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Ordinary Council Meeting
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Pursuant to section 9 of the Local Government Act 1993, notice is hereby given that an Ordinary Council Meeting of Parkes Shire Council will be held in the Parkes Council Chamber, 2 Cecile Street, Parkes, on Tuesday 18 June 2024 at 2:00pm.
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Kent Boyd PSM General Manager
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Ordinary Council Meeting Agenda 18 June 2024 |
Governing Body
Composition: Ten (10) Councillors
Membership: Councillor K Keith OAM, Councillor W Jayet, Councillor J Cass, Councillor KM McGrath, Councillor L O'Leary, Councillor G Pratt, Councillor D Weber, Councillor G Wilson
Quorum: 6 Councillors
Chairperson: Chairperson, Councillor N Westcott
Deputy Chairperson: Deputy Chairperson, Councillor MA Applebee
Pursuant to section 223 of the Local Government Act 1993, the role of Parkes Shire Council's governing body is:
To direct and control the affairs of Parkes Shire Council in accordance with the Local Government Act 1993, in consultation with the General Manager.
To provide effective civic leadership to the local community.
To ensure as far as practicable the financial sustainability of the Council.
To ensure as far as practicable that the Council acts in accordance with the principles set out in Chapter 3 of the Local Government Act 1993 and other strategic plans, programs, strategies and policies of the Council.
To determine and adopt a rating and revenue policy and Operational Plans that support the optimal allocation of the Council’s resources to implement the strategic plans (including the Community Strategic Plan) of the Council and for the benefit of the local area.
To keep under review the performance of the Council, including service delivery.
To make decisions necessary for the proper exercise of the Council’s regulatory functions.
To determine the process for appointment of the General Manager by the Council and to monitor the General Manager’s performance.
To determine the senior staff positions within the organisation structure of the Council, following consultation with the General Manager.
To consult regularly with community organisations and other key stakeholders and keep them informed of the Council’s decisions and activities.
To be responsible for ensuring that the Council acts honestly, efficiently and appropriately.
Matters determined by meetings of Parkes Shire Council's governing body will include all those non-delegable functions identified in section 377 of the Local Government Act 1993.
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Ordinary Council Meeting Agenda 18 June 2024 |
Guiding Principles
In accordance with section 8A of the Local Government Act 1993, Councillors are reminded of the guiding principles applicable to decision-making by local councils:
Councils should recognise diverse local community needs and interests.
Councils should consider social justice principles.
Councils should consider the long-term and cumulative effects of actions on future generations.
Councils should consider the principles of ecologically sustainable development.
Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions.
Statement of Ethical Obligations
In accordance with clause 3.22 of Council's Code of Meeting Practice, Councillors are reminded of their Oath or Affirmation of Office made under section 233A of the Act and their obligations under Council's Code of Conduct to disclose and appropriately manage conflicts of interest.
Oath or Affirmation of Office
The Oath or Affirmation is taken by each Councillor whereby they swear or declare to undertake the duties of the office of Councillor in the best interests of the people of the Parkes Shire and Parkes Shire Council and that they will faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgment.
Conflicts of Interest
All Councillors must declare and manage any conflicts of interest they may have in matters being considered at Council meetings in accordance with the Council’s Code of Conduct. All declarations of conflicts of interest and how the conflict of interest was managed will be recorded in the minutes of the meeting at which the declaration was made.
Councillors attending a meeting by audio-visual link must declare and manage any conflicts of interest they may have in matters being considered at the meeting in accordance with Council’s Code of Conduct. Where a Councillor has declared a pecuniary or significant non-pecuniary conflict of interest in a matter being discussed at the meeting, the Councillor’s audio-visual link to the meeting will be suspended or terminated for the time during which the matter is being considered or discussed by Council, or at any time during which Council is voting on the matter.
Councillors should ensure that they are familiar with Parts 4 and 5 of Council's Code of Conduct in relation to their obligations to declare and manage conflicts of interests.
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Ordinary Council Meeting Agenda 18 June 2024 |
Order of Business
4 Apologies and Applications for a Leave of Absence
5 Applications to Attend by Audio-Visual Link
6.1 Minutes of the Ordinary Ordinary Council Meeting Meeting held on 21 May 2024
9 ADOPTION OF MULTIPLE ITEMS OF BUSINESS
10.1 Mayoral Meetings with NSW Government Ministers.
10.2 Passing of Long Serving Employee Mr Peter Francis
10.3 Unveiling Plaque - Apology to survivors of the Stolen Generation
10.4 Central NSW Joint Organisation Board Meeting held 23 May 2024
10.5 Meetings, Functions and Events Attended by Mayor and Councillors
10.6 Coming Known Events for Mayor and Councillors.
11.1 Country Mayors Association 10 May 2024
11.2 Governance and Risk Management Forum
11.3 2024 Local Road Congress - 3 June 2024
12.1 Minutes of the Business and Investment Advisory Committee Meeting held on 4 June 2024
12.2 Minutes of the Destination and Major Events Advisory Committee Meeting held on 4 June 2024
12.3 Minutes of the Parkes Sports Council Meeting held on 11 June 2024
13 Reports of the General Manager
13.1 Making of the Rates and Fixing of Charges 2024-2025
13.2 Investments & Borrowings Report as at 31 May 2024
13.3 Monthly Financial Report as at 31 May 2024
13.4 PROPOSED COMMONWEALTH ELECTORAL REDISTRIBUTION..
14 Reports of the Director Customer, Corporate Services and Economy
14.1 Public Exhibition of Draft Parkes Shire Destination Management Plan
14.2 Adoption of the draft Operational Plan and Budget 2024-25
14.3 Adoption of amended Financial Assistance Policy.
14.4 Events Financial Assistance Program
14.6 Local Government Remuneration Tribunal Determination of Councillor Annual Fees for 2024/25
15 Reports of the Director Infrastructure and Sustainability
15.1 Major Projects and Current Works Report - Infrastructure and Sustainability
16 Reports of the Director Operations
16.1 Transfer of Management of Crown Reserve - Tullamore Cemetery
16.2 Draft Plans of Management for Community Land.
16.3 Major Projects and Current Works - Operations
17 Reports of the Director Planning and Community Services
17.1 Internment Services Levy - Cemeteries and Crematoria NSW
17.2 2024 Parkes Shire Council Cultural Grants
17.3 May 2024 Building Statistics Update
18 Notices of Motion/Questions with Notice
19.1 Construction of Causeways and Culvert (PSC2024/020)
19.2 Hire of Plant and Equipment (PSC2024/072)
19.3 Crushing of Gravel (PSC2024/073)
19.4 Supply and Delivery of Readymix Concrete (2024/084)
19.5 PSC2024 088 Building Better Regions - Bore 9 Casing, Procurement and Drilling
19.6 2024 Community Financial Assistance Grants - Leasing and Licensing
19.7 Building Better Regions Fund Surface Water Modelling Technical Support Services
20 Report of Confidential Resolutions
1 Opening of Meeting
In the spirit of open, accessible and transparent government, meetings of Parkes Shire Council are video recorded and webcast, consistent with Council's Code of Meeting Practice and the Local Government Act 1993.
Council accepts no liability for any defamatory, discriminatory or offensive remarks or gestures made during the course of meetings. Opinions expressed or statements made by individual participants are the opinions or statements of those individuals, and do not imply any form of endorsement by Council.
Closed sessions of Council meetings are not video recorded or webcast.
Recordings and webcasts are protected by copyright and owned by Council, and published to Council's website. No part may be copied, recorded, reproduced or transmitted without the prior written consent of the General Manager. Any recording or webcast is not, and shall not, be taken to be an official record of Council or discussion depicted therein. Only the official minutes may be relied upon as an official record of the meeting.
Authorised media representatives are permitted to record meetings provided written notice has been lodged. A person may be expelled from a meeting for recording without notice. Recordings may only be used for the purpose of accuracy of reporting and are not for broadcast, or to be shared publicly. No recordings of any private third-party conversations or comments of anyone within the Chamber are permitted.
Please ensure that mobile phones and other electronic devised are turned off or are in silent mode for the duration of the meeting.
Under Council’s Code of Meeting Practice, individuals acting in a disorderly manner can be asked by the Chairperson to leave the meeting.
Parkes Shire Council acknowledges the Wiradjuri People who are the Traditional Custodians of the Land. We would also like to pay respect to the Elders past, present and emerging of the Wiradjuri Nation and extend that respect to other Aboriginal peoples from other nations who are present.
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Ordinary Council Meeting Agenda 18 June 2024 |
3 Prayer
4 Apologies and Applications for a Leave of Absence
In accordance with clauses 5.3, 5.4 and 5.5 of Council's Code of Meeting Practice, apologies must be received and accepted from absent Councillors and a leave of absence from the Council Meeting may be granted.
5 Applications to Attend by Audio-Visual Link
In accordance with clauses 5.18 and 5.19 of Council's Code of Meeting Practice, Councillors may attend and participate in meetings by audio-visual link with the approval of the Council.
Requests by Councillors for approval to attend a meeting by audio-visual link must be made in writing to the General Manager prior to the meeting in question and provide reasons why the Councillor will be presented from attending the meeting in person.
Councillors attending a meeting by audio-visual link are reminded that they must ensure that no other person is within sight or hearing of the meeting at any time that the meeting is closed to the public under section 10A of the Local Government Act 1993.
Note: Consistent with clause 5.43 of Council's Code of Meeting Practice, attendance by Council staff at meetings of the Council by audio-visual link shall be with the approval of the General Manager.
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Ordinary Council Meeting Agenda 18 June 2024 |
6 Confirmation of Minutes
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Annexures: A. Ordinary Ordinary Council Meeting Meeting Minutes - 21 May 2024
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Recommendation That Ordinary Council Meeting: 1. Receive and confirm the Minutes of the Ordinary Ordinary Council Meeting Meeting held on Tuesday 21 May 2024 appended at Annexure A.
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Minutes of the Ordinary Council Meeting
Held on Tuesday, 21 May 2024 at the
Parkes Council Chamber, 2 Cecile Street, Parkes
Present:
Cr Neil Westcott Councillor (Chairperson)
Cr Marg Applebee Councillor (Deputy Chairperson)
Cr Ken Keith OAM Councillor
Cr Ken McGrath Councillor
Cr George Pratt Councillor
Cr Daniel Weber Councillor
Cr Glenn Wilson Councillor
Council Officers in Attendance:
Mr Kent Boyd PSM General Manager
Mr Andrew Francis Director Infrastructure and Strategic Futures
Mr Logan Hignett Acting Director Operations
Mr Scott Brakenridge Acting Director Planning and Community Services
Mr Anthony McGrath Director Customer, Corporate Services and Economy
Mr Jaco Barnard Chief Financial Officer
Mrs Toni Lennane Executive and Councillor Support Officer (Minute Secretary)
Miss Georgia Smith Business Services Trainee, Governance Risk and Performance
NOTES
The meeting commenced at 2:05 pm and concluded at 3:37 pm.
Order Of Business
1 Opening of Meeting
2 Acknowledgement of Country
3 Prayer
4 Apologies and Applications for a Leave of Absence
5 Applications to Attend by Audio-Visual Link
6 Confirmation of Minutes
6.1 Minutes of the Ordinary Council Meeting held on 23 April 2024
7 Disclosures of Interests
8 Late Business
9 ADOPTION OF MULTIPLE ITEMS OF BUSINESS
9.1 ADOPTION OF MULTIPLE ITEMS OF BUSINESS
10 Mayoral Minute(s)
10.1 Closure of Rosedurnate Aged Care Centre and Retirement Village in Parkes.
10.2 ANZAC Day 2024
10.3 Janice Cassidy - 50 Years in Business
10.4 Vale Bob Aitken
10.5 Vale Baroness Gardner
10.6 Meetings, Functions and Events Attended by Mayor and Councillors. 9
10.7 Coming Known Events for Mayor and Councillors
11 Councillor Report(s)
11.1 Rural & Regional Summit 2024
12 Reports of Committees
12.1 Minutes of the Airport Development Advisory Committee Meeting held on 19 March 2024
12.2 Minutes of the Local Traffic Committee Meeting held on 8 May 2024
12.3 Minutes of the Parkes Sports Council Meeting held on 14 May 2024. 11
13 Reports of the General Manager
13.1 Investments & Borrowings Report as at 30 April 2024
13.2 Monthly Financial Report as at 30 April 2024
13.3 Quarterly Budget Review as at 31 March 2024
14 Reports of the Director Customer, Corporate Services and Economy
14.1 Change of Meeting Date for 30 September 2024 Ordinary Council Meeting
14.2 Parkes Regional Entertainment and Cultral Centre Feasibility Study
15 Reports of the Director Infrastructure and Sustainability
15.1 Major Projects and Current Works Report - Infrastructure and Sustainability
15.2 Installation of Smart Meters - Peak Hill
15.3 Adoption of Draft Indigenous Participation Plan
16 Reports of the Director Operations
16.1 Major Projects and Current Works - Operations
17 Reports of the Director Planning and Community Services
17.1 DA2024/0007 MULTI-DWELLING HOUSING - STUDENT NURSE ACCOMMODATION (ANCILLARY TO HOSPITAL)
17.2 CARRINGTON HOTEL - MANGEMENT AND DEVELOPMENT PLAN
17.3 April 2024 Building Statistics Update
18 Notices of Motion/Questions with Notice
Nil
19 Confidential Matters
9 Report of Confidential Resolutions
19.1 Special Activation Precinct Development Update
19.2 Supply and Delivery of Bitumen Emulsion (PSC2024/090)
19.3 Supply, Delivery and/or Installation of Guardrail and Wire Rope Safety Fencing (PSC2024/091)
19.4 Boundary Adjustment - Parkes Industrial Estate
19.5 Purchase of Land at Graddle Creek for McGrane Way, Tullamore
19.6 Provision of Traffic Control Sevices (PSC2027/018)
20 Conclusion of Meeting
1 Opening of Meeting
The Mayor declared the Ordinary Council Meeting of Tuesday 21 May 2024 open and welcomed Councillors, Council Officers and members of the public attending and listening to the meeting.
The Mayor advised attendees that the meeting was being recorded and streamed live on the internet, to enhance the accessibility of Council meetings to the broader Parkes Shire community, and that the recording will be archived and made available on Council’s website.
The Mayor asked that attendees ensure that mobile phones and other electronic devices were turned off or in silent mode for the duration of the meeting.
The Mayor further advised that all care would be taken to maintain privacy, however, as a visitor in the public gallery, members of the public should be aware that their presence may be recorded.
The Deputy Mayor read the following Acknowledgement of Country:
Parkes Shire Council acknowledges the Traditional Custodians of the Wiradjuri Country and recognises and respects their cultural heritage, beliefs and continuing connection with the lands and rivers of the Parkes Shire.
Council pays its respects to Elders past, present and emerging and extends this respect to all First Nations peoples in the Parkes Shire.
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The General Manager read the Prayer: |
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O God, Direct the way of our words and works, In accordance with Thy Will, We Pray through Jesus Christ, Our Lord,
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AMEN |
4 Apologies and Applications for a Leave of Absence
Councillor WP Jayet
Councillor LA O'Leary
Councillor JP Cass
5 Applications to Attend by Audio-Visual Link
Nil
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6.1 Minutes of the Ordinary Council Meeting held on 23 April 2024 |
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Resolved OCM 116/24 Moved: Cr Marg Applebee Seconded: Cr Daniel Weber That Ordinary Council Meeting receive and confirm the Minutes of the Ordinary Council Meeting held on Tuesday 23 April 2024 appended at Annexure A. Carried |
The Mayor reminded Councillors and Council Officers of their obligation under Council's Code of Conduct to disclose and manage any conflicts of interest they may have in matters being considered at the meeting, and invited Councillors and Council Officers to disclose any such interests.
Nil interests were disclosed.
The Mayor advised that the following late items of business had been submitted by Council Officers, and invited a motion to enable the addition of the late items to the meeting agenda.
1. Report of the Director of Infrastructure and Sustainability
15.3: Adoption of Draft Indigenous Participation Plan
2. Confidential Matter - Report of Acting Director Operations
19.6: Provision of Traffic Control Services (PSC2027/018)
Moved: Applebee & Seconded: Pratt
9 ADOPTION OF MULTIPLE ITEMS OF BUSINESS
The Council may, at any time, resolve to adopt multiple items of business, as recommended in the report, by way of a single resolution. The Chairperson must list the items of business to be adopted and ask Councillors to identify any individual items of business listed by the Chairperson that they intend to vote against the recommendation made in the Business Paper, or that they wish to speak on (13.2).
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Resolved OCM 117/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That Council: 1. Adopt the following items in the Agenda as recommended in the report: 10.2 - ANZAC Day 2024 10.6 - Meetings, Functions and Events Attended by Mayor and Councillors. 10.7 - Coming Known Events for Mayor and Councillors. 12.1 - Minutes of the Airport Development Advisory Committee Meeting held on 19 March 2024. 13.1 - Investments & Borrowings Report as at 30 April 2024. 13.2 - Monthly Financial Report as at 30 April 2024. 14.2 - Parkes Regional Entertainment and Cultural Centre Feasibility Study. 17.3 - April 2024 Building Statistics Update. 19.2 - Supply and Delivery of Bitumen Emulsion (PSC2024/090).. 19.3 - Supply, Delivery and/or Installation of Guardrail and Wire Rope Safety Fencing (PSC2024/0091). 19.4 - Boundary Adjustment - Parkes Industrial Estate. Carried |
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10.1 Closure of Rosedurnate Aged Care Centre and Retirement Village in Parkes. |
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Resolved OCM 118/24 Moved: Cr Ken McGrath Seconded: Cr Marg Applebee That Council: 1. Receive and note the information. 2. Write to the CEO and Board of the Salvation Army to express community disappointment that a benevolent organisation has summarily withdrawn from the region. 3. That the complaint lodged with the Aged Care and Safety Commissioner be noted. 4. Work with existing Shire Aged Care providers to discuss potential expansion. 5. Lobby all levels of Government to raise the issue of a failing Aged Care system across regional NSW. Carried |
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Resolved OCM 119/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That Council: 1. Note the information in the report. Carried |
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Resolved OCM 120/24 Moved: Cr Ken Keith OAM Seconded: Cr Marg Applebee That Council: 1. Note the information in the report. Carried |
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Resolved OCM 121/24 Moved: Cr Ken Keith OAM Seconded: Cr George Pratt That Council: 1. Note the passing of former Parkes Resident Mr Bob Aitken Carried |
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Resolved OCM 122/24 Moved: Cr Marg Applebee Seconded: Cr Ken Keith OAM That Council: 1. Note the information in the report. Carried |
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10.6 Meetings, Functions and Events Attended by Mayor and Councillors |
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Resolved OCM 123/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That Council: 1. Note the report on the Meetings functions and events attended in an official capacity, by the Mayor and Councillors during the period 22 April 2024 through to 17 May 2024. Carried |
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Resolved OCM 124/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That Council: 1. Note the known upcoming meetings, functions and events for the Mayor and Councillors for the period 18 May 2024 through to 14 June 2024. Carried |
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Resolved OCM 125/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That: 1. Council notes the report from Councillor Marg Applebee. Carried |
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12.1 Minutes of the Airport Development Advisory Committee Meeting held on 19 March 2024 |
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Resolved OCM 126/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That Council: 1. Receive and confirm the Minutes of the Airport Development Advisory Committee Meeting held on Tuesday 19 March 2024 appended at Annexure A. Carried |
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12.2 Minutes of the Local Traffic Committee Meeting held on 8 May 2024 |
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Resolved OCM 127/24 Moved: Cr Ken McGrath Seconded: Cr Marg Applebee That Council: 1. Receive and confirm the Minutes of the Local Traffic Committee Meeting held on Wednesday 8 May 2024 appended at Annexure A. Carried |
At 2:35 pm, Andrew Francis joined the meeting.
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12.3 Minutes of the Parkes Sports Council Meeting held on 14 May 2024 |
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Resolved OCM 128/24 Moved: Cr Ken Keith OAM Seconded: Cr Marg Applebee That Council: 1. Receive and confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday 14 May 2024 appended at Annexure A. Carried |
13 Reports of the General Manager
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Resolved OCM 129/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That: Receive and note the Statement of Investments and Borrowings as on 30 April 2024 Carried |
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Resolved OCM 130/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That Council: 1. Receive and note the year-to-date financial reports for the period up to 30 April 2024. Carried |
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Resolved OCM 131/24 Moved: Cr George Pratt Seconded: Cr Marg Applebee That Council: 1. Receive and note the budget review report to 31 March 2024 2. Adopt the budget variations proposed in the quarterly budget review to 31 March 2024 Carried |
14 Reports of the Director Customer, Corporate Services and Economy
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14.1 Change of Meeting Date for 30 September 2024 Ordinary Council Meeting |
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Resolved OCM 132/24 Moved: Cr Marg Applebee Seconded: Cr Daniel Weber That Council: 1. Adopt the change of meeting date for the 30 September 2024 meeting to now be held on Tuesday 1 October 2024, pursuant to section 365 of the Local Government Act 1993 and clause 3.1 of the Code of Meeting Practice. 2. Note that the General Manager will provide public notice of the time, date and location of each scheduled Ordinary Meeting to be held in 2024, pursuant to section 9 of the Local Government Act 1993 and clause 3.3 of the Code of Meeting Practice. Carried |
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14.2 Parkes Regional Entertainment and Cultral Centre Feasibility Study |
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Resolved OCM 133/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That: 1. Council receive and endorse the Parkes Regional Entertainment and Cultural Centre Feasibility Study. Carried |
At 2:45 pm, Georgia Smith left the meeting.
15 Reports of the Director Infrastructure and Sustainability
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15.1 Major Projects and Current Works Report - Infrastructure and Sustainability |
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Resolved OCM 134/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That Council: 1. Receive and note the Infrastructure and Strategic Futures Major Projects and Current Works Report for May 2024, appended at Annexure A. Carried |
At 2:47 pm, Georgia Smith rejoined the meeting.
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Resolved OCM 135/24 Moved: Cr Marg Applebee Seconded: Cr Daniel Weber That: 1. The report be received and noted. Carried |
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Resolved OCM 136/24 Moved: Cr Marg Applebee Seconded: Cr Ken Keith OAM That: 1. Council resolves to promote Indigenous participation in future projects; and 2. Council adopts the Indigenous Participation Plan Version 1. Carried |
At 2:59 pm, Andrew Francis left the meeting.
At 3:03 pm, Andrew Francis rejoined the meeting.
16 Reports of the Director Operations
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Resolved OCM 137/24 Moved: Cr Marg Applebee Seconded: Cr Ken McGrath That Council: 1. Receive and note the Operations Major Projects and Current Works Report for May 2024, appended at Annexure A. Carried |
17 Reports of the Director Planning and Community Services
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17.1 DA2024/0007 MULTI-DWELLING HOUSING - STUDENT NURSE ACCOMMODATION (ANCILLARY TO HOSPITAL) |
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Resolved OCM 138/24 Moved: Cr Marg Applebee Seconded: Cr Ken Keith OAM That: 1. Council approves to waive Section 64 Headworks Developer Charges and Section 7.12 Developer Contributions for Development Application 2024/0007 for the Multi-dwelling housing for the purpose of Student Nurse Accommodation. Carried |
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Resolved OCM 139/24 Moved: Cr Marg Applebee Seconded: Cr Ken McGrath That: 1. Endorse the draft Carrington Hotel - Management and Development Plan and place on public exhibition for 28 days. 1. Consult directly with the appropriate local stakeholders. 2. Following exhibition of the plan, necessary amendments will be made to the document which will be subsequently reported back to Council for final adoption. Carried |
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Resolved OCM 140/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That: 1. Receive and note the April 2024 Building Statistics Report. Carried |
18 Notices of Motion/Questions with Notice
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Resolved OCM 141/24 Moved: Cr Marg Applebee Seconded: Cr Daniel Weber That Ordinary Council Meeting: 1. Moves into Closed Session to deal with the matters below, which are classified as confidential under section 10A(2) of the Local Government Act 1993 for the reasons specified: 19.1 Special Activation Precinct Development Update This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.2 Supply and Delivery of Bitumen Emulsion (PSC2024/090) This matter is considered to be confidential under Section 10A(2) - a of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors). Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.3 Supply, Delivery and/or Installation of Guardrail and Wire Rope Safety Fencing (PSC2024/091) This matter is considered to be confidential under Section 10A(2) - a of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than councillors). Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.4 Boundary Adjustment - Parkes Industrial Estate This matter is considered to be confidential under Section 10A(2) - c of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.5 Purchase of Land at Graddle Creek for McGrane Way, Tullamore This matter is considered to be confidential under Section 10A(2) - c of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 19.6 Provision of Traffic Control Sevices (PSC2027/018) This matter is considered to be confidential under Section 10A(2) - c of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 2. Exclude the media and public from the meeting on the basis that the business to be considered is classified as confidential, pursuant to 10A(1), 10(2) and 10A(3) of the Local Government Act 1993. 3. Withhold reports and correspondence relevant to the subject business be withheld from the media and public as provided by section 11(2) of the Local Government Act 1993. 4. Make public resolutions made by the Council in Closed Session after the conclusion of the Closed Session, and record such resolutions in the minutes of the Council meeting.
Carried |
At 3:12 pm, the Meeting went into Closed Session.
9 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
At 3:13 pm, Cr George Pratt left the meeting.
At 3:14 pm, Cr George Pratt rejoined the meeting.
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Resolved OCM 142/24 Moved: Cr Ken Keith OAM Seconded: Cr Marg Applebee That Ordinary Council Meeting: 1. Resume in Open Session and note the Mayor’s report on Confidential Resolutions. Carried |
At 3:36 pm, the Council in Closed Session returned to Open Session.
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Resolved OCM 143/24 Moved: Cr George Pratt Seconded: Cr Marg Applebee That: 1. Council receives and notes the information. Carried |
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Resolved OCM 144/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That: 1. Council accept and sign a contract with Bitupave Ltd for the supply and delivery of bitumen emulsion, and 2. The term of the contract is 1 June 2024 to 31 May 2026, with an optional 12-month extension. 3. Advise the Central NSW Joint Organisation of its decision Carried |
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19.3 Supply, Delivery and/or Installation of Guardrail and Wire Rope Safety Fencing (PSC2024/091) |
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Resolved OCM 145/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That: 1. That Council accept and sign contracts for the supply, delivery and/or installation of guardrail and wire rope safety fencing between one or more of the following: · RBK Pty LTD t/as Top Notch Fencing, · Western Safety Barriers Group Pty Ltd. 2. The term of the contract is 1 January 2024 to 31 December 2026, with an optional 12-month extension. Carried |
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Resolved OCM 146/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That: 1. Council endorse the boundary adjustment of Lot 5 DP 1100153 for a price of $50/m2 GST inclusive and that all costs associated with the transaction be borne by the owner of the encroaching land. 2. That the seal of Council be affixed to documentation required to facilitate the transaction. Carried |
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19.5 Purchase of Land at Graddle Creek for McGrane Way, Tullamore |
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Resolved OCM 147/24 Moved: Cr Marg Applebee Seconded: Cr George Pratt That: 1. Council agree to purchase the land to facilitate the construction of Graddle Creek Bridge on the McGrane Way. 2. Council authorise the General Manager and Director Operations to negotiate the purchase price of the land based on market valuation and ex-gratia payment in accordance with this report. 3. Endorse and affix the Council Seal to all documentation as required to facilitate the process of road realignment. Carried |
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Resolved OCM 148/24 Moved: Cr Ken Keith OAM Seconded: Cr Ken McGrath That: 1. That Council accept and sign contracts for the supply of traffic control services between one or more of the following under a panel arrangement: · WorkControl Pty Ltd · Go Traffic Pty Ltd 2. The term of the contract is 03 June 2024 to 30 June 2025, with a 2x optional 12-month extension. Carried |
The meeting concluded at 3:37 pm.
This is the final page of the minutes comprising 19 pages numbered 1 to 19 of the Ordinary Council Meeting held on Tuesday, 21 May 2024 and confirmed on Tuesday, 18 June 2024.
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MAYOR |
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Ordinary Council Meeting Agenda 18 June 2024 |
7 Disclosures of Interests
In accordance with Part 16 of Council's Code of Meeting Practice, all Councillors must disclose and manage any conflicts of interest they may have in matters being considered at the meeting.
Council's Code of Conduct deals with pecuniary and non-pecuniary conflicts of interest and political donations, and provides guidance on how these issues should be managed.
Councillors, and where applicable, other Council Officials, must be familiar with Council's Code of Conduct and their obligations to disclose and manage any conflicts of interest that they may have in matters being considered at this Council Meeting.
Note: Councillors and staff who declare an Interest at the Council Meeting are also required to complete a Declaration of Interest form.
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Obligations |
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Pecuniary Interests |
A Councillor who has a pecuniary interest in any matter with which the Council is concerned, and who is present at a meeting of the Council at which the matter is being considered, must disclose the nature of the interest to the meeting. The Councillor must not be present at, or in sight of, the meeting: (a) At any time during which the matter is being considered or discussed, or (b) At any time during which the Council is voting on any question in relation to the matter. |
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Non-Pecuniary Conflicts of Interest |
A Councillor who has a non-pecuniary conflict of interest in a matter, must disclose the relevant private interest in relation to the matter fully and on each occasion on which the non-pecuniary conflict of interest arises in relation to the matter. |
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Significant Non-Pecuniary Conflicts of Interest |
A Councillor who has a significant non-pecuniary conflict of interest in relation to a matter under consideration at a Council meeting, must manage the conflict of interest as if they had a pecuniary interest in the matter. |
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Less than Significant Non-Pecuniary Interests |
A Councillor who determines that they have a non-pecuniary conflict of interest in a matter that is not significant and does not require further action, when disclosing the interest must also explain why conflict of interest is not significant and does not require further action in the circumstances. |
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Ordinary Council Meeting Agenda 18 June 2024 |
8 Late Business
9 ADOPTION OF MULTIPLE ITEMS OF BUSINESS
The Council may, at any time, resolve to adopt multiple items of business, as recommended in the report, byway of a single resolution. The Chairperson must list the items of business to be adopted and ask Councillors to identify any individual items of business listed by the Chairperson that they intend to vote against the recommendation made in the Business Paper, or that they wish to speak on (13.2).
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Ordinary Council Meeting Agenda 18 June 2024 |
10 Mayoral Minute(s)
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Neil Westcott
Annexures: Nil
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That Council: 1. That the information be noted. 2. That Lobbying continue in relation to key issues for the Shire.
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Report
On 17 May 2024 the NSW Premier, the Hon Chris Minns MP along with a number of Ministers were in Orange, which we were invited to attend to represent the Parkes Shire.
Following this meeting there was a Community Forum which was open to the Public. The Forum was for the local community, residents, businesses, community organisations and stakeholders to attend.
The Mayor, Deputy Mayor and Councillor Keith, met with a range of NSW Ministers to discuss key issues affecting the Parkes Shire.
The Mayor and Deputy Mayor had the following meetings and raised a number of key issues as listed in brief below. Specific requests were made to each Minister to address the key issues.
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Meeting |
Key Issues raised |
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The Hon. Ryan John PARK, MP, Member for Keira, Minister for Health and Minister for Regional Health. |
To reiterate the circumstances in Parkes (and referring to the visit with Minister Park's office on 13 March 2024 and to the Mayor's letter sent to Minister Park on 25 March 2024):
1. The lack of access to doctors in the region is fast becoming critical. 2. The way we are working, is not working, and new models must be trialled. 3. All tiers of government, industry and universities need to work together. 4. Parkes has a new $80m state of the art hospital, with modern birthing suites, and twin operating theatres which are grossly underutilised. 5. There are no maternity services for Parkes. 6. Health outcomes for people in our region are in serious decline. 7. Ambulance staff are caught up with patient transfer, reducing their capacity to service local emergencies. 8. Charles Sturt University have a relationship with Parkes Hospital training young doctors. This relationship needs to be fostered.
We would seek funding along the following lines: Year 1 - $2.5m to accelerate doctor recruitment. Establish and support the expert committee. Develop the new model of care and training. Undertake land acquisition and facility design, commence lead in infrastructure. Year 2 & 3 - $10m to build a multi-function training and health delivery facility based on expert panel oversight. $3m to build onsite accommodation for students, doctors and nurses.
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Meeting |
Key Issues raised |
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The Hon. John Graham, MLC, Special Minister of State, Minister for Roads, Minister for the Arts, Minister for Music and the Night-time Economy and Minister for Jobs and Tourism.
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To reiterate the circumstances in Parkes:
1. The impact of the loss of funding under the Regional Events Acceleration Fund (REAF) through Department of Regional NSW. 2. The ramifications is significant as demonstrated by numerous events across the state being cancelled, and will result in a re-evaluation of Parkes Shire events. |
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Meeting |
Key Issues raised |
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The Hon. Daniel Mookhey, MLC Treasurer
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The suggested approach for Parkes is framed below (and referring to the visit with the Treasurer on 21 March 2024 and to the Mayor's budget submission letter sent to the Treasurer on 22 March 2024): 1. Immediate - a dedicated recruitment strategy to attract doctors to the town to ensure Parkes Hospital is functioning optimally, including ED, Maternity and Theatres. Also to meet the primary health needs of the Parkes region. 2. A fundamental new approach is needed as existing approach is failing, where all tiers of government, industry and universities work together.
3. We propose a demonstration project which would involve:
a. Establish an expert committee, including Western NSW Local Health District, Charles Sturt University, Doctor Practitioners, Nurse practitioners, senior State health bureaucrats and senior Commonwealth health bureaucrats (for example). This could be supported by the Local Member and Parkes Mayor to report back to government.
b. There may be an expanded role for Ambulance officers in this new model.
c. Implement the Western NSW Local Health District "Parkes Health Precinct Masterplan", including land acquisition (from the Crown). Council is in the process of surveying the land and getting valuation to expedite the acquisition.
d. Develop facilities on the new precinct to support the training of student doctors, which may include (but not limited to) a training doctors' surgery close to the hospital, accommodation, and training facilities for new doctors.
e. Develop and trial new models of care in consultation and oversighted by expert committee. This may include nurse practitioners using virtual Health technology, student doctors oversighted by virtual Health technology, onsite doctors oversighting care etc.
f. Use the expert committee and proposed project to fully support the relationship with Charles Sturt University to train student doctors at Parkes.
To enable this demonstration project, we would see funding along the following lines: Year 1 - $2.5m to accelerate doctor recruitment. Establish and support the expert committee. Develop the new model of care and training. Undertake land acquisition and facility design, commence lead in infrastructure. Year 2 & 3 - $10m to build a multi-function training and health delivery facility based on expert panel oversight. $3m to build onsite accommodation for students, doctors and nurses.
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L to R: Deputy Mayor Marg Applebee, Minister Ryan Park MP and Mayor Neil Westcott
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L to R: Mayor Neil Westcott, Deputy Mayor Marg Applebee and Councillor Ken Keith
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L to R: Mayor Neil Westcott, Minister John Graham MLC, Deputy Mayor Marg Applebee and Councillor Ken Keith
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L to R: Councillor Ken Keith, Treasurer Daniel Mookhey, Mayor Neil Westcott and Deputy Mayor Marg Applebee
Cr Neil Westcott
Mayor
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Ordinary Council Meeting Agenda 18 June 2024 |
10.2 Passing of Long Serving Employee Mr Peter Francis
IP&R Linkage: Pillar: Leadership
Goal: Our local government is contemporary, effective and efficient.
Strategy: Establish Parkes Shire Council as an employer of choice that recruits, develops, and retains talented staff that reflects our diversity and facilitates a contemporary, diverse workforce with a robust safety culture.
Author: Cr Anthony McGrath
Annexures: Nil
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That Council: 1. Acknowledges the passing of long serving employee Mr Peter Francis.
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Report
It is with much sadness I advise Council that long serving employee, Mr Peter Francis passed away on 5 June 2024 in a Sydney Hospital.
Peter's career spanned some 32 years as a labourer, truck driver and plant operator, he was a valued member of council's operational team.
I thank Cr Ken Keith for representing Council at his funeral, which was held at the Holy Family Catholic Church from 2pm on Thursday 13 June 2024.
At the funeral Peter's loader was parked in the carpark and a large contingent of his workmates and colleagues gathered in highly visible clothing to form a guard of honour as the hearse left with his coffin for a private cremation.
Our condolences and thoughts are with Pete's family and friends.
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Ordinary Council Meeting Agenda 18 June 2024 |
10.3 Unveiling Plaque - Apology to survivors of the Stolen Generation
IP&R Linkage: Pillar: Community
Goal: Our community is creative, proud and has a strong sense of belonging.
Strategy: Celebrate the history, heritage and culture of the Wiradjuri people and their connection to country, and provide opportunities for reconciliation, interpretation and understanding.
Author: Cr Neil Westcott
Annexures: Nil
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That Council: 1. Receive and note the information provided.
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Report
In 2022, the Secretary for NSW Health, Susan Pearce, made a formal apology on behalf of the NSW Health system to survivors of the Stolen Generations and acknowledged that many Aboriginal children who were admitted to hospitals never returned to their families and communities.
In 2024, the Western NSW Local Health District will amplify the message of the NSW Health Apology and demonstrate our commitment to reconciliation by unveiling a replica plaque of the formal apology at various facilities across the District.
I attended two unveiling of plaques in Parkes recently one held at Safe Haven, 195-199 Clarinda Street, Parkes and the other one at the Parkes Health Service, 2 Morrisey Way, Parkes.
Safe Haven, Parkes
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Unveiling of the Plaque at Safe Haven, Parkes
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L to R: Geoff Anderson, Kristen Szulik, Irene Ridgeway, L to R: Irene Ridgeway & Mayor Neil Westcott
Kylie Browne & Mayor Neil Westcott
Parkes Hospital
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Plaque at Parkes Hospital detailing the NSW Health apology. |
Cr Neil Westcott
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Ordinary Council Meeting Agenda 18 June 2024 |
10.4 Central NSW Joint Organisation Board Meeting held 23 May 2024
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Cr Neil Westcott
Annexures: A. Central
NSW Joint Organisation Board Meeting Report - 23 May 2024 ⇩ 
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That Council: 1. Note the information provided.
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Report
The most recent meeting of the Central NSW Joint Organisation Board meeting was held in Lithgow on the 23 May 2024.
Board members were welcomed to Lithgow by Cr Maree Statham, Mayor of Lithgow City Council.
The Board welcomed Ms Jenny Aitchison, Minister for Regional Transport and Roads, to the meeting, as well as Ms Zena Bailly, Deputy Chief of Staff and Mr Alistair Lunn, Transport for NSW who accompanied the Minister.
The Board also received advice from the Office of Local Government including a new website to support the upcoming Council elections at www.olg.nsw.gov.au/public/local-government-elections.
See attached the Report from this meeting which outlines the updates from the speakers on the day and also attached are the draft Minutes of the CNSWJO Board meeting held on 23 May 2024.
Cr Neil Westcott
Mayor
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Ordinary Council Meeting Agenda 18 June 2024 |
10.5 Meetings, Functions and Events Attended by Mayor and Councillors
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Neil Westcott
Annexures: Nil
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That Council: 1. Note the report on the Meetings functions and events attended in an official capacity, by the Mayor and Councillors during the period 18 May 2024 through to 13 June 2024.
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Report
Table 1: lists the Meetings, functions and events attended by the Mayor and Councillors during the period 18 May 2024 through to 14 June 2024:
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Table 1: Known upcoming Meetings, Functions and Events for Mayor and Councillors
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Date |
Function |
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Tuesday 21 May 2024 |
Inland Rail Supplier Capability Development Conference
Mayor NC Westcott |
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Tuesday 21 May 2024 |
Ordinary Council Meeting Council Chambers Parkes Shire Administration centre All Councillors and Executive Staff Apologies: Councillors WP Jayet & LA O'Leary |
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Tuesday 21 May 2024 |
Citizenship Ceremony - 2 Conferees All Councillors and Executive Staff |
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Wednesday 22 May 2024 |
National Simultaneous Storytime Parkes Shire Library All Councillors invited Deputy Mayor ME Applebee and Councillor KJ Keith Apologies: Mayor NC Westcott, Cr's WP Jayet, LA O'Leary and JP Cass |
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Wednesday 22 May 2024 |
Central West Flood Recovery - Community Leaders Forum, Orange Mayor NC Westcott & General Manager Kent Boyd |
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Thursday 23 May 2024 |
CNSWJO Board Meeting General Manager Kent Boyd |
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Thursday 23 May 2024 |
Trundle Community Consultative Committee meeting
Deputy Mayor ME Applebee |
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Friday 24 May 2024 |
Palliative Care Expo
Deputy Mayor ME Applebee |
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Friday 24 May 2024 |
Inspection / pre-opening of Splash Park at Kelly Reserve
Mayor NC Westcott, Deputy Mayor ME Applebee, Cr G Pratt, Kent Boyd, Anthony McGrath and Logan Hignett
Apologies: Cr's KJ Keith, LA O'Leary, JP Cass, WP Jayet, DR Weber & K McGrath |
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Saturday 25 May 2024 |
Riverina & Country NSW Combined Band
Mayor NC Westcott |
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Sunday 26 May 2024 |
Paul Murray Live in Parkes
Mayor NC Westcott |
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Monday 27 May 2024 |
Peak Hill Community Consultative Committee meeting
Anthony McGrath Director Customer, Corporate Services and Economy and Brendan Hayes Director Planning and Community Services
Apologies: Councillor LA O'Leary |
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Tuesday 28 May 2024 |
Public Hearing Inquiry into the delivery of specific health services and specialist care in remote, rural and regional NSW held in Orange Mayor NC Westcott and Councillor KJ Keith |
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Thursday 30 May 2024 |
Safe Haven: Unveiling Plaque - Apology to survivors of the Stolen Generation Mayor NC Westcott
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Thursday 30 May 2024 |
Currajong Disability Services - Biggest Morning Tea
Mayor NC Westcott and Councillor KJ Keith
Apologies: Deputy Mayor ME Applebee, Councillors WP Jayet, LA O'Leary and JP Cass |
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Thursday 30 May 2024 |
Renewable Energy Transition Meeting with Leaders
Mayor NC Westcott |
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Saturday 1 June 2024 |
Opening of Waste 2 Art Competition
Mayor NC Westcott |
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Saturday 1 June 2024 |
50 years Celebration of Arts out West
Mayor NC Westcott
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Monday 3 June 2024 |
2024 Local Road Congress, Parliament House, Sydney
Councillor KJ Keith and Marisa Malherbe |
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Tuesday 4 June 2024 |
Business & Investment Advisory Committee Meeting
Mayor NC Westcott, JP Cass, GS Wilson & DR Weber Apology: Councillor WP Jayet |
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Tuesday 4 June 2024 |
Destination & Major Events Advisory Committee Meeting
Mayor NC Westcott, Cr JP Cass, KJ Keith
Apology: Deputy Mayor ME Applebee and Councillor WP Jayet |
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Wednesday 5 June 2024 |
Parkes Health Service: Unveiling Plaque - Apology to survivors of the Stolen Generation Mayor NC Westcott
Apologies: Deputy Mayor ME Applebee & General Manager Kent Boyd |
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Wednesday 5 June 2024 |
Extraordinary CNSWJO Board Meeting Mayor NC Westcott & General Manager Kent Boyd |
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Thursday 6 June 2024 |
Western NSW Training Awards
Mayor NC Westcott - as an Elvis MC for the event |
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Friday 7 June 2024 |
Peak Hill 51st Annual Arts & Craft
Mayor NC Westcott |
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Saturday 8 June 2024 |
Parkes Picnic Races
Mayor NC Westcott |
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Wednesday 12 June 2024 |
Tullamore Community Consultative Committee meeting
Councillor GW Pratt |
Thursday 13 June 2024 |
Rural Roads Advisory Committee Meeting
Mayor NC Westcott and Councillor DR Weber Apology: Councillor LA O'Leary |
Riverina & Country NSW Combined Band Concert on 25 May 2024 attended
by Mayor Neil Westcott and Mrs Alison Westcott
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Riverina & Country NSW Combined Band
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Paul Murray Live in Parkes attended by Mayor Neil Westcott on 26 May 2024
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Currajong Biggest Morning Tea in Parkes on 30 May 2024
Attended by Mayor Neil Westcott and Councillor Ken Keith
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L to R: Mayor Neil Westcott & Jeff Evans Rhyse
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L to R: Micheal Anderson, Doug Pout, Taylor Draper, Rhyse, Geoff Anderson, Cpt Craig Gibson, Zach Gibson and Jack Westcott
Arts out west 50 Year Celebration in Forbes on 1 June 2024
attended by Mayor NC Westcott and Mrs Alison Westcott
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Western NSW Training Awards Presentation on 6 June 2024
attended by Mayor NC Westcott as the Elvis Emcee
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Peak Hill 51st Annual Arts & Craft Exhibition on 7 June 2024
attended by Mayor NC Westcott and Mrs Alison Westcott
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Parkes Picnic Races on 8 June 2024
attended by Mayor NC Westcott
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Cr Neil Westcott
Mayor
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Ordinary Council Meeting Agenda 18 June 2024 |
10.6 Coming Known Events for Mayor and Councillors
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Cr Neil Westcott
Annexures: Nil
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That Council: 1. Note the known upcoming meetings, functions and events for the Mayor and Councillors for the period 13 June 2024 through to 18 July 2024.
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Report
Table1. below, lists the upcoming meetings, functions and events requiring the attendance of the Mayor or Councillors in relation to community or civic matters during the period 13 June 2024 through to 18 July 2024:
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Table 1: Known upcoming Meetings, Functions and Events for Mayor and Councillors
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Date |
Function |
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Saturday 15 June 2024 |
Getting Women Elected Forum - targeting prospective female candidates for this year's Council election All Councillors and the general public |
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Tuesday 18 June 2024 |
Ordinary Council Meeting Council Chambers Parkes Shire Administration centre All Councillors and Executive Staff |
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Thursday 20 June 2024 |
Floodplain Risk Management Committee Meeting Deputy Mayor ME Applebee and Councillor GW Pratt |
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Monday 24 June 2024 |
Sunrise Energy Metals Community Consultative Committee Meeting Cr's KJ Keith & WP Jayet |
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Monday 24 June 2024 |
Peak Hill Community Consultative Committee Meeting (including the Community Engagement Session)
All Councillors, Executive staff and General Public |
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Wednesday 26 June 2024 |
Central NSWJO Disaster Risk Reduction Fund Project Showcase
Mayor NC Westcott & General Manager Kent Boyd |
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Wednesday 26 June 2024 |
Local Candidate Information Session
All Councillors, Executive Staff and General Public |
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Thursday 27 June 2024 |
Renewable Energy Transition Meeting with Leaders
Mayor NC Westcott |
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Thursday 27 June 2024 |
Trundle Community Consultative Committee Meeting (including the Community Engagement Session)
All Councillors, Executive staff and General Public |
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Friday 28 June 2024 |
Central NSW Joint Organisation - Advocacy Subcomittee
Mayor NC Westcott |
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Monday 1 July 2024 |
Parkes Shire Australia Day AGM
Mayor NC Westcott, Deputy Mayor ME Applebee, Councillors KJ Keith & LA O'Leary |
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Tuesday 2 July 2024 |
National Convention Centre (NGA) Conference in Canberra
Deputy Mayor ME Applebee & Councillor WP Jayet |
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Wednesday 3 July 2024 |
NGA Conference & Dinner in Canberra
Deputy Mayor ME Applebee & Councillor WP Jayet |
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Wednesday 3 July 2024 |
CNSWJO Meeting of Water Security and Productive Water Portfolio Mayors & GMs
General Manager Kent Boyd Apology: Mayor NC Westcott |
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Thursday 4 July 2024 |
NGA Conference in Canberra
Deputy Mayor ME Applebee & Councillor WP Jayet |
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Thursday 4 July 2024 |
Bishop's 10 year Celebration Mass & Dinner in Forbes
Councillor LA O'Leary |
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Friday 5 July 2024 |
Australian Council of Local Government (ACLG) Forum in Canberra
Deputy Mayor ME Applebee |
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Friday 5 July 2024 |
Parkes High School Recognition Assembly
Councillor JP Cass |
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Tuesday 9 July 2024 |
Community, Access & Liveability Advisory Committee Meeting
Mayor NC Westcott, Deputy Mayor ME Applebee, Cr's G Pratt, LA O'Leary, KJ Keith & WP Jayet |
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Tuesday 9 July 2024 |
Councillor Workshop
All Councillors and Executive Staff |
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Wednesday 10 July 2024 |
Central West Flood Recovery - Community Leaders Forum
Mayor NC Westcott & General Manager Kent Boyd |
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Wednesday 10 July 2024 |
Tullamore Community Consultative Committee meeting (including the Community Engagement Session)
All Councillors, Executive staff and General Public |
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Tuesday 16 July 2024 |
Western Regional Planning Panel Determination
Deputy Mayor ME Applebee and Councillor KJ Keith |
Cr Neil Westcott
Mayor
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Ordinary Council Meeting Agenda 18 June 2024 |
11 Councillor Report(s)
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Ken Keith OAM, Councillor
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. CMA
Communique - General Meeting - 10 May 2024 ⇩ 
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That: 1. Note the information in the report.
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The Country Mayors Association of NSW held their General Meeting in the York Club, Sydney on Friday, 10 May 2024. It was their biggest ever attendance with 142 representatives of Country NSW and associated organisations coming together to focus on the financial sustainability theme. The theme was timely with State and Federal inquiries on the issue currently underway.
See attached the Communique from the General Meeting held on 10 May 2024 that I attended.
Ken Keith
COUNCILLOR
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Ordinary Council Meeting Agenda 18 June 2024 |
11.2 Governance and Risk Management Forum
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Jacob Cass, Councillor
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Steering
Through the Digital Transformation Waves Navigating the Wake Effectively (under
separate cover) 
B. Navigating
Emerging Risks During Organisational Change (under separate cover) 
C. How
Governance Oversight can Continually Review (under separate cover) 
D. Organisational
Resilience as a Board Priority (under separate cover) 
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That Council: 1. Note the information in the report.
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ISSUES AND COMMENTARY
As a Parkes Shire Councillor, I recently attended the Governance and Risk Forum organised by the Governance Institute of Australia. The forum offered valuable insights into contemporary governance practices, risk management frameworks, and the evolving role of technology in local government. This report outlines the key takeaways from the event and explores their applications to enhance governance and risk management within Parkes Shire Council.
Core Takeaways and Applications
1. Good Governance Practices
Key Insights: The importance of robust governance structures was emphasised to ensure transparency, accountability, and effective decision-making. Best practices highlighted included regular reviews of governance policies, stakeholder engagement, and continuous capacity building for council members (Dalitz, 2024).
Application to Parkes Shire Council:
· Policy Reviews: Implement a schedule for regular reviews of our governance policies to ensure they remain relevant and effective.
· Stakeholder Engagement: Increase efforts to engage with community members through town hall meetings, surveys, and digital platforms to gather input and foster a sense of ownership and trust.
· Capacity Building: Organise training sessions and workshops for councillors and staff to stay updated on best practices and emerging trends in governance.
2. Risk Management Frameworks
Key Insights: A comprehensive risk management framework is essential for identifying, assessing, and mitigating risks. The framework should be dynamic, allowing for adjustments as new risks emerge (Baxter, 2024).
Application to Parkes Shire Council:
· Risk Identification and Assessment: Develop a structured process for regular risk assessments, involving all relevant stakeholders.
· Mitigation Strategies: Create detailed risk mitigation plans with clear roles and responsibilities, ensuring prompt and effective responses to identified risks.
· Monitoring and Reporting: Establish a robust system for ongoing risk monitoring and reporting to maintain a proactive approach to risk management.
3. Defining Risk Appetite
Key Insights: Understanding and defining risk appetite is crucial for balanced decision-making. It involves determining the level of risk the council is willing to accept to achieve its strategic objectives (James, 2024).
Application to Parkes Shire Council:
· Risk Appetite Statement: Develop a clear risk appetite statement that outlines acceptable levels of risk in various areas of council operations.
· Decision-Making Framework: Integrate the risk appetite statement into the council’s decision-making framework to guide actions and ensure alignment with strategic goals.
4. Future Planning
Key Insights: Effective future planning requires a forward-thinking approach, considering long-term trends and potential disruptions. The forum highlighted the importance of scenario planning and flexible strategies (Dalitz, 2024).
Application to Parkes Shire Council:
· Scenario Planning: Conduct scenario planning exercises to explore various future scenarios and their potential impact on the community.
· Strategic Flexibility: Develop flexible strategic plans that can adapt to changing circumstances and emerging opportunities or threats.
· Community Involvement: Engage the community in future planning initiatives to ensure plans reflect the needs and aspirations of residents.
5. The Evolution of AI in Local Government
Key Insights: Artificial Intelligence (AI) is poised to transform local government operations, from urban planning to service delivery. However, its integration must be carefully managed to address ethical and practical considerations (Hatfield, 2024).
Application to Parkes Shire Council:
· AI Integration Strategy: Develop a strategy for integrating AI into council operations, focusing on areas where it can add the most value, such as predictive analytics for infrastructure maintenance and smart city initiatives.
· Ethical Considerations: Establish ethical guidelines for AI use to ensure transparency, accountability, and fairness in AI-driven decisions.
· Capacity Building: Invest in training for staff to develop the skills necessary to manage and leverage AI technologies effectively.
Governance and Risk Management Forum 2024: Implications for Parkes Shire Council
Introduction
Attending the Governance and Risk Forum 2024, hosted by the Governance Institute of Australia, provided insightful perspectives on governance practices, risk frameworks, risk appetite, future planning, and the evolution of AI. This report presents an analysis of these insights in comparison to the strategies and objectives outlined in Parkes Shire Council's Draft Operational Plan for 2024-25. The aim is to identify areas of alignment and opportunities for improvement in our governance and risk management practices, ensuring that our plans are robust, forward-thinking, and capable of meeting the needs of our community.
Governance Practices
Good governance is pivotal to organisational success. Key takeaways from the forum emphasise the necessity for robust governance frameworks that ensure transparency, accountability, and strategic alignment. Parkes Shire Council’s Operational Plan aligns with these principles through its comprehensive governance framework aimed at regulatory compliance, effective risk management, and strategic direction (Parkes Shire Council, 2024).
Analysis:
Parkes Shire Council’s current governance framework includes measures such as the facilitation of the Audit, Risk, and Improvement Committee, and the development of an Enterprise Risk Management Framework by March 2025 (Parkes Shire Council, 2024). This is in line with best practices discussed at the forum, which highlight the importance of continuous improvement and stakeholder engagement in governance processes (James, 2024).
Risk Management Frameworks
A robust risk management framework is essential for identifying, assessing, and mitigating risks. The forum highlighted the importance of integrating risk appetite into strategic planning and operational decision-making (Baxter, 2024). Parkes Shire Council has committed to reviewing and implementing an Enterprise Risk Management Framework to maximise opportunities and mitigate risks by March 2025 (Parkes Shire Council, 2024).
Analysis:
The Council's efforts to maintain a Delegations Register and review the Policy Register by March 2025 demonstrate a proactive approach to risk management. However, the forum suggests further enhancement by incorporating Key Risk Indicators (KRIs) and regular risk appetite assessments to ensure alignment with strategic objectives (James, 2024).
Risk Appetite
Defining and monitoring risk appetite is crucial for aligning organisational objectives with risk management practices. The forum emphasised the iterative process of setting risk appetite, which involves stakeholder engagement and board oversight (James, 2024).
Analysis:
Parkes Shire Council’s operational plan does not explicitly detail the process of setting and monitoring risk appetite. Integrating this practice could involve developing a formal Risk Appetite Statement and using qualitative and quantitative metrics to monitor adherence. This aligns with the forum's recommendation to use risk appetite as a decision-making tool to enhance governance and risk culture (James, 2024).
Future Planning
Effective future planning involves strategic foresight and adaptability to changing environments. The forum highlighted the role of technology and innovation in driving future growth and resilience (Hatfield, 2024). Parkes Shire Council's commitment to developing long-term financial, workforce, and asset management strategies reflects this forward-thinking approach.
Analysis:
The Council’s plan to achieve maturity in cyber security frameworks and implement regular health checks aligns with the forum's emphasis on resilience and adaptability. However, incorporating AI and smart city technologies could further enhance future planning by providing data-driven insights and innovative solutions to urban challenges (Hatfield, 2024).
Evolution of AI
AI and digital transformation are reshaping governance and risk management landscapes. The forum discussed the potential of AI to optimise operations, improve decision-making, and enhance service delivery (Hatfield, 2024).
Analysis:
Parkes Shire Council can leverage AI to enhance its operational efficiency and service delivery. For instance, implementing AI-driven analytics can improve resource allocation, predict maintenance needs, and enhance community engagement. The Council’s current ICT initiatives, such as achieving cyber security maturity and upgrading network infrastructure, provide a solid foundation for integrating AI technologies (Parkes Shire Council, 2024).
Sustainability
Sustainability is a core component of the Parkes Shire Council’s Draft Operational Plan, which addresses environmental, economic, and social sustainability through the Quadruple Bottom Line (QBL) framework. This approach ensures a balanced consideration of social, environmental, economic, and governance factors (Parkes Shire Council, 2024).
Analysis: The Council’s commitment to environmental sustainability is evident through initiatives such as the Akuna Wetlands Restoration project and partnerships with Central West Lachlan Landcare to deliver environmental initiatives (Parkes Shire Council, 2024). These efforts align with the forum’s emphasis on integrating sustainability into governance practices. Additionally, the operational plan’s focus on reducing resource consumption and promoting renewable energy supports long-term sustainability goals. However, ongoing assessment and reporting of sustainability metrics could further enhance transparency and accountability.
Conclusion
The Governance and Risk Management Forum provided critical insights that can significantly enhance the governance and risk management practices of Parkes Shire Council. By adopting these best practices and proactively planning for the future, we can ensure that our community remains resilient, innovative, and well-governed. I look forward to working with my fellow councillors and the community to implement these strategies and drive positive change for Parkes Shire.
Jacob Cass
Councillor, Parkes Shire Council
References
Baxter, M. (2024). Navigating emerging risks during organizational
change. Governance Institute of Australia.
Dalitz, J. (2024). Organisational resilience as a board priority. Governance Institute of Australia.
Hatfield, C. (2024). Steering through the digital transformation waves: Navigating the wake effectively. Governance Institute of Australia.
James, K. (2024). How governance oversight can continually review appetite, metrics and remediation. Governance Institute of Australia.
Parkes Shire Council. (2024). Draft Operational Plan and Budget 2024-25.
Jacob Cass
COUNCILLOR
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Ordinary Council Meeting Agenda 18 June 2024 |
11.3 2024 Local Road Congress - 3 June 2024
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Advocate and provide strong representation for our community at the regional, state, and federal levels.
Author: Ken Keith OAM, Councillor
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. 2024
NSW Local Roads Congress Communique (Draft) ⇩ 
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That: 1. Receive and note the information about the Local Road Congress.
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ISSUES AND COMMENTARY
I had the pleasure of representing Council, along with Marisa Malherbe at this year's states roads congress at Parliament House. The theme for this year's conference was "Planning for the Future"
and was once again emceed by Rob Carlton.
Event speakers included the Hon. John Graham MLC (Minister for Roads) and the Hon. Jenny Aitchison MP (Minister for Regional Transport and Roads) with the two Shadow Ministers.
Questions were asked about grade separation along the Newell Highway and the Great Western Highway Upgrade.
Peter Sheilds, Chief Engineer City of Sydney spoke about streets as shared spaces and Scott Greenow shared his thoughts on Future Freight on behalf of Transport for NSW.
Other topics discussed included the Asset AI project, electric vehicle implementation and integrated Network Planning.
The day finished with the adoption of the congress communique which was added to by the delegates during the debate.
It was a most informative day and a good opportunity to network with both engineering staff and fellow Councillors and I thank the Mayor for the chance to attend.
Ken Keith OAM
COUNCILLOR
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Ordinary Council Meeting Agenda 18 June 2024 |
12 Reports of Committees
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Anthony McGrath, Director Customer, Corporate Services and Economy
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Business and Investment Advisory Committee Meeting Minutes - 4 June 2024
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That Council: 1. Receive and confirm the Minutes of the Business and Investment Advisory Committee Meeting held on Tuesday 4 June 2024 appended at Annexure A.
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Business and Investment Advisory Committee Minutes 4 June 2024 |
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Business and Investment Advisory Committee
Tuesday 4 June 2024
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Minutes of the Business and Investment Advisory Committee
Held on Tuesday, 4 June 2024 at the
Parkes Council Chamber, 2 Cecile Street, Parkes NSW 2870
Present:
Cr Jacob Cass Councillor (Acting Chairperson)
Cr Daniel Weber Councillor
Cr Neil Westcott Mayor
Ms Tracie Robertson External Member
Council Officers in Attendance:
Mrs Carrie Olsen Executive Manager Economy and Engagement
Mr Anthony McGrath Director Customer Corporate Services and Economy
Ms Katie Nash Economic Development Specialist
Apologies:
Mr Geoff Rice External Member
Mr Declan Small External Member
Cr Glenn Wilson Councillor
Cr William Jayet Chairperson
NOTES
The meeting commenced at 9:30am and concluded at 10:29am.
Order Of Business
1 Opening of Meeting
2 Acknowledgement of Country
3 Apologies
4 Confirmation of Minutes
4.1 Minutes of the Business and Investment Advisory Committee held on 5 March 2024
5 Disclosures of Interests
6 Late Business
7 Officers' Reports
7.1 Investor Attraction and Support Update
7.2 2024 Parkes Shire Christmas Activations
7.3 Commonwealth Bank iQ Data
1 Opening of Meeting
The Chairperson will declare the meeting open.
Meeting of Council committees are not recorded or streamed to the internet.
Parkes Shire Council acknowledges the Wiradjuri People who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders past, present and emerging of the Wiradjuri Nation and extend that respect to other Aboriginal peoples from other nations who are present.
In accordance with clauses 5.3, 5.4 and 5.5 of Council's Code of Meeting Practice, apologies must be received and accepted from absent Councillors and a leave of absence from the Council Meeting may be granted.
Mr Geoff Rice, Mr Declan Small, Cr Glenn Wilson, Cr William Jayet
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4.1 Minutes of the Business and Investment Advisory COMMITTEE HELD on 5 March 2024 |
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Resolved BIA 007/24 Moved: Cr Daniel Weber Seconded: Cr Neil Westcott That the Business and Investment Advisory Committee receive and confirm the Minutes of the meeting held on Tuesday 5 March 2024 appended at Annexure A. Carried |
All Council Officials must disclose and manage any conflicts of interest they may have in matters being considered at the meeting.
Council's Code of Conduct deals with pecuniary and non-pecuniary conflicts of interest and political donations, and provides guidance on how these issues should be managed.
Council Officials must be familiar with Council's Code of Conduct and their obligations to disclose and manage any conflicts of interest that they may have in matters being considered at this Council Meeting.
No disclosures of interest were made.
The Chairperson advised that no late items of business had been submitted to the meeting.
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Resolved BIA 008/24 Moved: Ms Tracie Robertson Seconded: Cr Daniel Weber That: 1. The information contained within this report be noted by the Business and Investment Advisory Committee. Carried |
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Discussion: Tracie Robertson raised the issue that the community has not received any in-person updates from the state government regarding the progress of the Special Activation Precinct in some time. It appears that community sentiment is dwindling. Carrie Olsen noted that the community newsletter has been used to show progress to the community for the interim and Council will filter these comments back to the state government. Cr Cass suggested that a pipeline or conversion rate would be beneficial for tracking investor engagement opportunities and associated outcomes, giving the committee greater insight into progress. Cr Westcott suggested that an extraordinary committee meeting be held for any time-sensitive investment announcements or events. |
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Resolved BIA 009/24 Moved: Ms Tracie Robertson Seconded: Cr Neil Westcott That: 1. The Business and Investment Advisory Committee receive and note the briefing on 2024 Christmas activation preparations, as detailed in this report. 2. The Business and Investment Advisory Committee resolve to provide Community Consultative Committees the opportunity to select and purchase Christmas decorations using their Town Improvement Funds. Carried |
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Discussion: Tracie Robertson queried whether Christmas projections would be installed in the Parkes CBD during the 2024 Christmas period. Katie Nash stated that Christmas projections for the 2024 Christmas period are not being considered due to budget restraints. However, the Economic Development team will continue reviewing opportunities that may enable CBD projections, such as grant funding. Cr Cass asked if it was possible to purchase projection equipment, rather than hiring. Katie Nash noted this comment and will investigate potential capital and operational options for procuring and utilising light projections. Cr O'Leary queried whether it would be possible to share the Christmas catalogue with businesses and provide an opportunity for Council to bulk purchase on behalf of businesses. Katie Nash noted this comment and will utilise this insight when developing the Christmas catalogue. Carrie Olsen added that Council would need to review parameters around purchasing on behalf of businesses, and a more suitable solution could be for the Council to provide businesses with information on suitable Christmas/lighting suppliers, for businesses to purchase direct. Cr O'Leary raised the issue that some years, Christmas decorations in Peak Hill have not been displayed appropriately. Katie Nash noted this comment, raising the point that Council hopes to review inventory levels in advance of the activation, to better understand assets on-hand and their suitability for re-use.
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Resolved BIA 010/24 Moved: Ms Tracie Robertson Seconded: Cr Daniel Weber That: 1. The Business and Investment Advisory Committee receive and note the briefing on the Shire's Economic Snapshot. Carried |
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Discussion: Tracie Robertson queried whether the report could be shared with the Chamber of Commerce. Katie Nash noted Tracie's request and stated that she would review parameters around sharing data with the Business community, including the Chamber of Commerce. Cr Cass queried whether the Commonwealth Bank report could be shared at a Council workshop. Katie Nash noted Cr Cass's request and will confirm the parameters for sharing the information before proceeding with a Councillor briefing. |
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Ordinary Council Meeting Agenda 18 June 2024 |
12.2 Minutes of the Destination and Major Events Advisory Committee Meeting held on 4 June 2024
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Anthony McGrath, Director Customer, Corporate Services and Economy
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Destination and Major Events Advisory Committee Meeting Minutes - 4 June 2024
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That Council: 1. Receive and confirm the Minutes of the Destination and Major Events Advisory Committee Meeting held on Tuesday 4 June 2024 appended at Annexure A.
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Destination and Major Events Advisory Committee Meeting Minutes 4 June 2024 |
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Destination and Major Events Advisory Committee Meeting
Tuesday 4 June 2024
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Minutes of the Destination and Major Events Advisory Committee Meeting
Held on Tuesday, 4 June 2024 at the
Parkes Council Chamber, 2 Cecile Street, Parkes NSW 2870
Present:
Cr Jacob Cass Chairperson
Cr Ken Keith OAM Councillor
Cr Neil Westcott Mayor
Ms Michelle Roberts External Member
Council Officers in Attendance:
Mr Anthony McGrath Director Customer Corporate and Economy
Mrs Carrie Olsen Executive Manager Economy and Engagement
Ms Kassidy Martin Event Attraction and Sponsorship Coordinator
Ms Katie Nash Economic Development Specialist
Ms Lisa Moon Tourism and Visitor Services Coordinator
Ms Megan Morrison Events Officer
Ms Mikaela Cass Events and Festivals Specialist
Apologies:
Cr William Jayet Councillor
Mr Gary Crowley External Member
NOTES
The meeting commenced at 10:33am and concluded at 12:05pm.
Order Of Business
1 Opening of Meeting
2 Acknowledgement of Country
3 Apologies
4 Confirmation of Minutes
4.1 Minutes of the Destination and Major Events Advisory Committee Meeting held on 21 May 2024
5 Disclosures of Interests
6 Late Business
7 Officers' Reports
7.1 Termination of Community Member of Committee
7.2 Major Events and Festivals Strategy Update
7.3 Cheers to 30 Years Festival - Northparkes Mines Sounds Event update
7.4 Trundle ABBA Festival 2024 Event Update
7.5 Parkes Elvis Festival 2025 Event Update
7.6 Parkes Destination Management Plan Final Draft
8 Confidential Matters
9 Report of Confidential Resolutions
8.1 Events and Festivals Sponsorship Prospectus Update
8.2 Events Financial Assistance Program
10 Conclusion of Meeting
1 Opening of Meeting
The Chairperson declared the Destination and Major Events Advisory Committee Meeting of Tuesday, 4 June 2024 open and welcomed Council Officials in attendance.
The Chairperson read the following Acknowledgement of Country:
Parkes Shire Council
acknowledges the Traditional Custodians of the Wiradjuri Country
and recognises and respects their cultural heritage, beliefs and continuing
connection with
the lands and rivers of the Parkes Shire.
Council pays its respects to
Elders past, present and emerging and extends this respect to
all First Nations peoples in the Parkes Shire.
Cr Marg Applebee, Cr William Jayet and Mr Gary Crowley
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4.1 Minutes of the Destination and Major Events Advisory Committee Meeting held on 21 May 2024 |
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Resolved DMEA 009/24 Moved: Cr Ken Keith OAM Seconded: Ms Michelle Roberts That the Destination and Major Events Advisory Committee receive and confirm the Minutes of the meeting held on Tuesday 21 May 2024 appended at Annexure A. Carried |
The Chairperson reminded Council Officials of their obligation under Council's Code of Conduct to disclose and manage any conflicts of interest they may have in matters being considered at the meeting, and invited Council Officials present to disclose any such interests.
Nil interests were disclosed.
The Chairperson advised that no late items of business had been submitted to the meeting.
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Resolved DMEA 010/24 Moved: Cr Neil Westcott Seconded: Cr Ken Keith OAM That: 1. The information contained within this report be noted by the Destination and Major Events Advisory Committee. 2. The Destination and Major Events Advisory Committee resolve to make a recommendation to Council, that the vacant Community Member role remain unfilled for the remainder of the Committee term. Carried |
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Resolved DMEA 011/24 Moved: Ms Michelle Roberts Seconded: Cr Neil Westcott That: 1. The information contained within this report be noted by the Committee. 2. The Committee identify key stakeholders for Silver Lining Strategy for further one-on-one consultation with Silver Lining Strategy as part of the development of the Major Events and Festivals Strategy. Carried |
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Discussion: The committee proposed the below stakeholders for involvement in the Major Events and Festivals Strategy: · Alectown Community Consultative Committee · Bogan Gate Community Consultative Committee · Cookamidgera Community Consultative Committee · Peak Hill Community Consultative Committee · Trundle Community Consultative Committee · Tullamore Community Consultative Committee · The Chamber of Commerce · Major Businesses that rely on Elvis and ABBA · Peak Hill Carrington Association · Parkes Musical and Dramatic Society · Arts and Culture Committee · Parkes Shire Sports Council The Events Team will discuss all listed stakeholders with the consultant for further consideration. Cr Keith queried whether the marketing benefit would be considered in a financial cost-benefit analysis. Cr Westcott noted that Festival naming rights would be valuable, and this strategy may highlight the event's marketing value. |
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7.3 Cheers to 30 Years Festival - Northparkes Mines Sounds Event update |
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Resolved DMEA 012/24 Moved: Cr Neil Westcott Seconded: Ms Michelle Roberts That: 1. The information contained within this report be received and noted by the Committee. Carried |
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Discussion: Cr Cass queried whether alcohol is permitted at the event. Megan Morrison highlighted that the current proposal includes the provision of alcohol. However, it is at Council's discretion whether the alcohol-free zone will be lifted for the event. Cr O'Leary queried the suitability of fireworks at the event. Megan Morrison noted that Parkes Shire Council will provide support and insight for the event, but ultimately, the event organiser, Evolution Mines, will determine whether fireworks will proceed. Cr Cass raised concerns regarding event parking, noting that the Parkes Elvis Festival has regular busses to reduce the need to drive to the event. Cr Cass also queried if fencing would be used for crowd regulation. Megan Morrison noted Cr Cass's comments and shared that, at present, busses and fencing have not been included in the event scope. If ticket sales continue to increase, further discussions will be held between Council and Evolution Mining to help ensure the safe operation of the event. |
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Resolved DMEA 013/24 Moved: Ms Michelle Roberts Seconded: Cr Neil Westcott That: 1. The information contained within this report be noted by the Committee. Carried |
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Discussion: Cr Keith noted that last year, all attendees left Forbes Street very early. Mikaela Cass stated that the street starting time has been moved to an earlier timeslot. Kassidy Martin highlighted that discussions are currently underway with key stakeholders to prevent attendees from rushing to the event as the Berryman Oval activity begins. Cr Keith noted that previous festivals included performers at both Berryman Oval and Main Street. Once most attendees had moved to Berryman Oval, local performers had been moved to the Forbes Street stage. Mikaela noted that roving performers and entertainers would replace the previous format; this will highlight to attendees that the main event is taking place at Berryman Oval. |
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Resolved DMEA 014/24 Moved: Cr Ken Keith OAM Seconded: Cr Neil Westcott That: 1. The information contained within this report be noted by the Committee. Carried |
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Discussion: Cr Keith questioned whether it would be appropriate to have the event launch at the new Gates of Graceland. Mikaela Cass noted this comment and shared that using the Gates of Graceland had not been considered. However, the events team will now review the opportunity. Cr Keith highlighted that Cooly Rocks On is taking place this week and queried whether there was an opportunity for a partnership or contra deal for the Parkes Elvis Festival. Kassidy Martin confirmed that greater collaboration with similar events is under consideration for the 2025 event.
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Resolved DMEA 015/24 Moved: Cr Neil Westcott Seconded: Ms Michelle Roberts That: 1. The Destination and Major Events Advisory Committee receive and note the briefing on the development of the Parkes Shire Destination Management Plan, as detailed in this report. 2. The Destination and Major Events Advisory Committee resolve to take the Parkes Shire Destination Management Plan to Council for public exhibition and endorsement. Carried |
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Discussion: Cr O'Leary queried why Snake Rock and the Gold Mines were considered low priority. Katie Nash highlighted that each priority area is a focus for Parkes Shire Council and shouldn't be considered less critical. The projected delivery timeframe has been developed based on current resourcing and funding capabilities, ensuring the destination management plan is established before proceeding with project-based tasks. Lisa Moon added that discussions have begun regarding Snake Rock and Parkes Shire Council looks forward to understanding what opportunities may arise from this new partnership. |
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Recommendation That Destination and Major Events Advisory Committee: 1. Moves into Closed Session to deal with the matters below, which are classified as confidential under section 10A(2) of the Local Government Act 1993 for the reasons specified: 8.1 Events and Festivals Sponsorship Prospectus Update This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 8.2 Events Financial Assistance Program This matter is considered to be confidential under Section 10A(2) - d(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Further it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 2. Exclude the media and public from the meeting on the basis that the business to be considered is classified as confidential, pursuant to 10A(1), 10(2) and 10A(3) of the Local Government Act 1993. 3. Withhold reports and correspondence relevant to the subject business be withheld from the media and public as provided by section 11(2) of the Local Government Act 1993. 4. Make public resolutions made by the Council in Closed Session after the conclusion of the Closed Session, and record such resolutions in the minutes of the Council meeting.
Background, Issues and Commentary In accordance with section 10A(2) of the Local Government Act 1993, Council may close part of its meeting to deal with business of the following kind: (a) Personnel matters concerning particular individuals (other than councillors). (b) Personal hardship of any resident or ratepayer. (c) Information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business. (d) Commercial information of a confidential nature that would, if disclosed: (i) Prejudice the commercial position of a person who supplied it: or (ii) Confer a commercial advantage on a competitor of Council. (iii) Reveal a trade secret. (e) Information that would, if disclosed, prejudice the maintenance of law. (f) Matters affecting the security of Council, Councillors, Council staff and Council property. (g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege. (h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land. (i) Alleged contraventions of any Code of Conduct requirements applicable under section 440. It is my opinion that the business listed in the recommendation is of a kind referred to in section 10A(2) of the Local Government Act 1993 and, under the provisions of the Act and the Local Government (General) Regulation 2021, should be dealt with in a part of the meeting that is closed to members of the public and the media. Pursuant to section 10A(4) of the Act and clauses 14.9–14.10 of Council's Code of Meeting Practice, members of the public may make representations to the meeting immediately after the motion to close part of the meeting is moved and seconded, as to whether that part of the meeting should be closed.
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At 10:55am, the Meeting went into Closed Session.
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Motion That the Destination and Major Events Advisory Committee: 1. Resume in Open Session and note the Chairperson’s report on Confidential Resolutions.
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At 11:25am the Meeting in Closed Session returned to Open Session.
9 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
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Recommendation That: 1. The information contained within the report be noted by the Committee.
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Resolved DMEA 016/24 Moved: Ms Michelle Roberts Seconded: Cr Neil Westcott That: 1. The information contained within this report be noted by the Committee. Carried |
The meeting concluded at 12:05pm.
This is the final page of the minutes comprising 10 pages numbered 1 to 10 of the Destination and Major Events Advisory Committee Meeting held on Tuesday, 4 June 2024 and confirmed on Thursday, 13 June 2024.
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CHAIRPERSON |
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Ordinary Council Meeting Agenda 18 June 2024 |
12.3 Minutes of the Parkes Sports Council Meeting held on 11 June 2024
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable and transparent.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Anthony McGrath, Director Customer, Corporate Services and Economy
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Minutes
of the Parkes Sports Council Meeting held on 11 June 2024 ⇩ 
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That Council: 1. Receive and confirm the Minutes of the Parkes Sports Council Meeting held on Tuesday 11 June 2024 appended at Annexure A.
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Ordinary Council Meeting Agenda 18 June 2024 |
13 Reports of the General Manager
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Provide clear long-term direction for the community through the development of the Integrated Planning and Reporting framework.
Author: Luke Nash, Financial Accountant
Authoriser: Jaco Barnard, Chief Financial Officer
Annexures: A. OLG
- Circular 24-05 - Information about rating 2024-25 ⇩ 
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That Council: 1. In accordance with Chapter 15, Parts 4 and 5 of the Local Government Act 1993, make and levy the following rates and annual charges for the 2024-2025 financial year: (a) In relation to the Ordinary Rates, Council applies the increase of 4.5 per cent, inclusive of the rate peg, as determined by the Independent Pricing and Regulatory Tribunal. (b) In relation to Ordinary Rates and pursuant to section 494 of the Local Government Act 1993, make and levy the following Ordinary Rates for the year 01 July 2024 to 30 June 2025:
(c) In relation to waste management charges and pursuant to sections 496 and 501 of the Local Government Act 1993, make and levy the following annual charges on all consumers accessing the Parkes Shire waste management services for the year 01 July 2024 to 30 June 2025:
In addition to the maximum $250 pensioner rebate jointly funded by the Council (45%) and the State Government (55%) in respect of general rates and domestic waste charges, in accordance with the Council’s Pensioner Rate Rebate and Hardship Policy, Council will provide an additional pensioner rebate of $105.00 per eligible property from 1 July 2024 for the 2024/25 rating year. This voluntary rebate will be paid pursuant to Section 582 of the Local Government Act, 1993 and only pensioners that received the rebate in 2016/17 will continue to be eligible to do so
(d) In relation to water supply service charges and pursuant to sections 501, 502 and 552 of the Local Government Act 1993, make and levy the following charges on all consumers connected to, or capable of being connected to, the Parkes Shire water supply systems and water supply for the year 01 July 2024 to 30 June 2025:
(e) In relation to sewerage service charges and pursuant to sections 501, 502 and 552 of the Local Government Act 1993, make and levy the following annual charge on all consumers connected to, or capable of being connected to, the Parkes Shire sewer systems and sewer charges for the year 01 July 2024 to 30 June 2025:
(f) In accordance with clauses 125A and 125AA of the Local
Government General
2. Pursuant to section 566(3) of the Local Government Act 1993, adopts the overdue rates and charges maximum interest rate of 10.5 per cent for the period 01 July 2024 to 30 June 2025 (inclusive) in accordance with the determination made by the Minister for Local Government as published in the NSW Government Gazette. |
Background
Section 535 of the Local Government Act 1993 (“the Act”) provides that, to levy rates and charges for the 2024-2025 year, Parkes Shire Council ("Council") must first resolve the making of all rates and fixing of annual charges. Under section 532 of the Act, this resolution cannot be made until the draft Operational Plan has been publicly exhibited and Council has considered any submissions received.
Additionally, Council is required to resolve the interest rate payable on overdue rates and charges for the 2024-2025 year. Section 566(3) of the Act provides that the interest rate set by Council cannot exceed the rate specified by the Minister for Local Government.
ISSUES AND COMMENTARY
The Operational Plan 2024-2025 ("the Operational Plan") includes Council's Statement of Revenue Policy for the 2024-2025 year. The Revenue Policy is adopted on an annual basis and details how Council will levy ordinary rates, charges, and fees, as well as the anticipated revenue that will be derived from each rate, charge, and fee.
As detailed above, Council must formally resolve to make the rates and charges for the 2024/25 year, as well as the interest rate payable on overdue rates and charges. On 19 April 2024, the Office of Local Government published Circular 24-05 Information about Rating 2024-2025 (“Circular 24-05”), confirming the maximum interest rate and the methodology used. Circular 24-05 is contained at Annexure A.
Legislative and Policy Context
Chapter 15, Parts 4 and 5 of the Act concern the making and levying of rates and charges. Each clause of the Officer’s Recommendation has referenced the appropriate section of the Act.
Financial Implications
The anticipated revenues from rates, fees, and charges to be levied by Council in the 2024-2025 year are detailed in the Statement of Policy contained in the Operational Plan.Risk Implications
As detailed above, the making of the rates and fixing of charges is a statutory requirement under the Act and accompanying Local Government (General) Regulation 2021 ("the Regulation"). Resolution of the Officer’s Recommendation is required to enable Council to collect revenue from rates and annual charges.
Community Consultation
Council's Operational Plan, incorporating the draft Revenue Policy, was placed on public exhibition for a period of 28 days. Details of the public exhibition period are contained in the business paper.
Conclusion
Consistent with Council’s legislative obligations under the Act and Regulation, it is recommended that Council formally resolve to make and levy the rates and annual charges for the 2024-2025 year, as detailed in the Operational Plan and listed in the Officer’s Recommendation (above). In doing so, it is recommended that Council adopt the maximum rate for the 2024-2025 year as determined by the Minister for Local Government and published in the NSW Government Gazette.
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Ordinary Council Meeting Agenda 18 June 2024 |
13.2 Investments & Borrowings Report as at 31 May 2024
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Operate in a financially sustainable and responsible manner.
Author: Luke Nash, Financial Accountant
Authoriser: Jaco Barnard, Chief Financial Officer
Annexures: A. PSC
- Investment Register - 31 May 2024 ⇩
B. PSC
- Loans Register - 31 May 2024 ⇩ 
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That: Receive and note the Statement of Investments and Borrowings as on 31 May 2024 |
Background
In accordance with clause 212 of the Local Government (General) Regulation 2021 (“the Regulations”), the Responsible Accounting Officer must provide Parkes Shire Council ("Council") with a monthly written report setting out details of Council’s investments under section 625 of the Local Government Act 1993 (“the Act”). The report must also include certification that these investments have been made in accordance with the Act, the Regulations and Council’s Investment Policy.
ISSUES AND COMMENTARY
The balance of Council’s investments as of 31 May 2024 stands at $42,478,427 and the principal outstanding on council's borrowings at $20,792,428. Council's investments increased by $2.6 million during May which was influenced by the receipt of $4 million in new loan funding for future land development.
On 31 May 2024, Council's investment portfolio was yielding 4.93 per cent per annum. Council's investments cover externally restricted cash reserves and internal restricted cash reserves. The following charts depict a summary of the investments held by Council based on the individual institutional exposure and credit rating of the institutions with which they are held.
Legislative and Policy Context
Council's investments are held in accordance with Council's
Investment Policy which accords with the requirements of the:
• Local Government Act 1993 ("the Act") - Section 625
• Local Government Act 1993 - Order (of Minister) dated 16 November
2020
• The Trustee Amendment (Discretionary Investments) Act 1997 - Sections
14A(2), 14C(1) and (2); and
• Local Government (General) Regulation 2021 ("the Regulation")
- Clauses 212 and 215.
Financial Implications
All returns on investments are included in Council's Operating Budget. Any amendment to budgeted interest income is affected through the Quarterly Budget Review process. Both the average level of funds invested, and the rate of return determine returns. In accordance with the Australian equivalent of International Accounting Standards, securities that are classified as held for trading are required to be valued at market value at each balance date. Investments in the form of cash or cash equivalents and held to maturity investments are valued at cost. Floating Rate Notes acquired on the secondary market are valued at cost. Where the purchase consideration is different to face value, the resulting premium or discount are amortised on a straight-line basis over the life of the Note.
Risk Implications
Council's investments are managed in accordance with Council's Investment Policy. As at the end of May, all counterparties were within the Policy limits. Overall, the portfolio is diversified amongst the investment grade spectrum with no exposure to unrated ADI's.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
The Chief Financial Officer has certified that the investments listed in the Investment Summary have been made in accordance with section 625 of the Act, clause 212 of the Regulation and Council's Investment Policy. Council's investments continue to focus on capital protection, as well as compliance with the Investment Policy, whilst actively seeking the best return allowable within these parameters. It is recommended that Council receive and note the Statement of Investments and Borrowings as on 31 May 2024.
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Ordinary Council Meeting Agenda 18 June 2024 |
13.3 Monthly Financial Report as at 31 May 2024
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Operate in a financially sustainable and responsible manner.
Author: Luke Nash, Financial Accountant
Authoriser: Jaco Barnard, Chief Financial Officer
Annexures: A. Annexure
1 - May 2024 vs. Budget ⇩
B. Annexure
2 - May 2024 vs. May 2023 ⇩
|
That Council: 1. Receive and note the year-to-date financial reports for the period up to 31 May 2024. |
Background
The NSW Local Government Act section 8B establishes principles of sound financial management as follows:
a) Council spending should be responsible and sustainable, aligning general revenue and expenses.
b) Councils should invest in responsible and sustainable infrastructure for the benefit of the local community.
c) Councils
should have effective financial and asset management, including sound policies
and processes for the following:
(i) performance
management and reporting,
(ii) asset
maintenance and enhancement,
(iii) funding
decisions,
(iv) risk
management practices.
d) Councils should have regard to achieving intergenerational equity, including ensuring the following:
(i) policy decisions are made after considering their financial effects on future generations,
(ii) the current generation funds the cost of its services (which also means the current generation should not bear costs for benefit of future generations
This report monitors the progress of the 2023-24 operational budget, which programs the plan to achieve the actions, and strategic objectives set within Council’s delivery plan.
ISSUES AND COMMENTARY
Council has achieved an unfavourable consolidated net operating result of $1.5m at the end of May. The general fund reflected a profit of $130k, water fund reflected a loss of $996k while the sewer fund reflected a loss of $609k.
Annexure 1 provides more detailed commentary into the financial performance of the organisation for the period ending 31 May 2024 compared to budget.
Annexure 2 provides more detailed commentary into the financial performance of the organisation for the period ending 31 May 2024 compared to the period ending 31 May 2023.
Legislative and Policy Context
Local Government Act (section 8B)
Financial Implications
The monthly finance report presented a comparison between actuals vs. budget for each fund to 31 May 2024 as well as a comparison between actuals vs. the previous year's actuals for each fund to 31 May 2023.
Risk Implications
Council's budgets are monitored in accordance with the adopted operational plan and long-term financial plan. It is essential for council to monitor programs against budget to avoid depending on savings from other programs and to utilise reserves that had been set aside for other specific purposes.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
Council continues to place a strong emphasis on cost reductions to ensure that favourable budget results can be maintained, internal management reporting and strengthened purchasing controls are assisting to deliver improved financial performance.
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Ordinary Council Meeting Agenda 18 June 2024 |
13.4 PROPOSED COMMONWEALTH ELECTORAL REDISTRIBUTION
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Kent Boyd PSM, General Manager
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Proposed
Parkes Electorate ⇩
B. Proposed
Riverina Electorate ⇩
|
That: 1. That Council lodge an objection to the proposed redistribution.
|
Background
The Australian Electoral Commission is currently undertaking a federal redistribution. A redistribution process reviews, and may alter, electoral divisions and their names and boundaries.
The current proposal suggests the Shire of Parkes (and Forbes) moves from the Electorate of Riverina to the Electorate of Parkes, see attached maps of proposed distributions.
ISSUES AND COMMENTARY
The redistribution process involves the appointed of a Redistribution Committee for the state or territory in which a redistribution has commenced.
The Redistribution Committee consists of the Electoral Commissioner, the Australian Electoral Officer (AEO) for that state or territory (except for the ACT where an appointed member of the AEC is a member), the Surveyor-General and the Auditor-General for that state or territory.
The Redistribution Committee is supported by a small secretariat of staff from the Australian Electoral Commission.
The objective of the redistribution is to ensure the number of electors in each proposed electoral division does not vary by more than 10 per cent.
The redistribution quota is determined as soon as practicable after the redistribution commences. It is calculated by dividing the number of electors on the electoral roll in the state or territory on the day the redistribution commences by the number of members to which the state or territory is entitled.
The current proposal suggests the Shire of Parkes moves from the Electorate of Riverina to the Electorate of Parkes. The Parkes Electorate would be the larges in the state and the Member would need to service an enormous electorate, from Parkes to Tibooburra.
Legislative and Policy Context
There is provision to make submissions to the proposed changes.
Financial Implications
None defined.
Risk Implications
The Shire of Parkes will be less well represented as a consequence of the geographical nature of the proposed electorate.
That the Shire of Parkes economic region is associated with areas to the east and south, with little social or commercial activity with the north and west of the State.
Community Consultation
None at this stage.
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Ordinary Council Meeting Agenda 18 June 2024 |
14 Reports of the Director Customer, Corporate Services and Economy
IP&R Linkage: Pillar: Economy
Goal: Our Shire is an attractive destination to live, work, visit and invest.
Strategy: Promote Parkes Shire as a tourist destination and support the continued growth of our visitor economy.
Author: Katie Nash, Economic Development Specialist
Authoriser: Carrie Olsen, Executive Manager Economy, Destination and Activation
Annexures: A. Parkes
Shire Destination Management Plan - Final Draft (under separate cover)
|
That Council: 1. Endorse the public exhibition of the draft Parkes Shire Destination Management Plan, appended at Annexure A, for a period of 28 days. 2. Receive a further report concerning the adoption of the draft Parkes Shire Destination Management Plan following conclusion of the public exhibition period. |
Background
Throughout 2021, Parkes Shire Council ("Council") held preliminary discussions with Transport for NSW ("TfNSW") regarding the development of a Parkes Shire Destination Management Plan and Bypass Strategy. Noting the perceived impact of the new Parkes Newell Highway Bypass on local business activity and trade, Council sought a funding contribution of $100,000 from TfNSW to support the project.
The purpose of this project was to engage a suitably skilled and experienced consultant to work with Council to provide the strategic direction for the development of the visitor economy, considering anticipated changes created from the Parkes Newell Highway Bypass. Council engaged Urban Enterprise for the initial plan and has since engaged Wray Sustainable Tourism to critically review the draft Parkes Shire Destination Management Plan ("Parkes Shire DMP").
ISSUES AND COMMENTARY
Wray Sustainable Tourism has now provided the final draft of the Parkes Shire DMP, appended at Annexure A.
This plan outlines the opportunities and challenges for the Parkes Shire while creating a framework for future development. It specifically seeks to recognise and address the opportunities and challenges associated with the Parkes Newell Highway Bypass. The plan timeline to 2030 is aligned to the NSW State Visitor Economy Strategy. The vision is that by 2030, the Parkes Shire will be a must-stop destination for visitors and business travellers to the Central West that is home to important Astro-tourism experiences, major events and festivals, nature-based experiences and emerging contemporary visitor experiences.
The identified visitor markets are:
- Primary - domestic overnight visitors
- Secondary - visiting friends and relatives, domestic day trip visitors
- Emerging - business travellers, regional sports, and education
The foundational experience development themes are Celebrity and Aligned Events, The Dish, and Astro-Tourism while the growth experience development themes are Nature-Based Tourism and Arts and Culture.
Moving forward, priority areas are Destination Management, Destination Development, Event Development, Destination Experience Development and Destination Marketing.
Legislative and Policy Context
As with all Council strategies, following adoption, the Parkes Shire DMP will form part of Council's Integrated Planning and Reporting ("IP&R") framework. Specific actions and projects identified in the Parkes Shire DMP will be programmed and funded for delivery via Council's Operational Plan and Budget.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
The draft Parkes Shire DMP outlines specific actions that Council can deliver to mitigate the perceived risks of the Parkes Newell Highway Bypass to the local business community, further develop Parkes Shire's reputation as a tourist destination and enhance the region's visitor economy.
Community Consultation
Development of the draft Parkes Shire DMP incorporated a robust stakeholder consultation program. Four industry engagement workshops were held with business operators and industry stakeholders, including one with Destination Central West NSW, as well as targeted stakeholder engagement with various NSW Government agencies, including Crown Lands, Department of Regional NSW, NSW Forestry Corporation and TfNSW.
The project also incorporated two (2) surveys, being an industry and community survey and a visitor survey, which resulted in a combined 904 responses. Table 1, below, provides a brief analysis of the survey results:
|
Table 1: Survey Analysis |
||
|
Survey |
Responses |
Notes |
|
Industry and Community Survey |
34 |
Predominantly business respondents; few community members and community groups. 75 per cent of businesses based in Parkes CBD. |
|
Visitor Survey |
870 |
In-region survey (140 responses) Online survey (730 responses) |
It is proposed that the draft Parkes Shire DMP be placed on public exhibition for a period of 28 days, during which time members of the public may review and make submissions on the draft prior to adoption by Council. Any submissions received during the public exhibition period will be provided to Council for consideration, prior to its formal adoption.
Conclusion
The draft Parkes Shire DMP provides a framework to guide and support the continued development of the Parkes Shire's visitor economy over the coming 6 years, including the individual actions that Council will deliver over this period to improve the visitor experience, facilitate industry growth, and strengthen destination marketing. It is recommended that the draft plan be endorsed for public exhibition, with Council to receive a further report regarding adoption of the plan following conclusion of the public exhibition period.
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Ordinary Council Meeting Agenda 18 June 2024 |
14.2 Adoption of the draft Operational Plan and Budget 2024-25
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Provide clear long-term direction for the community through the development of the Integrated Planning and Reporting framework.
Author: Nikki Bevan, Acting Manager Governance, Risk and Corporate Performance
Authoriser: Anthony McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Draft
Operational Plan and Budget for 2024/2025 Financial Year. (under separate
cover) 
B. Changes
made to Fees and Charges. ⇩
C. New
Event-related Fees and Charges. ⇩
D. Changes
made to Operational Plan Actions. ⇩ 
|
That Council: 1. Receive and consider the six submissions received on the draft Operational Plan and Budget 2024-25, appended at Annexure A, and request the General Manager respond to the external submissions received. 2. Pursuant to section 405 of the Local Government Act 1993, adopt the draft Operational Plan 2024-25, including the 2024-25 Statement of Revenue Policy incorporating the annual budget and Schedule of Fees and Charges, appended at Annexure A. 3. Pursuant to clause 211(2) of the Local Government General Regulation 2021, approve expenditure and vote funds as detailed in the Operational Plan and Budget 2024-25. |
Background
Under the Integrated Planning and Reporting ("IP&R") provisions of the Local Government Act 1993 ("the Act"), Council is required to develop and adopt an Operational Plan prior to the commencement of each financial year, detailing the activities and actions to be undertaken by Council during that year to achieve the Delivery Program commitments.
Council's Operational Plan must directly address the activities outlined in the Delivery Program and identify the services, projects, programs, and events that the organisation will undertake in the financial year towards addressing these.
Council's Operational Plan must be prepared in accordance with the various requirements outlined in the IP&R Guidelines ("the Guidelines") prescribed under section 23A of the Act. The Guidelines can be accessed from the Office of Local Government's website.
Council's draft Operational Plan and Budget 2024-25, incorporating the Schedule of Fees and Charges for 2024-25 financial year, was endorsed by Council for public exhibition from 07 May 2024 for 28 days at its Extraordinary Council Meeting held 07 May 2024 [res. ECMCC 001/24].
ISSUES AND COMMENTARY
Council invited residents to provide a have their say on the draft 2024-25 Operational Plan and Budget by making an online submission via Parkes website, via email to council@parkes.nsw.gov.au or by mail to the General Manager.
Council received a total of three (3) external submissions and five (5) internal submissions, with the below response and/or amendments made or to be made to the draft 2024-25 Operational Plan and Budget prior to adoption and publication as provided as Annexure A.
|
No. |
Detail of Submission |
Council Response |
Amendment Details |
|
1 |
Contributor: Darrin Gibson "Upon reading the PSC Operational Plan and Budget I noticed a point that would benefit myself and the residents of the Parkes Shire in clarity and transparency Within the Parkes Shire 2035+ Community Strategic Plan - Suite of Organisational Strategic Plan, you have listed 3 main points as follows: 1. Local Environment Plan 2. Service Delivery Plans 3. Smart Cities Plan With regard to point 3, Smart Cities Plan, will you be so kind as to detail the specifics of this point and how it will/may affect the freedom and sovereignty of all residents of the Parkes Shire including our multicultural population and Indigenous peoples. Please pay particular attention to the right of people to travel freely and also if it is in any way related to a 15min city plan broadly speaking" |
Council has developed a smart cities strategy. It includes the introduction of a LaRa WAN IoT network around Parkes. This network, along with similar technologies provided by Telstra, allows council to introduce sensors for such things as managing the recycled water usage scheme, automatically record water meter usage, free WiFi at Lions Park, etc. Other uses in the future could include monitoring of parking areas, usage of parks, etc. Council must adhere to the NSW Privacy Act if it collects any data using such technologies.
The 15 Minute City is an urban planning concept where all essential services and needs, such as work, shopping, education, healthcare or public transport are within a 15-minute bike ride. Parkes Shire Council has not included any actions or plans to introduce any specific policies or strategies around the 15 Minute City concept in the current Operational Plan. |
Nil |
|
2 |
Contributor: Kim Robinson "I would like to add to the proposed works for Northparkes oval that a disability toilet be considered. This facility is utilized by many members of the community with additional needs including children from our local schools." |
Appropriate accessible toilets will be considered in future Open spaces and Recreation Capital Works Program to assist with accessibility for Council's residents.
|
Accessible Toilets be added to the Proposed future works table for Open Space and Recreation. |
|
3 |
Contributor: Anonymous "I would think more money for our Roads, streets, footpaths would be more beneficial than Council wasting our monies on Festivals, in particular the Elvis Festival, please down scale it" |
No response possible, however the following information is provided: Council utilises the Community engagement within the IP&R program to create the Delivery Plan, which sets priorities based on community feedback. Ultimately, the decision around the allocation of budget funding is determined in principle by the elected councillors. |
Nil |
|
4 |
Contributor: Various Internal Some fees and charges identified as incorrect calculations: pages 5, 6, 7, 8, 9, 10, 11, 12, 18, 19, 37, 52 There was also a new regulated fee added by the NSW State government called the Interment Services Levy. |
Fees and Charges throughout the document were found to be incorrect due to a calculation error.
As per Annexure B
|
Values have been corrected as needed throughout the document. |
|
5 |
Contributor: Internal Function T4 Other transport and overheads - new Output T4.4 connect DIAP 2.1.1 to the OP |
Outputs were added and removed from the following sections:
T4 Other Transport and Overheads - T.4.4 was added to reference actions associated with Disability Inclusion Action Plan. (DIAP)
CC9 Customer Service
|
Outputs were removed and/or replaced to better reflect the business area outcomes. |
|
Contributor: Internal The Events Team have developed an Events Financial Assistance Policy for endorsement by Council. In this policy the Council resources which an event organiser may need to include in their budget when applying for a grant are identified. To streamline this process and provide clear guidance on Council resources, it is proposed that an additional 'Events Fees & Charges" section be included within the document. This section will consolidate all event-related financial resources available, including set-up of the portable stage, set-up of the stage extension at Cooke Park, set-up of the shade dome in Cooke Park ($2,362.22), installation of shade sails in Cooke Park ($544.85), printing services at the Library and Tourism Centre, cleaning costs and hirer fees for Cooke Park Pavilion, waste management etc. This dedicated section will ensure that all event organisers can easily locate and understand the associated costs. |
Additional fees and charges to be added as: 10. Event-related Fees and Charges
As per Annexure C |
Additional event related fees have been included in the Fees and Charges. |
|
|
7 |
Contributor: Internal Operational plan actions were identified by staff as needing adjustment. Some other new actions were added while other obsolete actions were deleted. |
As per Annexure D. |
The plan has been amended as required. |
|
8 |
Contributor: Internal The capital items and values listed at the end of each function were incorrect. |
|
The plan has been updated to reflect the actual capital plan items. |
Legislative and Policy Context
Local Government Act 1993, Section 405 - Operational Plan
Financial Implications
This report formalises and sets Council's budget for the 2024-25 Financial Year.
Risk Implications
Adoption of the draft Operational Plan and Budget, as recommended, ensures Council complies with its legislative requirements under section 405 of the Act.
Community Consultation
Consistent with the requirements outlined in the Guidelines, the draft Operational Plan and Budget was publicly exhibit for 28 days, and any submissions received during the exhibition period are detailed in the report for consideration of Council.
Conclusion
This report recommends that the draft Operational Plan and Budget 2024-25 be adopted, including the 2024-25 Statement of Revenue Policy which incorporates the annual budget and Schedule of Fees and Charges, and that Council approve expenditure and vote funds as detailed in the Operational Plan and Budget 2024-25.
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Ordinary Council Meeting Agenda 18 June 2024 |
14.3 Adoption of amended Financial Assistance Policy
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Nikki Bevan, Acting Manager Governance, Risk and Corporate Performance
Authoriser: Anthony McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Council
Policy - Financial Assistance Policy (under separate cover)
|
That Council: 1. Adopt the amended Financial Assistance Policy for inclusion in Council's Policy Register and publication on Council's website. |
Background
Council has also established several grant funding programs, with financial support included in its annual Operational Plan and Budget. These include:
· Community Financial Grants Program (including for specific purposes, waving or reducing fees or reducing lease or license costs).
· Cultural Grants
· Heritage Grants
· Northparkes Mines / Parkes Shire Council Sports Grants
· Events Financial Assistance Program
In addition, Council may also receive other, ad hoc requests to donate funds towards a general purpose that has not been considered in the current Operational Plan and Budget. In this case, the request will be assessed under the General Assessment Criteria outlined in the Financial Assistance Policy.
ISSUES AND COMMENTARY
Parkes Shire Council regularly receives requests for assistance to deliver events from organisations within the Parkes Shire. However, Council's resources are limited, and it is not feasible to fund all applications. It is important that Council maintain a consistent, transparent, and equitable approach to the consideration and distribution of donations.
To ensure that a consistent, transparent and equitable approach is taken when considering the distribution of donations to event organisers, Council's Events and Festivals Team have developed an Events Financial Assistance Program (tabled in a separate report), incorporating Events Financial Assistance Guidelines and a robust evaluation matrix.
The Policy has been updated in line with the EFAP and provides details on the process, criteria, assessment and reporting/acquittal of all Community and Destination events that receive funding under EFAP.
Legislative and Policy Context
In accordance with Section 356 of the Act, Council can provide financial assistance through a specific program, providing the details of the program have been included in Council's Operational Plan and Budget for the year in which the financial assistance is proposed to be given.
Under the Act, grants and donations made under the various established funding programs can be assessed and distributed without endorsement by Council. However, the Minutes of the Committee must be tabled at an Ordinary Council Meeting to ensure Council is open and accountable in its decision-making, and that the decision-making process is transparent.
Section 356 of the Act also allows for Council to consider other requests for donations, which will require a 28-day public exhibition period, should Council wish to provide a donation of sponsorship. If Council receives a request for financial assistance for a community or destination Event and the funds allocated for the financial year are exhausted, a report can be tabled to Council outlining the details of the request and allocation of funds from an alternate budget to fund the request.
Financial Implications
Risk Implications
Community Consultation
Conclusion
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Ordinary Council Meeting Agenda 18 June 2024 |
14.4 Events Financial Assistance Program
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Mikaela Cass, Events and Festivals Specialist
Authoriser: Anthony McGrath, Director Customer, Corporate Services and Economy
Annexures: A. Guidelines
- Events Financial Assistance Program ⇩
|
That: 1. Council endorses the Events Financial Assistance Program, incorporating the Guidelines appended at Annexure A, for implementation from 1 July 2024. |
Background
Parkes Shire Council ("Council") is committed to supporting the development, growth, improvement, and sustainability of local and destination events. Events play an important role in our community, providing a diverse range of vibrant experiences, contributing to the Shire's social cohesiveness and wellbeing, heightening our community's pride of place and promoting the Shire as an attractive place to live and visit.
Parkes Shire Council regularly receives requests for assistance to deliver events from organisations within the Parkes Shire. However, Council's resources are limited, and it is not feasible to fund all applications. It is important that Council maintain a consistent, transparent, and equitable approach to the consideration and distribution of donations.
ISSUES AND COMMENTARY
In accordance with section 356 of the Local Government Act 1993, Council can provide financial assistance through a specific program, providing the details of the program have been included in Council's draft Operational Plan for the year in which the financial assistance is proposed to be given.
Council's Events and Festivals Team have developed an Events Financial Assistance Program ("EFAP"), incorporating Events Financial Assistance Program Guidelines (appended at Annexure A), amendments to Council's Financial Assistance Policy (tabled in a separate report at the 18 June 2024 Ordinary Council Meeting), and a robust evaluation matrix. The EFAP is due to be implemented from 1 July 2024.
Council's EFAP includes two separate funds:
1. Community Events Fund (managed by Events Officer)
2. Destination Events Fund (managed by Event Attraction and Sponsorship Coordinator)
Applications
Community Events Fund
Applications for the Community Events Fund occur twice per year (May and October). A call for applications is publicised in the local media, through community event contact networks and on Council's social media platforms. An online application form will be available via Council's website.
Destination Events Fund
Applications for the Destination Events Fund are accepted throughout the year with no set rounds in place. A call for applications is publicised in the local media, through event contact networks and on Council's social media platforms. An online application form will be available via Council's website.
Assessment
Applications for assistance shall be considered on their merits, considering the circumstances in each case, the availability of funds in Council's adopted budget, the guidelines of Section 6.5 of Council's Financial Assistance Policy, and provisions of the Local Government Act 1993.
At the conclusion of any relevant application submission period, applications will be assessed by the Events and Festivals Specialist against an eligibility criteria and evaluation matrix before being referred to an internal Evaluation Panel.
The Evaluation Panel is comprised of four staff members, including two (2) Events and Festivals staff, the Executive Manager Economy and Engagement and an independent panel member.
Following completion of the assessment process, funds will be dispersed to the nominated bank account of the successful applicants.
By way of update, a report detailing the funds granted from the Events Financial Assistance Program will be tabled to the Strategic Advisory Committee that oversees events and will subsequently be tabled at the following Ordinary Council Meeting for endorsement.
Acquittal and Reporting
All successful applicants will be required to provide an acquittal report within two months of completion of the sponsored event. The Grant Acquittal form can be found on Council's website.
The report must include outcomes of the event funded by Parkes Shire Council, an income and expenditure summary, examples of promotional material and photos of the event.
Applicants will not be considered for future funding if the report is not completed and returned.
Legislative and Policy Context
Section 356 of the Local Government Act 1993
Council Policy - Financial Assistance Policy
Financial Implications
Council's draft 2024/25 Operational Plan and Budget has $125,000 allocated to Events Financial Assistance Program via Community Events and Destination Events cost centres.
Risk Implications
To maintain a consistent, transparent, and equitable approach to the consideration and distribution of donations, applications will be considered based on their merits, considering the:
· Circumstances in each application.
· Availability of funds in Council's adopted budget.
· Criteria outlined in the Events Financial Assistance Policy.
· Section 6.5 of Council's Financial Assistance Policy.
· Provisions of the Local Government Act 1993.
Community Consultation
Council will advise all community event organisers who have previously received financial assistance from Council of the new process and extend an invitation to attend an Information Session on 26 June 2024 at 6pm at Cooke Park Pavilion. In addition, information will be publicly available on Council's website and social media platforms detailing the Events Financial Assistance Program.
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Ordinary Council Meeting Agenda 18 June 2024 |
14.5 Request to use Peak Hill TI Fund to develop a Maserplan for the Peak Hill Flora and Fauna Reserve.
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Anthony McGrath, Director Customer, Corporate Services and Economy
Authoriser: Kent Boyd PSM, General Manager
Annexures: Nil
|
That Council: 1. Approve the transfer of up to $20,000 from the Peak Hill Town Improvement Reserve to fund the development of a Masterplan for the Peak Hill Flora and Fauna Reserve, to be expended the 2024/2025 Financial Year. |
Background
Council is guided by the advice provided by the various Community Consultative Committees ("CCC") in determining the most appropriate projects to be included in their Town Improvement Fund ("TIF") allocations, however, the final decision concerning the expenditure of the funds remains with Council where it has not been included in the Operational Plan.
The Peak Hill Flora and Fauna Reserve (the "Reserve") is located between Golf Club Road and Caswell Street in Peak Hill. It is Crown land, but Council is the current land manager. As the Land Manager, Council is responsible for the care and maintenance of the area. Council staff have undertaken some recent maintenance work including tree trimming, path maintenance and fencing.
The Council Grants team applied for a Crown Land grant last November to develop a masterplan for the use of the reserve. Council was notified only last week that the grant application was unsuccessful.
ISSUES AND COMMENTARY
At their meeting held on 27 November 2023, the Peak Hill Community Consultative Committee ("CCC") resolved to support an application by Council for a Crown land grant to develop a masterplan for the Peak Hill Flora and Fauna Reserve. The CCC also resolved to support the use of Peak Hill Town Improvement funds ("TIF") should the grant application be unsuccessful.
Based on the insufficient funds remaining in the TIF for the current financial year, this project, if approved by Council, would not proceed until the new financial year, which commences on 1 July 2024.
Legislative and Policy Context
Council's Financial Reserves Policy provides for a "Village Improvement Fund" for expenditure on items within each of the town and village areas of the Shire. Council seeks the assistance of the applicable CCC in each Town or Village to determine suitable projects for the expenditure of these transfers from the reserve. The final decision concerning the expenditure of the funds remains with either the Director, for expenditure in areas under their responsibility, or with Council for all other requests. In addition, Council may, after consultation with the Community Committee, transfer funds from the reserve for community-based items as it sees fit.
Financial Implications
As of 22 May 2024, the current uncommitted balance for the Peak Hill TIF was $3,944.46, however a new budget allocation will be made in July 2024.
Risk Implications
The process outlined above will ensure that Council complies with its Financial Reserves Policy in relation to transfer of funds from the 'Village Improvement Fund" towards a CCC supported project. The process is required because the expenditure of the funds for this project was not included in the Operational Plan.
Community Consultation
The Peak Hill CCC is the peak consultative body representing the Peak Hill Community and have identified that this project as being of benefit to the community.
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Ordinary Council Meeting Agenda 18 June 2024 |
14.6 Local Government Remuneration Tribunal Determination of Councillor Annual Fees for 2024/25
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Provide open and transparent decision-making and undertake the civic duties of Council with professionalism and integrity.
Author: Anthony McGrath, Director Customer, Corporate Services and Economy
Authoriser: Kent Boyd PSM, General Manager
Annexures: A. Circular
24-08 - Remuneration Tribunal - 2024-25 Councillor Fees ⇩ 
B. Local
Government Remuneration Tribunal Annual Determination - 29 April 2024. (under
separate cover) 
|
That Council: 1. Receive and note Circular 24-08 advising of the Local Government Remuneration Tribunal 2024 Determination appended at Annexure A. 2. Receive and note the Local Government Remuneration Tribunal Annual Determination Report appended at Annexure B. 3. Pursuant to section 248 of the Local Government 1993, fix and determine the annual fee payable to the Councillors of Parkes Shire Council for the 2024/25 financial year effective from 01 July 2024, at the upper limit for a Rural Large Council. 4. Pursuant to section 249 of the Local Government Act 1993, fix and determine the annual fee payable to the Mayor of Parkes Shire Council for the 2024/05 financial year effective from 01 July 2024, at the upper limit for a Rural Large Council. |
Background
The Local Government Remuneration Tribunal (“the Tribunal”) is constituted under Chapter 9, Division 4 of the Local Government Act 1993 (“the Act”). Section 239 of the Act requires the Tribunal to determine the categories of councils and mayoral offices at least once every 3 years. The Tribunal is charged with placing each council and Mayoral office into one of those categories. Parkes Shire Council was categorised as a Large Rural Council in 2023. In addition, the Tribunal also sets the minimum and maximum fees payable to Councillors and Mayors for each category of council.
Section 248 of the Act provides that a council must pay each of its Councillors an annual fee, but if an annual fee is not fixed by the council, the appropriate minimum fee set by the Tribunal must be paid. Section 249 provides a similar provision in relation to the fixing and payment of annual fees to the Mayor.
The NSW Local Government industry has lobbied considerably for Mayors and Councillors to be renumerated more commensurate with the efforts involved and more aligned to other States.
However, at the Ordinary Meeting held on 27 June 2023, Council resolved not to adopt the Large Rural fee and instead resolved to stay on the lower Rural fee structure as set for the 2023/2024 financial year [OCM 001/23]. In addition, Council previously resolved to pay superannuation on behalf of the elected members. [Res 22-083]. This equates to an additional 10.5% or $22,546.13 for the 2023-24 Financial Year and 11% for 2024/25. The 2023/24 payments have not yet been provided to Councillors but are currently being arranged.
ISSUES AND COMMENTARY
The recategorization of Parkes Shire as a "Rural Large" council sees an increase in the maximum fee allowed over the previous "Rural" category.
The range of annual fees that can be paid to Councillors and Mayors of Large Rural councils in 2024/25, as determined by the Tribunal, are detailed in Table A, below:
|
Table A: Rural and Rural Large Council - Councillor and Mayor Fees 2024/25 |
|||||
|
Category |
Councillor/Member Annual Fee |
Mayor/Chairperson Additional Fee* |
|||
|
Minimum |
Maximum |
Minimum |
Maximum |
||
|
General Purpose Councils – Non-metropolitan |
Rural Large |
$10,220.00 |
$18,340.00 |
$16,330.00 |
$39,350.00 |
|
|
|||||
As Council has already resolved to move to the Rural Large category for fees, the decision before Council is to set fees for the 2024/2025 financial year based on those rates. The adopted fees should be at least equal to last year rate plus 3.75%, up to the maximum allowed for the Rural Large category.
Therefore, the councillor fee should be set between 13,520 and 18,340 and the additional Mayoral fee should be set between 29,500 and 39,350.
Legislative and Policy Context
Sections 248 and 249 of the Act concern the fixing and payment of annual fees for the Councillor and Mayor. As detailed above, should the annual fees not be fixed by Council resolution; the Mayor and Councillors will be paid the minimum fees determined by the Tribunal.
Financial Implications
Council has historically determined to fix the annual fee payable to the Councillors and Mayor at the maximum amounts for the category as determined by the Tribunal for a Rural council. However, the change in category from Rural to Rural Large will see an additional increase in fees over last year. Table B, below, details the total fees payable to the Mayor and Councillors in the 2024/25 year if the maximum fee is adopted:
|
Table B: Fees and Super Payable to Parkes Shire Council Mayor and Councillors for the 2024/25 Financial Year if Maximum Fee is adopted |
||||
|
Category |
Maximum Annual Fee |
Superannuation @ 11% |
No. |
Total Fees |
|
Councillor |
18,340.00 |
2,017.40 |
9 |
$183,216.60 |
|
Mayor |
57,690.00 |
6,345.90 |
1 |
$64,035.90 |
|
|
Total Fees: |
$247,252.50 |
||
|
|
|
|
Super 11%: |
$27,197.78 |
|
|
|
|
Total Fees + Super: |
$274,450.28 |
The allocation for the annual fees for the Councillors and Mayor that was made in Council’s draft 2024/25 Budget was based on the previous fees as the new fee had not yet been adopted. An additional amount will need be set aside in the budget should Council decide to adopt a fee greater than the previous year.
In addition, council previously resolved to pay superannuation on behalf of the elected members. [Res 22-083]. This equates to an additional 10.5% or $22,546.13 for the 2023-24 Financial Year and 11% or $24,502.50 for 2024/25 if the maximum fee is adopted. Superannuation contributions were included in the budget.
It must be noted that Councillors are also reimbursed their expenses, such as travel costs using a personal vehicle on Council related business.
Risk Implications
Consistent with sections 248(4) and 249(4) of the Act; should Council fail to formally resolve to fix and determine the Councillors’ and Mayor’s fees for 2023/24 as recommended, it will instead pay the Councillors and Mayor the minimum fee determined by the Tribunal.
If Council adopts the recommended maximum increase, there may be a perceived reputational risk as Council seems to be voting themselves a large increase in fees. It must be noted that the decision to recategorize Parkes as a Rural Large council was taken by the Tribunal, however Council can decide what the fees should be within the minimum and maximum range as shown in Table B.
However, this is balanced against a need for Council to attract and retain Councillors with an appropriate level of compensation for the sacrifice of personal time and the use of personal leave for community work, discussions with community members, and official council engagements.
Community Consultation
A budget allocation was included in the Draft 2024-25 Operational Plan, which has been on public exhibition from 7 May 2023 to 5 June 2024.
|
Ordinary Council Meeting Agenda 18 June 2024 |
15 Reports of the Director Infrastructure and Sustainability
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Effectively collaborate, engage, and communicate with our community to inform decision making and promote services, projects and initiatives.
Author: Sue McGrath, Business Support Coordinator
Authoriser: Andrew Francis, Director Infrastructure and Sustainability
Annexures: A. Infrastructure
& Sustainability - Major Projects & Current Works - June ⇩ 
|
That Council: 1. Receive and note the Infrastructure and Strategic Futures Major Projects and Current Works Report for June 2024, appended at Annexure A. |
Background
ISSUES And Commentary
This report presents an update on the current major projects within the Parkes Shire being managed or undertaken by Council's Infrastructure and Strategic Futures Department. The report outlines work that has been carried out over the past month and is provided for the information of Councillors.
The Major Projects and Current Works Report is appended at Annexure A.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
|
Ordinary Council Meeting Agenda 18 June 2024 |
16 Reports of the Director Operations
IP&R Linkage: Pillar: Leadership
Goal: Our local government is sustainable and plans for the future.
Strategy: Operate in a financially sustainable and responsible manner.
Author: Sharon Ross, Manager Facilities
Authoriser: Logan Hignett, Acting Director Operations
Annexures: A. Request
from Lachlan Shire to transfer Crown Reserve 49261 ⇩
|
That: 1. Council agree to the transfer of Crown Reserve 49261 known as Tullamore Cemetery from Lachlan Shire Management to Parkes Shire Council Management. 2. That the seal of Council be affixed if required to facilitate the transfer.
|
Background
The Tullamore Cemetery is situated on the eastern boundary of Lachlan Shire Council. The land is knows as Crown Reserve 49261 and a request has been received for the transfer of the Reserve from Lachlan Shire Council to Parkes Shire Council.
ISSUES AND COMMENTARY
Parkes Shire Council has been maintaining the Tullamore Cemetery for an extensive period of time and it is appropriate that Parkes Shire Council should be the Manager of the Crown Reserve.
Legislative and Policy Context
Crown Land Management Act 2016
Financial Implications
Nil - Parkes Shire Council has already been maintaining the site.
Risk Implications
No additional risks have been identified.
Community Consultation
There is no community consultation associated with this report.
|
Ordinary Council Meeting Agenda 18 June 2024 |
16.2 Draft Plans of Management for Community Land
IP&R Linkage: Pillar: Community
Goal: Our community is safe, active and healthy.
Strategy: Provide sport, recreation and play space facilities that encourage participation and support healthy lifestyles.
Author: Sharon Ross, Manager Facilities
Authoriser: Logan Hignett, Acting Director Operations
Annexures: A. Parkes
Shire Council Plan of Management - Overview Statement (under separate cover)
B. Parkes
Shire Council Plan of Management - Parks (under separate cover)
C. Parkes
Shire Council Plan of Management Sportsgrounds (under separate cover) 
D. Parkes
Shire Council Plan of Management - Natural Areas (under separate cover)
E. Parkes
Shire Council Plan of Management - General Community Use (under separate cover)
F. Parkes
Shire Council Plan of Management - Native Title Managers Reports (under
separate cover)
G. Parkes
Shire Council Plan of Management - Spicer Caravan Park (under separate cover)
H. Parkes
Shire Council Plan of Management - Memorial Hill Shrine of Rememberance (under
separate cover)
|
That: 1. Endorse the Draft Plans of Management and place on public exhibition for 28 days. 2. Consult directly with appropriate local stakeholders. 3. Following exhibition of the plans, necessary amendments will be made to the document which will be subsequently reported back to Council for final adoption. |
Background
Council's Facilities team have been working on Plans of Management for all the Community Land owned by Crown Lands and Parkes Shire Council.
This has been a body of work, with over 200 land parcels being reviewed including classifications and categorisations leading to the creation of Plans of Management for both Crown and Council owned land.
The suite of Documents includes: 5 volumes of generic Plans of Management for Parks, Sportsgrounds, Natural Areas, General Community Use and Native Title Manager Reports. There are also two (2) site specific Plans of Management - one for Spicer Caravan Park and the other is for the Shrine of Remembrance at Memorial Hill as an Area of Cultural Significance.
The next steps for the Draft Plans of Management are to send them to Crown Lands for their review and feedback prior to placing on Public Exhibition and then endorsement by the Minister.
ISSUES AND COMMENTARY
The process has been lengthy due to the requirement for categorisation of crown land within the Local Government Act framework, with some area of land such as Spicer Caravan Park being difficult to categorise.
Legislative and Policy Context
Crown Lands Management Act 2106
Local Government Act 1993
Local Government General Regulation 2021
Financial Implications
Council has received grant funding from the Office of Local Government for the creation of the Crown Land Plans.
Risk Implications
The Plans of Management are a guiding document on permissible activities on land set aside for Community purposes. The requirement for these plans are defined in the Local Government Act, 1993.
Community Consultation
Public Exhibition of the Plans of Management are required for compliance with the Local Government Act, 1993.
|
Ordinary Council Meeting Agenda 18 June 2024 |
16.3 Major Projects and Current Works - Operations
IP&R Linkage: Pillar: Leadership
Goal: Our local government is open, accountable, and representative.
Strategy: Effectively collaborate, engage, and communicate with our community to inform decision making and promote services, projects and initiatives.
Author: Sue McGrath, Business Support Coordinator
Authoriser: Logan Hignett, Acting Director Operations
Annexures: A. Major
Projects and Current Works - Operations ⇩
|
That Council: 1. Receive and note the Operations Major Projects and Current Works Report for June 2024, appended at Annexure A. |
Background
A monthly status report of Major Projects and Current Works within Parkes Shire Council's Operations Department is tabled to keep Council abreast of projects being undertaken across the Parkes Shire.
ISSUES And Commentary
This report presents an update on the current major projects within the Parkes Shire being managed or undertaken by Council's Operations Department. The report outlines work that has been carried out over the past month and is provided for the information of Councillors.
The Major Projects and Current Works Report is appended at Annexure A.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
Projects have been allocated funding either from grants or Council funds as provided in the 2023/24 Operational Budget.
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
There are no community consultation requirements for Council associated with this report.
Conclusion
The Major Projects and Current Works Report, appended at Annexure A, provides Council with a briefing on major projects and works underway within the organisation's Operations Department. It is recommended that Council formally resolve to receive and note the report.
|
Ordinary Council Meeting Agenda 18 June 2024 |
17 Reports of the Director Planning and Community Services
IP&R Linkage: Pillar: Community
Goal: Our community is safe, active and healthy.
Strategy: Provide effective regulatory, compliance and enforcement services.
Author: Brendan Hayes, Director Planning and Community Services
Authoriser: Brendan Hayes, Director Planning and Community Services
Annexures: Nil
|
That: 1. Council receive and note the information.
|
Background
The interment services levy is a newly imposed regulated levy on interment services to fund the cost of Cemeteries and Crematoria NSW, the regulator, to regulate the sector.
Internment services relate to the placement of ashes in a columbarium or ground internment and the casket ground internment of deceased. Parkes Shire Council controls 5 local cemeteries with over 100 internments per year.
ISSUES AND COMMENTARY
The interment services levy is a newly imposed regulated levy on interment services to fund the cost of Cemeteries and Crematoria NSW, the regulator, to regulate the sector.
a) The levy will be set at $41 per cremation; $63 per ash interment and $156 per burial.
b) The levy has been set at a level that is based on the cost of regulation of the different services.
c) The Levy will not apply to interment of destitute people or children under the age of 12.
d) Operators with a Cemetery Operator (Caretaker) Licence (known as Category 4) would be exempt, reflecting that these operators are inactive and no longer conducting regular interments.
e) The levy would commence from 1 July 2024. From this date, the levy will be calculated on the number of services the operator performs each financial year. Council will pay the levy annually and Councils first payment will be made at the end of 2024/25. This amount will be based on the number of services the operator performs from 1 July 2024 – 30 June 2025.
Council was made aware of the proposed fees and process in late May 2024 with limited notice. As part of the consultation process council made a submission outlined below.
1. The introduction of a new fee for councils currently free burial approval requires and should be afforded appropriate communication time for its community. A regulation made in Mid-June with introduction on July 1 is highly inappropriate. Consideration of the delay of the regulated fee of six months should occur to allow Councils to properly communicate with its community.
2. The current delay in the making of the regulation does not permit appropriate exhibition within Councils currently exhibited Operational Plan incorporating its fees and charges. This would require an amendment at the last minute to Council publicly exhibited document.
3. It places Council staff in the position of requiring an unadvertised non communicated fee to community members who are applying to bury their loved ones. Council can suggest that this is an emotionally charged time in people's lives and surprises are not what these people need. This level of emotional conflict can be managed but only with the appropriate level of notice and communication.
It is noted that many Councils made submissions along with the CWJOC and LGNSW along the lines of consultation, timing and cost shifting.
Council have concerns is that CCNSW still has not provided any information to address the GST treatment queries that councils have raised. Also, a significant concern is that for pre-need purchased interments already sold by councils, CCNSW advice confirms that the cemetery operator, including councils, is now liable for paying the levy.
Legislative and Policy Context
It is noted that this requirement forms part of council's regulatory function under state government requirements.
Financial Implications
Council will be required to collect and reconcile annually with the number of internments and associated levy's collected costs.
Risk Implications
Regulatory compliance and financial reconciliation
Community Consultation
It should be noted that Council was formally notified on 30 May 2024 regarding the imposition of the levy. Council has communicated with the local funeral directors and provided notification in Councils advertised fees and charges.
|
Ordinary Council Meeting Agenda 18 June 2024 |
17.2 2024 Parkes Shire Council Cultural Grants
IP&R Linkage: Pillar: Community
Goal: Our community is creative, proud and has a strong sense of belonging.
Strategy: Deliver and support events, festivals and celebrations that promote engaged citizenship and foster community pride.
Author: Kerryn Jones, Manager Culture, Education and Library Services
Authoriser: Brendan Hayes, Director Planning and Community Services
Annexures: Nil
|
That: 1. Council approves the following allocation of the PSC Cultural Grants recommended by the Community, Liveability and Access Committee: · Parkes Wiradjuri Language Group Inc (auspicing the Parkes NAIDOC Committee) receive $3000 to support the 2024 Parkes Community NAIDOC Day · Parkes Pottery Group Inc receive $2,100 for the delivery of children's pottery workshops · The Suburban Review Inc receive $2,000 for the delivery of a Cuplet Poetry Night · Trundle Bush Tucker Day Inc receive $1,500 for the Ranger Nick cultural performance at the 2024 Trundle Bush Tucker Day · Currajong Disability Services receive $1,400 to support the Learn Country & Culture project.
|
Background
Parkes Shire Council provides an annual grant of $10,000 to encourage and support the development of local community organisations, services and strategies which make a positive contribution to the community and enrich cultural life throughout the Shire.
In 2024, 6 applications for cultural grant funding were received requesting over $25,000 worth of grant funding to support cultural activities in the Parkes Shire.
ISSUES AND COMMENTARY
A panel of representatives nominated by the Community, Liveability & Access Committee met on 13 June 2024 to assess the applications received. Applications were reviewed against the assessment criteria and recommend the following allocations of the grant funding:
· Parkes Wiradjuri Language Group Inc (auspicing the Parkes NAIDOC Committee) receive $3000 for the 2024 Parkes Community NAIDOC Day
· Parkes Pottery Group Inc receive $2,100 for the delivery of children's pottery workshops
· The Suburban Review Inc receive $2,000 for the delivery of the Cuplet Poetry Night
· Trundle Bush Tucker Day Inc receive $1,500 for the Ranger Nick presentation at the 2024 Trundle Bush Tucker Day
· Currajong Disability Services receive $1,400 to support the Learn Country & Culture project.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
The PSC Cultural Grants are an annual budget line. There are no financial implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
Applications for the Cultural Grants were open for 6 weeks during April and May 2024 and widely advertised in both social and mainstream media. There are no community consultation requirements for Council associated with this report.
|
Ordinary Council Meeting Agenda 18 June 2024 |
17.3 May 2024 Building Statistics Update
IP&R Linkage: Pillar: Environment
Goal: Our built environment is functional, sustainable and meets the needs of our growing community.
Strategy: Manage our built environment in line with the Local Environmental Plan (LEP) and relevant legislation.
Author: Nerida Brown, Development Certificates Coordinator
Authoriser: Brendan Hayes, Director Planning and Community Services
Annexures: A. DEVELOPMENT
ACTIVITY REPORT - MAY 2024 ⇩
|
That: 1. Receive and note the May 2024 Building Statistics Report.
|
Background
The Building Statistics Report is furnished to Council on a monthly basis and provides a snapshot of development activity in the Shire during that period.
ISSUES AND COMMENTARY
During the month of May 2024 there were six (6) Development Applications received totalling $1,132,652.00 and twelve (12) consents were issued. One (1) Council Certifier Complying Development Certificate totalling $18,127.27 and three (3) Private Certifier Complying Development Certificate totalling $172,713.00 were received. Three (3) Private Certifier Complying Development Certificate were issued.
The figures shown Table 1 below are for Development Applications received during May 2024 with respect to the specified building types and a comparison to the May 2023 figures.
|
Table 1: Development Applications |
||||
|
Development Category |
May 2024 |
May 2023 |
||
|
No. |
Estimated Value |
No. |
Estimated Value |
|
|
Commercial |
|
|
1 |
$2,328,095.00 |
|
Community Facilities |
|
|
|
|
|
Industrial |
1 |
$50,000.00 |
2 |
$617,742.40 |
|
Infrastructure |
|
|
1 |
$0.00 |
|
Tourist Development |
|
|
|
|
|
Single Dwelling-house |
2 |
$751,652.00 |
3 |
$1,388,218.00 |
|
Residential Alterations and Additions inc. ancillary / outbuildings |
3 |
$331,000.00 |
3 |
$228,738.72 |
|
Residential Other |
|
|
|
|
|
Multi-Residential |
|
|
|
|
|
Seniors Living |
|
|
|
|
|
Subdivision only |
|
|
|
|
|
Secondary Dwelling |
|
|
1 |
$2,200,000.00 |
|
Other inc. demolition, earthworks, advertising structure |
|
|
|
|
|
Mixed Development |
|
|
|
|
|
Totals |
6 |
$1,132,652.00 |
11 |
$6,762,794.12 |
|
FYTD Totals |
109 |
$35,129,742.40 |
141 |
$73,952,569.01 |
|
|
|
|
|
|
Table 2, below, lists the Development Consents that were issued in the month of May 2024.
|
Table 2: Development Consents |
||
|
Application No. |
Address |
Description |
|
DA2023/0129 |
71-83 Thornbury Street, Parkes |
Change of Use - Place of Public Worship |
|
DA2024/0007 |
Hospital, 2 Morrissey Way, Parkes |
Erection of a New Structure - Student Nurse Accommodation (Ancillary to Hospital) |
|
DA2024/0022 |
1 Lynch Street, Parkes |
Manufactured Home - Dual Occupancy |
|
DA2024/0024 |
28 Boyd Circuit, Parkes |
Alterations & Additions to Commercial Development |
|
DA2024/0026 |
72 Medlyn Street, Parkes |
Erection of a New Structure - Shed |
|
DA2024/0027 |
6 Rex Aubrey Place, Parkes |
Dual Occupancy |
|
DA2024/0028 |
79 Long Street, Trundle |
Manufactured Home and Shed |
|
DA2024/0033 |
197 Tanks Road, Parkes |
Erection of a New Structure - Shed |
|
DA2024/0034 |
423 Back Trundle Road, Parkes |
Swimming Pool & Child Resistant Barrier |
|
DA2024/0036 |
39 Cons Lane, Parkes |
Alterations & Additions to Dwelling - Patio |
|
DA2024/0037 |
15 Kingsford Avenue, Parkes |
Erection of a New Structure - Shed |
|
DA2024/0039 |
39 Cons Lane, Parkes |
Erection of a New Structure - Shed |
The figures shown in Table 3, below, are for Complying Development Certificates received during May 2024 with respect to the specified building types and a comparison to the May 2023 figures.
|
Table 3: Complying Development Certificates |
|||||
|
Development Category |
May 2024 |
May 2023 |
|||
|
No. |
Estimated Value |
No. |
Estimated Value |
||
|
Commercial |
1 |
$0.00 |
1 |
$317,430.00 |
|
|
Community Facilities |
- |
- |
- |
- |
|
|
Industrial |
- |
- |
- |
- |
|
|
Infrastructure |
- |
- |
- |
- |
|
|
Tourist Development |
- |
- |
- |
- |
|
|
Single Dwelling-house |
- |
- |
1 |
$721,569.00 |
|
|
Residential Alterations and Additions inc. ancillary / outbuildings |
3 |
$190,840.27 |
1 |
$69,630.00 |
|
|
Residential Other |
- |
- |
- |
- |
|
|
Multi-Residential |
- |
- |
- |
- |
|
|
Seniors Living |
- |
- |
- |
- |
|
|
Subdivision only |
- |
- |
- |
- |
|
|
Secondary Dwelling |
- |
- |
- |
- |
|
|
Other inc. demolition, earthworks, advertising structure |
- |
- |
4 |
$0.00 |
|
|
Totals |
4 |
$190,840.27 |
7 |
$1,108,629.00 |
|
|
FYTD Totals |
31 |
$21,893,361.45 |
30 |
$9,688,277.00 |
|
Table 4, below, provides a list of Complying Development Certificates which were issued in the month of May 2024.
|
Table 4: Complying Development Certificates |
|||
|
Application No. |
Address |
Description |
Certifying Authority |
|
CDC2024/0008 |
195-199 Clarinda Street, Parkes |
Internal fit-out to Existing Gym |
Private |
|
CDC2024/0009 |
130 Victoria Street, Parkes |
Inground Fibreglass Swimming Pool |
Private |
|
CDC2024/0010 |
Okeville, 96 Nanardine Lane, Parkes |
Inground Fibreglass Swimming Pool |
Private |
DA Processing Times for Approvals
The information shown in the pie chart below is Development Application approvals issued for the period 1 May 2024 to 31 May 2024. It should be noted that a total of ten (10) Development Applications have been approved with an average of 43.46 days.
The average timeframe in which the internal referrals to the Development Engineer were completed was 35.76 days.
Activation Precinct Certificate Determinations
There are no new Activation Precinct Certificate determinations.
Legislative and Policy Context
There are no legislative or policy considerations for Council associated with this report.
Financial Implications
There are no financial implications for Council associated with this report.
Risk Implications
There are no risk implications for Council associated with this report.
Community Consultation
Where a Development Application or Modification Development Application is required to be publicly exhibited, the application was made available for inspection at the Parkes Shire Council Administration Centre commencing from the date on which the public notice was placed in the local newspaper. The application was also included on the Parkes Shire Council website.
For Development Applications requiring neighbour notification, written notification of the proposed development was provided to the owner(s) of land immediately adjoining or adjacent to the subject land (as shown on Council's Property and Rating System at the time of notification) including land that is separated from the subject land by watercourse, road, pathway, driveway, railway or similar thoroughfare.
Where more than one person is listed as the owner, written notification to one of the owners, is taken to be a notice to all of the registered owners.
CONCLUSION
During the month of May 2024 there were six (6) Development Applications received totalling $1,132,652.00 and twelve (12) consents were issued. One (1) Council Certifier Complying Development Certificate totalling $18,127.27 and three (3) Private Certifier Complying Development Certificate totalling $172,713.00 were received. Three (3) Private Certifier Complying Development Certificates were issued.
|
Ordinary Council Meeting Agenda 18 June 2024 |
19 Confidential Matters
|
Ordinary Council Meeting Agenda 18 June 2024 |
20 Report of Confidential Resolutions
In accordance with clauses 14.22 and 14.23 of Council's Code of Meeting Practice, resolutions passed during a meeting, or a part of a meeting that is closed to the public must be made public by the Chairperson as soon as practicable. Such resolutions must be recorded in the publicly available minutes of the meeting.
