Delegate the _______________ or ___________________ as voting Delegates at the ALGA National General Assembly of Local Government. (b) Delegate the _______________ or ___________________ as voting Delegates at the LGNSW Conference and LGNSW General Election. |
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14.8 Model Code of Conduct Complaints Statistics September 2023 - August 2024 |
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Resolved OCM 348/24 Moved: Cr Ken McGrath Seconded: Cr Marg Applebee That Council: 1. Receive and note the information provided in the report. |
Break: 3:22pm - 3:44pm.
15 Reports of the Director Infrastructure and Sustainability
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15.1 Major Projects and Current Works Report - Infrastructure and Sustainability |
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Resolved OCM 349/24 Moved: Cr Marg Applebee Seconded: Cr William Jayet That Council: 1. Receive and note the Infrastructure and Sustainability Major Projects and Current Works Report for October 2024, appended at Annexure A. |
At 3:44pm, Director Customer, Corporate Services and Economy, Anthony McGrath, rejoined the meeting.
At 3:45pm, Councillor Ken McGrath rejoined the meeting.
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15.2 Parkes, Forbes & Lachlan Regional Drought Resilience Plan |
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Resolved OCM 350/24 Moved: Cr George Pratt Seconded: Cr Marg Applebee That Council: 1. Endorse and adopt the Parkes, Forbes and Lachlan Regional Drought Resilience Plan |
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Resolved OCM 351/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That: 1. The report be noted 2. Consideration to rotating throughout townships for this annual cleanout service |
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Resolved OCM 352/24 Moved with confirmation of 2 years: Cr Marg Applebee Seconded with confirmation of 2 years: Cr Louise O'Leary That: 1. The information be noted. 2. Consideration of partnership with Garage Sale Trail for a further term (2 years) |
16 Reports of the Director Operations
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Resolved OCM 353/24 Moved: Cr William Jayet Seconded: Cr Marg Applebee That Council: 1. Endorse the Draft Open Spaces Strategy and place on public exhibition for 28 days: 2. Consult directly with appropriate local stakeholders. 3. Following exhibition of the plan, necessary amendment will be made to the document which will be subsequently reported back to Council for final adoption. |
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Resolved OCM 354/24 Moved: Cr Louise O'Leary Seconded: Cr Doug Pout That: 1. Council receive and note the report. |
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Resolved OCM 355/24 Moved: Cr William Jayet Seconded: Cr Marg Applebee That Council: 1. Receive and note the Operations Major Projects and Current Works Report for October 2024, appended at Annexure A. |
At 4:04pm, Councillor George Pratt left the meeting.
At 4:05pm, Councillor George Pratt rejoined the meeting.
17 Reports of the Director Planning and Community Services
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Resolved OCM 356/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That: 1. Receive and note the October 2024 Building Statistics Report. |
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Resolved OCM 357/24 Moved: Cr George Pratt Seconded: Cr Marg Applebee That: That Council: 1. Endorses the draft Planning Proposal for submission to the Minister for Planning in accordance with Section 3.34(1) of the Environmental Planning and Assessment Act 1979, requesting a Gateway Determination, pursuant to Section 3.34(2) of the Environmental Planning and Assessment Act 1979. 2. Request delegation to finalise and make the draft Local Environmental Plan, pursuant to Section 3.36 of the Environmental Planning and Assessment Act 1979. |
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Resolved OCM 358/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That: 1. Parkes Shire Council continues to work in partnership with Arts OutWest as outlined in the Memorandum of Understanding (MOU) 1 January 2025 - 31 December 2028. 2. Parkes Shire Council approves the signing of the Memorandum of Understanding (MOU) for the period 1 January 2025 - 31 December 2028 as provided by Arts OutWest. |
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17.4 Parkes Shire Council Section 94A (7.12) Contribution Plan - SAP Inclusion |
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Resolved OCM 359/24 Moved: Cr Ken McGrath Seconded: Cr Joy Paddison That: 1. Council amend the Parkes Shire Council Section 94A (7.12) Contributions Plan – SAP Inclusion to defer application of an additional 2% s7.12 contribution within the Parkes Precinct until 1 January 2027. |
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17.5 Planning
Agreement - Ridgey Creek Battery Energy Storage System |
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Resolved OCM 360/24 Moved: Cr Doug Pout Seconded: Cr George Pratt That: 1. The Planning Agreement for Ridgey Creek Battery Energy Storage System(SSD - 48756517) be endorsed for Public Exhibition for 28 days, 2. The Ridgey Creek Explanatory Note be endorsed for Public Exhibition for 28 days. 3. The Planning Agreement be returned to a future Council meeting for formal adoption. |
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17.6 Parkes Shire Council - Regional Planning Panel Membership |
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Resolved OCM 361/24 Moved: Cr Marg Applebee Seconded: Cr Louise O'Leary That: 1. Council nominates the Mayor and Deputy Mayor as members of the panel and select two Councillor alternates: Cr Jayet and Cr O'Leary |
18 Notices of Motion/Questions with Notice
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18.1 Questions by Cr Wilson about the Traffic Committee Meeting taken on notice during the October Council meeting |
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Resolved OCM 362/24 Moved: Cr Glenn Wilson Seconded: Cr Matthew Scherer That Council: 1. Receive and note the response to the Questions received from Councillor Cr Wilson as detailed in this report. |
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18.2 Request for Copies of All Letters Between Council and the ICAC |
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Resolved OCM 363/24 Moved: Cr Glenn Wilson Seconded: Cr Matthew Scherer That Council: 1. Supply councillors a copy of all letters between the Parkes Shire Council and ICAC from the stated written self-reporting of Parkes Shire Council to ICAC by Mayor Westcott and the reply letter from ICAC as stated by Mayor Neil Westcott on 2pk radio and as informed at the October 2024 Council Meeting. |
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Resolved OCM 364/24 Moved: Cr Doug Pout Seconded: Cr Marg Applebee That Ordinary Council Meeting: 1. Moves into Closed Session to deal with the matters below, which are classified as confidential under section 10A(2) of the Local Government Act 1993 for the reasons specified: 19.1 Purchase of Loader This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.2 Purchase of Grader This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.3 Renewal of Parkes Shire Aquatic Facilities Management Services Contract This matter is considered to be confidential under Section 10A(2) - d(ii) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a competitor of the council. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.4 SAP Gateway Waste Water Connection - Contract for Pump Station Construction This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.5 RFQ PSC2024/116 - IT Managed Services Contract This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.6 Smoke Shops in Parkes This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.
19.7 Request for Wheelchair Accessible at 60 Orange Street, Parkes This matter is considered to be confidential under Section 10A(2) - b of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with discussion in relation to the personal hardship of a resident or ratepayer. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 2. Exclude the media and public from the meeting on the basis that the business to be considered is classified as confidential, pursuant to 10A(1), 10(2) and 10A(3) of the Local Government Act 1993. 3. Withhold reports and correspondence relevant to the subject business be withheld from the media and public as provided by section 11(2) of the Local Government Act 1993. 4. Make public resolutions made by the Council in Closed Session after the conclusion of the Closed Session, and record such resolutions in the minutes of the Council meeting.
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At 5:10pm, Director Infrastructure and Sustainability, Andrew Francis, left the meeting.
At 4:21, the Meeting went into Closed Session.
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Resolved OCM 365/24 Moved: Cr Marg Applebee Seconded: Cr William Jayet That Ordinary Council Meeting: 1. Resume in Open Session and note the Mayor’s report on Confidential Resolutions. |
At 5:12pm, the Council in Closed Session returned to Open Session.
20 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
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Resolved OCM 366/24 Moved: Cr Ken McGrath Seconded: Cr William Jayet That Council: 1. Award the tender to Westrac Dubbo to supply a Caterpillar 938 Wheel Loader for the purchase price of $363,722.94 excluding GST under the LGP-419 contract. |
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Resolved OCM 367/24 Moved: Cr Glenn Wilson Seconded: Cr Ken McGrath That Council: 1. Award the tender to Westrac Dubbo, for supply of a Caterpillar 140 Class 15, motor grader for the purchase price of $520,905.81 excluding GST under the LGP-419 contract |
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19.3 Renewal of Parkes Shire Aquatic Facilities Management Services Contract |
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Resolved OCM 368/24 Moved: Cr William Jayet Seconded: Cr Marg Applebee That Council: 1. Extend the existing contract with Belgravia for aquatic facilities management for one (1) year, in accord with the contract clause 3.2(a)i. In Favour: Crs Neil Westcott, Marg Applebee, Ken McGrath, Joy Paddison, Doug Pout, George Pratt, Matthew Scherer and Glenn Wilson Against: Crs William Jayet and Louise O'Leary carried 8/2 |
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Resolved OCM 369/24 Moved that the motion be amended to Council progress to open tender for Parkes Shire Council aquatic facilities management: Cr Ken McGrath Seconded that the motion be amended to Council progress to open tender for Parkes Shire Council aquatic facilities management: Cr Doug Pout In Favour: Crs Neil Westcott, Marg Applebee, William Jayet, Ken McGrath, Louise O'Leary, Joy Paddison, Doug Pout, George Pratt, Matthew Scherer and Glenn Wilson Against: Nil carried 10/0 |
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19.4 SAP Gateway Waste Water Connection - Contract for Pump Station Construction |
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Resolved OCM 370/24 Moved: Cr Doug Pout Seconded: Cr Marg Applebee That: 1. Due to the extenuating circumstances outlined in this report, that Council not conduct a full tender process on this occasion, in accord with s(55(i)) of the Act. 2. Council resolves to accept the price of $279,800 from Qmax pumping for the provision of a pump station for the Gateway Sewer Connection; 3. Council resolves to enter into a contract with Qmax pumping subject to negotiation of the final terms of the contract. |
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Resolved OCM 371/24 Moved: Cr William Jayet Seconded: Cr Marg Applebee That Council: 1. Award the tender for IT Management Services – Contract PSC2024/116 to Hi-Tech Support (option 2) for an estimated value of $45,000. 2. Note that workforce and organisational changes will be required to accommodate the recommended change in IT Services as detailed in the report. |
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Resolved OCM 372/24 Moved: Cr Ken McGrath Seconded: Cr William Jayet That Council: 1. Receive and note the response to the Question with Notice submitted by Cr Kenny McGrath, as detailed in this report. |
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19.7 Request for Wheelchair Accessible at 60 Orange Street, Parkes |
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Resolved OCM 373/24 Moved: Cr George Pratt Seconded: Cr Louise O'Leary
1. For the consideration of Council. |
The meeting concluded at 5:14.
This is the final page of the minutes comprising 28 pages numbered 1 to 28 of the Ordinary Council Meeting held on Tuesday, 26 November 2024 and confirmed on Tuesday, 17 December 2024.
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MAYOR |